School Committee Policy Manual

File AA

Monomoy Regional School District

School District Legal Status

The legal basis for public education in the Towns of Chatham and Harwich is vested in the will of the people as expressed in the Constitution of Massachusetts, state statutes pertaining to education, and the Regional Agreement between the towns.

The regional educational system of Chatham and Harwich is operated under laws pertaining to education and under regulations of the State Board of Elementary and Secondary Education.

Legal references:

Constitution of Massachusetts, Part II, Chapter V, Section II

General Laws of Massachusetts, 71.1 et seq. M.G.L. 71:14B

Cross references:

BB, School Committee Legal Status

Adopted: March 27, 2013

Revised:

• File AC: 

• Monomoy Regional School District
  Nondiscrimination Policy

1. Public schools have the responsibility to overcome, insofar as possible, any barriers that prevent children from achieving their potential. The District will do its part. This commitment to the community is affirmed by the following statements that the School Committee intends to:

1. Promote the rights and responsibilities of all individuals as set forth in the State and Federal Constitutions, pertinent legislation, and applicable judicial interpretations.

2. Encourage positive experiences in human values for children, youth and adults, all of whom have differing personal and family characteristics and who come from various socioeconomic, racial and ethnic groups. 

3. Work toward a more integrated society and to enlist the support of individuals as well as groups and agencies, both private and governmental, in such an effort. 

4. Use all appropriate communication and action techniques to air and reduce the grievances of individuals and groups. 

5. Carefully consider, in all the decisions made within the school system, the potential benefits or adverse consequences that those decisions might have on the human relations aspects of all segments of society. 

6. Initiate a process of reviewing policies and practices of the school system in order to achieve to the greatest extent possible the objectives of this statement.

2.  The Committee's policy of nondiscrimination will extend to students, staff, the general public, and               

     individuals with whom it does business. 

3. No person shall be excluded from or discriminated against in admission to a public school of any    

     town or in obtaining the advantages, privileges, and courses of study of such public school on  

     account of age, genetic information, ancestry, military status, race, color, sex, religion, national 

     Origin, housing status, sexual orientation, gender identity, or disability, traits historically associated  

     with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles.   

     Protective hairstyles includes but is not limited to, braids, locks, twists, bantu knots, hair coverings, 

     and other formations. 

4. If someone has a complaint or feels that they have been discriminated against because of their age,  

   genetic information, ancestry, military status, race, color, sex, religion, national origin, housing status,    

   sexual orientation, or disability, traits historically associated with race, including, but not limited to,    

   hair texture, hair type, hair length, and protective hairstyles. Protective hairstyles includes but is not 

   limited to, braids, locks, twists, bantu knots, hair coverings, and other formations. Complaints 

   should be registered with the Title IX compliance officer.

• Legal references:
  Title VI, Civil Rights Act of 1964
  Title VII, Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972
  Executive Order 11246, as amended by E.O. 11375
  Equal Pay Act, as amended by the Education Amendments of 1972
  Title IX, Education Amendments of 1972
  Rehabilitation Act of 1973
  Education for All Handicapped Children Act of 1975
  M.G.L. 71B:1 et seq. (Chapter 766 of the Acts of 1972)
  M.G.L. 76:5; Amended 2011 M.G.L.76:16 (Chapter 622 of the Acts of 1971)
  603 CMR 26:00
  603 CMR 28.00
  Cross references:
  ACA- ACE, Subcategories for Nondiscrimination
  GBA, Equal Employment Opportunity/Affirmative Action Plan
  JB, Equal Educational Opportunities
  CROWN Act (Create a Respectful and Open World for Natural hair) July 26, 2022

• Adopted: March 27, 2013
  Revised: April 26, 2018

• Revised: December 22, 2022

1. The School Committee, in accordance with Title IX of the Education Amendments of 1972, declares that the school system does not and will not discriminate on the basis of sex, sexual orientation or gender identity in the educational programs and activities of the public schools. This policy will extend not only to students with regard to educational opportunities but also to employees with regard to employment opportunities. 

2. The School Committee will continue to ensure fair and equitable educational and employment opportunities, without regard to sex, sexual orientation or gender identity, to all of its students and employees. 

3. The Committee will designate an individual to act as the school district's Title IX compliance officer.

4. All students and employees will be notified of the name and office address and telephone number of the compliance officer.

Legal References:

Title IX of the Education Amendments of 1972

45 CFR, Part 86, (Federal Register, 6/4/75)

M.G.L. 76:5; 76:16 (Chapter 622 of the Acts of 1971)

Board of Education Chapter 622 Regulations Pertaining to Access to Equal Educational Opportunity, adopted 6/24/75, amended 10/24/78

Board of Education 603 CMR 26:00

Reference:

USDOE Notice of Interpretation - https://www.ed.gov/news/press-releases/us-department-education-confirms-title-ix-protects-students-discrimination-based-sexual-orientation-and-gender-identity

Cross References:

AC, Nondiscrimination Policy Including Harassment and Retaliation

Adopted: March 27, 2013

Revised: 6/8/23

File ACAB

Monomoy Regional School District

HARASSMENT POLICY AND GRIEVANCE PROCEDURE

The Monomoy Regional School District (“the District”) is committed to maintaining a school and work environment free of harassment of any kind. The District does not discriminate against students, parents/guardians/caregivers, employees or the general public. No person shall be excluded from or discriminated against in admission to the Monomoy Regional School District, or in obtaining the advantages, privileges and courses of study of the District on account of race, color, sex, gender identity, religion, national origin, or sexual orientation. (G.L.c. 76, §5). Additionally, the District does not tolerate harassment based upon race, color, sex, gender identity, religion, national origin, or sexual orientation. (603 CMR 26.08). 

This policy covers all types of harassment apart from sexual harassment, which is addressed in Policy ACAB-SH

The District expects all members of the school community, including but not limited to, administrators, teachers, staff members, students and vendors, to conduct themselves in an appropriate and professional manner and with concern for fellow members of the school community. Paramount is the maintenance of a safe and civil environment in which adults can work and students can learn and achieve high core academic standards. All persons are to be treated with dignity and respect.

Harassment in any form will not be tolerated. Harassment is any behavior which has the purpose or effect of unreasonably interfering with an individual's work or educational performance, or behavior that creates a hostile work or educational environment. It may be verbal, non-verbal, written, physical or psychological in nature. Such behaviors may include, but are not limited to:

1. Unsolicited remarks, including threats, intimidation, rumors and name-calling;
2. Unwelcome or intimidating gestures;
3. Display or circulation of written materials or pictures of a derogatory nature;
4. Unwelcome touching, cornering or other physical contact;
5. Deliberate social exclusion;
6. Cyber bullying, the use of electronic information and communication technologies to threaten, harass or intimidate a person or             group of persons (including, but not limited to, e-mail messages, instant messaging, text messaging, cell phone communication,         internet blogs, internet chat rooms, social networking websites).

Harassment may take place on school grounds, at school-sponsored activities, at an official school bus stop, or on school-provided transportation. Harassment may be overt or subtle, but regardless of what form it may take, i.e. verbal, non-verbal or physical, harassment can be insulting and demeaning to the recipient and will not be tolerated in the District. Determinations about whether or not behavior is considered harassment will be viewed from the perspective of a reasonable person. As such, what one person may consider acceptable behavior may reasonably be viewed as harassment by another person. Therefore, individuals should consider how their words and actions might reasonably be viewed by other individuals.

Definitions

Actual knowledge- Actual notice does not exist where no member of the school staff has witnessed the harassment, or been told about the harassment, apart from the respondent. This is true even where it can be argued that members of the school staff “should have known” about the harassment, but did not.

 Complainant means an individual who is alleged to be the victim of conduct that could constitute harassment. 

Deliberate indifference means a response to harassment that is clearly unreasonable in light of the known circumstances.

Respondent means an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment.

Supportive measures means non-disciplinary, non-punitive individualized services offered as appropriate, as reasonably available, and without fee or charge to the complainant or the respondent before or after the filing of a formal complaint or where no formal complaint has been filed.

As indicated above, these procedures do not limit the District from removing a student from a program or activity on an emergency basis based on immediate threats to people’s physical health or safety or placing an employee on administrative leave during the pendency of the investigation.

Mandated Reporting

Under certain circumstances, harassment (particularly sexual harassment) may constitute child abuse under M.G.L. Chapter 119, Section 51A. The District shall comply with state law in reporting suspected cases of child abuse.

The Superintendent of Schools shall appoint a district Title IX/Section 504 of Rehabilitation Act Chapter 622 Coordinator to communicate the requirements of the law relative to harassment and the contents of this policy. The Superintendent or his/her designee shall establish a district grievance procedure for reporting and investigating allegations of harassment.

Grievance Procedure: Reporting Complaints of Discrimination and Harassment Except Sexual Harassment

If any student, parent/guardian/caregiver or employee believes, in good faith, that he or she has been subjected to harassment or discrimination described above, the individual has a right to file a complaint with the District. This may be done informally or formally, as described below.

Teachers or other staff members who observe or receive reports of incidents of harassment or discrimination involving students shall report (verbal or written) such incidents immediately to the student's Principal. Administrators aware of harassment or discrimination involving any employee shall report such incidents to the relevant coordinator, listed below, or to the Superintendent.

Please note that while these procedures relate to the District’s policy of promoting an educational setting free from discrimination and harassment, including sexual harassment, as detailed further in a separate policy, these procedures are not designed nor intended to limit the District’s authority to discipline or take remedial action for conduct which is deemed unacceptable.

Coordinator Contact Information

The Civil Rights Coordinator for Title VI (race, color, national origin); Section 504 (disability); Title II of the ADA (disability); Religion, Sexual Orientation, Gender Identity, and Age, is:

Director of Student Services  508-945-5130

Students, parents/guardians/caregivers, or employees who wish to initiate either the informal or the formal complaint process may direct a written or verbal complaint to the relevant coordinator or to the Principal for the school in which the alleged discrimination or harassment took place. Whether formal or informal in nature, written complaints are encouraged. Students may additionally report incidents that they believe involve harassment or discrimination to their guidance counselor, any teacher, administrator or any member of the support staff, and the staff member will refer to the complaint to the Principal or the relevant coordinator. 

The complaint may be written by the complainant, or it will be reduced to writing by either the school employee who receives the complaint, the building Principal, the relevant coordinator, or a designee. Whether the complaint is reduced to writing by a student, parent/guardian/caregiver, or staff member, the written complaint should include the name of the complainant, the name of the alleged victim (if different), the name of the respondent, the location of the school/department where the alleged discriminatory action occurred, the basis for the complaint, witnesses (if any), and the corrective action the student is seeking. This information will be made on or transferred to a discrimination/ harassment complaint form maintained by the District. 

Efforts should be made to file such complaints within twenty (20) calendar days after the alleged discriminatory action occurred in order for an expeditious investigation to be conducted, unless extenuating circumstances exist. However, the District will investigate any complaint no matter when it is filed, except that the District has discretion to dismiss a complaint where the passage of time would result in the district’s inability to gather evidence sufficient to reach a determination regarding responsibility.

Within two business days of receiving a complaint, the District will determine whether the complainant wishes to utilize formal or informal procedures, which the complainant can also expressly select as described below in section (1) regarding informal procedures and section (2) regarding formal procedures, and, if the complainant chooses formal procedures, begin to investigate every complaint of harassment, discrimination, or violence. 

Any teacher or other employee who receives a complaint of discrimination or harassment shall immediately forward the complaint to the building Principal. The Principal will then determine whether the complainant wishes to pursue formal or informal procedures, and will forward all formal complaints to the relevant coordinator listed above, who will begin the formal procedure described below. If the complainant wishes to pursue informal procedures, the Principal and/ or the Principal’s designee will first attempt to resolve the complaint at the building level. 

The relevant coordinator or designee shall handle the investigation and resolution of a formal complaint. Any complaint about an employee who holds a supervisory position shall be investigated by a person who is not subject to that supervisor's authority, and any complaint about the relevant coordinator will be investigated by the Superintendent or his designee. Any complaint about the Superintendent should be submitted to the chairperson of the school committee, who should consult with legal counsel concerning the handling and investigation of the complaint.

Internal Grievance Procedure

1. Informal Resolution of Discrimination and Harassment Complaints

Before initiating the formal procedure, a complainant may wish to resolve the complaint on an informal basis through discussion between the complainant and the respondent, which will be facilitated by the building Principal or designee. The complainant may request informal procedures or be given the option of electing between pursuing informal or formal procedures at the time that their complaint is received by the relevant coordinator or building Principal. Informal procedures are entirely voluntary. Complainants may elect to pursue formal procedures at any step in the process of making their complaint, even if informal procedures have already begun. Similarly, respondents may elect to follow formal procedures. 

If the complainant and the respondent feel that a resolution has been achieved, then the conversation remains confidential and no further action needs to be taken. This voluntary conversation must occur within five (5) workdays after receiving the complaint of discrimination or harassment, unless both parties agree otherwise. The results of an informal resolution shall be maintained by the facilitator, in writing. 

If the complainant is not satisfied with the resolution from the informal process, or if he/she does not choose informal resolution, then he/she can begin the formal complaint procedure described below. 

2. Formal Resolution of Discrimination and Harassment Complaints

A student, parent/guardian/caregiver or employee who is not satisfied with the informal resolution process or who chooses not to participate in the informal resolution process may initiate the formal complaint procedure at any time. 

Step One

Within forty-eight (48) hours of receiving the complaint or of the termination of an unsuccessful informal resolution process (whichever is later), the relevant coordinator or designee will meet with the complainant and/or alleged victim (if they are different) by telephone or in person.  The relevant coordinator or designee will complete a discrimination/harassment complaint form based on the written or verbal allegations of the complainant within forty-eight (48) hours of meeting with the complainant.  The complaint form will be maintained by the relevant coordinator or designee.

Step Two

A prompt investigation shall be completed by the relevant coordinator or designee within thirty (30) school days from the date that the District received a complaint or report, unless impracticable (e.g., the complaint is received during the summer time and witnesses are unavailable).  The relevant coordinator or designee will provide written notice of the investigation to the alleged perpetrator before conducting an interview of the alleged perpetrator, including whether or not the relevant coordinator or designee anticipates that there may be discipline.   

The investigation may, as appropriate, consist of personal interviews with the alleged victim/ complainant, the complainant (if different than the alleged victim), the individual(s) against whom the complaint is filed (“alleged perpetrator[s]”), and any other individuals who may have knowledge of the alleged incidents(s) or circumstances giving rise to the complaint.  The investigation may also consist of any other methods and documents deemed pertinent by the relevant coordinator or designee.   

The complainant and the respondent(s) have the opportunity to present witnesses and information that they deem relevant to the relevant coordinator or designee.  Refusal by the complainant to provide the investigator with documents or other evidence related to the allegations in the complaint, or to otherwise fail or refuse to cooperate in the investigation or engage in any other obstruction of the investigation, may result in the dismissal of the complaint because of a lack of evidence to support the allegations. However, regardless of the complainant’s participation in the investigation, the District will investigate the complaint to the extent possible and will take appropriate action based on the results of its investigation. 

Step Three

The coordinator or designee shall document his or her findings.  The coordinator or designee shall send the written report of the findings to the Superintendent, complainant, and respondent(s) within thirty (30) school days after the investigation has been completed, unless the complainant and respondent agree in writing to extend the timeline.  

The report shall include:

a) a statement of the allegations investigated;

b) a summary of the steps taken to investigate the allegations;

c) the findings of fact based on a preponderance of the evidence gathered;

d) the District’s conclusion, based upon a preponderance of the evidence, of whether discrimination, harassment, or violence did or did not occur;

e) the disposition of the complaint;

f) the rationale for the disposition of the complaint; and

g) if the District concluded discrimination, harassment, different treatment, or violence occurred, a description of the District’s response. However, all discipline of the respondent will be kept confidential from the complainant unless it directly relates to the complainant (e.g., complainants will be notified of stay-away orders but not suspensions).

The coordinator or designee shall determine whether the allegations have been substantiated as factual and whether they appear to be violations of this policy, using a preponderance of the evidence standard.  

A preponderance of the evidence means that it is more likely than not that the alleged conduct occurred.  The coordinator or designee shall further recommend what action, if any, is required. If it is determined that harassment, discrimination or different treatment occurred, the District will take steps to prevent the recurrence of the harassment, discrimination or different treatment and correct its discriminatory effect on the complainant and others if appropriate.    

Formal disciplinary actions may be imposed in the event that the preponderance of the evidence indicates a violation of this policy, up to and including expulsion.  Any disciplinary action will be in accordance with due process rights under State law and any applicable collective bargaining agreement. 

Step Four

The coordinator and/or Superintendent shall maintain the written report of the investigation, findings and disposition.

The District will contact the complainant within fourteen (14) school days following the conclusion of the investigation to assess whether there has been on-going harassment or retaliation and to determine whether additional supportive measures are needed.

3. Supportive Measures

The District shall take immediate steps to protect the complainant, respondent, witnesses, and the larger school community pending the completion of an investigation or the informal process and address any ongoing harassment or discrimination.  The District will take supportive measures to prevent retaliation against the complainant, respondent, witnesses, and the larger school community.  

4. Appeals

Any party may appeal the decision of the Investigator in writing to the Superintendent within fifteen (15) school days of receipt of the findings of the formal procedure.  The Superintendent, as an impartial decision-maker, will review the comprehensiveness and accuracy of the investigation and the conclusions, and issue written findings to both the complainant and respondent within thirty (30) school days of the appeal.  

External Grievance Procedure

Any student, parent/guardian/caregiver or employee who chooses not to use the District's internal grievance procedures or who is not satisfied with the District's internal grievance procedures may file a complaint of discrimination or harassment with an appropriate state or federal agency.

Retaliation

Complainants and those who participate in the complaint resolution process or who otherwise oppose in a reasonable manner an act or policy believed to constitute discrimination are protected from retaliation by law and District policy. The coordinator or designee will inform all involved individuals that retaliation is prohibited, and that anyone who feels that they have experienced retaliation for filing a complaint or participating in the resolution process should inform the coordinator. The coordinator will investigate reports of retaliation and, where retaliation is found, take separate remedial and disciplinary action. 

For complaints related to discrimination/harassment of students:

The Office for Civil Rights, US Department of Education

5 Post Office Square, 8th Floor

Boston, MA 02109-3921

Telephone: 617-289-0111, FAX: 617-289-0150, TDD: 877-521-2172

OR

The Massachusetts Commission Against Discrimination

One Ashburton Place

Sixth Floor, Room 601

Boston, MA 02108

Phone 617-994-6000, TIY: 617-994-6196

For complaints related to discrimination/harassment of parent/guardian/caregivers:

The Office for Civil Rights, US Department of Education

5 Post Office Square, 8th Floor

Boston, MA 02109-3921

Telephone: 617-289-0111, FAX: 617-289-0150, TDD: 877-521-2172

For complaints related to discrimination/harassment of employees:

The Office for Civil Rights, US Department of Education

5 Post Office Square, 8th Floor

Boston, MA 02109-3921

Telephone: 617-289-0111, FAX: 617-289-0150, TDD: 877-521-2172

OR

The Massachusetts Commission Against Discrimination

One Ashburton Place

Sixth Floor, Room 601

Boston, MA 02108

Phone 617-994-6000, TIY: 617-994-6196

OR

The Equal Employment Opportunities Commission

John F. Kennedy Federal Building

475 Government Center

Boston, MA 02203

Phone: 1-800-669-4000

Referral to Law Enforcement, Other Agencies

Some alleged conduct may constitute both a violation of District policies and criminal activity. The building Principal, coordinator, Superintendent, or designee will refer matters to law enforcement and other agencies as appropriate under the law or District policy, and inform the complainant of the right to file a criminal complaint. 

Legal References: Title VII of the Civil Rights Act of 1964

Title IX of the Education Amendment of 1972

Section 504 of the Rehabilitation Act; Title II of the ADA

M.G.L. c. 151B and c. 151C

M.G.L. c. 76, section 5

M.G.L. c. 119, section 51A

M.G.L. c. 7lB, section 1 Revised: 101712009

Adopted: March 27, 2013

Revised: June 25, 2020

File ACAB-SH

Monomoy Regional School District

SEXUAL HARASSMENT/ TITLE IX POLICY

Definitions

In the employment context, sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature constitute sexual harassment under Massachusetts law when:

* Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's advancement (quid pro quo harassment);
* Submission to or rejection of such conduct by an individual is used as the basis for employment decisions;
* Such conduct interferes with an individual's job duties; or
* The conduct creates an intimidating, hostile or offensive work environment.

In the educational context, sexual harassment means conduct on the basis of sex that satisfies one or more of the following: 

* An employee of the recipient conditioning the provision of an aid, benefit, or service of the recipient on an individual’s participation in unwelcome sexual conduct (“quid pro quo harassment”); 
* Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the recipient’s education program or activity (“hostile environment harassment”); or
* “Sexual assault” as defined in 20 U.S.C. 1092(f)(6)(A)(v), “dating violence” as defined in 34 U.S.C. 12291(a)(10), “domestic violence” as defined in 34 U.S.C. 12291(a)(8), or “stalking” as defined in 34 U.S.C. 12291(a)(30)

The District will promptly investigate all allegations of sexual harassment of which it has actual knowledge and which are alleged to occur in the school’s programs and activities, including locations, events, and/ or circumstances in which the school district exercises substantial control, in a way that is not deliberately indifferent. 

The following additional definitions apply:

Actual knowledge- Actual notice does not exist where no member of the school staff has witnessed the harassment, or been told about the harassment, apart from the respondent. This is true even where it can be argued that members of the school staff “should have known” about the harassment, but did not.

Administrative leave means placing an employee on leave pursuant to state law. Nothing in the Title IX regulations precludes a recipient from placing a non-student employee respondent on administrative leave during the pendency of a grievance process, provided that Massachusetts laws are followed.

Consent means cooperation in act or attitude pursuant to an exercise of free will of a conscious person with informed knowledge of the nature of the act or actions. A current or previous relationship shall not be sufficient to constitute consent. Consent will not be found when submission to the act or actions is undertaken due the influence of fear, fraud, forcible compulsion, threats, and/ or the complainant possessed any legal incapacity to consent at the time of the act or actions. Consent is a defense to all types of sexual harassment.

“Complainant” means an individual who is alleged to be the victim of conduct that could constitute sexual harassment.

Deliberate indifference means a response to sexual harassment that is clearly unreasonable in light of the known circumstances.

Emergency removal means the suspension or expulsion of a student on an emergency basis, consistent with state law. Nothing in the Title IX regulations precludes a district from removing a respondent from the district’s education program or activity on an emergency basis, provided that the district follows all procedures under Massachusetts law, undertakes an individualized safety and risk analysis, determines that an immediate threat to the physical health or safety of any student or other individual arising from the allegations of sexual harassment justifies removal, and provides the respondent with notice and an opportunity to challenge the decision immediately following the removal.

Formal complaint means a document filed by a complainant or signed by the Title IX Coordinator alleging sexual harassment and requesting that the district investigate the allegation of sexual harassment.

Title IX Coordinator: Director of Student Services   508-945-5130

Respondent means an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment.

Supportive measures means non-disciplinary, non-punitive individualized services offered as appropriate, as reasonably available, and without fee or charge to the complainant or the respondent before or after the filing of a formal complaint or where no formal complaint has been filed. Such measures are designed to restore or preserve equal access to the recipient’s education program or activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or the recipient’s educational environment, or deter sexual harassment. Supportive measures may include counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules, campus escort services, mutual restrictions on contact between the parties, changes in work or housing locations, leaves of absence, increased security and monitoring of certain areas of the campus, and other similar measures. The district must maintain as confidential any supportive measures provided to the complainant or respondent, to the extent that maintaining such confidentiality would not impair the ability of the recipient to provide the supportive measures. The Title IX Coordinator is responsible for coordinating the effective implementation of supportive measures

Complaints and Reports of Sexual Harassment

Upon receiving actual notice of alleged sexual harassment without a formal complaint, staff members must notify the Title IX Coordinator. The Title IX Coordinator must then contact the complainant within two school days of receiving the complaint and do the following: 

* Discuss and offer supportive measures; 
* Consider the complainant’s wishes with respect to supportive measures; 
* Explain that supportive measures may be received with or without filing a formal complaint; 
* Determine whether the complainant wishes to file a formal complaint; and
* Explain to the complainant the purpose of filing a formal complaint.

If the complainant declines to file a formal complaint, the Title IX Coordinator must consider whether to sign a formal complaint and start an investigation despite the complainant’s preferences. This decision may be appropriate when safety or similar concerns lead the district to conclude that a non-deliberately indifferent response to actual knowledge of Title IX sexual harassment could reasonably require the school district to investigate and potentially sanction a respondent. A Title IX Coordinator’s decision to override the complainant’s decision not to file a formal complaint must be documented in writing along with an explanation of why this decision was necessary in order to avoid deliberate indifference. 

Formal complaints may also be filed directly with the Title IX Coordinator by a complainant in person, by mail, by email, or by telephone at any time, including during non-business hours. 

The contact information for the Title IX Coordinator is: Director of Student Services 508-945-5130

The complaint may be written by the complainant, or it will be reduced to writing by either the school employee who receives the complaint, the building Principal, or the Title IX Coordinator. Whether the complaint is reduced to writing by a student, parent/guardian/caregiver, or staff member, the written complaint should include the name of the complainant, the name of the alleged victim (if different), the name of the respondent, the location of the school/department where the alleged discriminatory action occurred, the basis for the complaint, witnesses (if any), and the corrective action the complainant is seeking. This information will be made on or transferred to a discrimination/ harassment complaint form maintained by the District. 

There is no time limit or statute of limitation on timing to file a formal complaint. However, at the time of filing a formal complaint, an alleged victim must be participating or attempting to participate in a program or activity of the school district.  Additionally, the district has discretion to dismiss a formal complaint where the passage of time would result in the district’s inability to gather evidence sufficient to reach a determination regarding responsibility, or when the district loses responsibility for the respondent (e.g., the respondent no longer attends or is employed by the district).

Investigations to allegations of sexual harassment will be prompt and the formal process will be completed within a sixty day timeframe where feasible.

Immediate Procedures

Within two school days of receiving a formal complaint of sexual harassment, the Title IX Coordinator must contact the complainant and respondent regarding supportive measures and offer them equally to both parties during the pendency of the grievance procedures. 

Written Notice

Before any investigation can begin, the district must send written notice to both parties including sufficient details. Sufficient details include the identities of the parties involved in the incident, if known, the conduct allegedly constituting sexual harassment, and the date and location of the alleged incident, if known. The written notice must include a statement that the respondent is presumed not responsible for the alleged conduct and that a determination regarding responsibility is made at the conclusion of the grievance process. The written notice must inform the parties that they may have an advisor of their choice, who may be, but is not required to be, an attorney, and may inspect and review evidence. The written notice must inform the parties that the District’s code of conduct prohibits knowingly making false statements or knowingly submitting false information during the grievance process. 

If additional allegations are added during the course of the investigation, additional written notice must be provided. 

Informal Resolution 

Where appropriate, after notice has been issued, the Title IX Coordinator should also consider offering the parties an option for informal resolution (e.g., mediation). Informal resolution may only be offered after a formal complaint is filed, and the parties must give written consent to engage in this process. Informal resolution may not be used if the allegation is against an employee respondent. Facilitators of informal resolution will be designated by the Title IX Coordinator and must not be biased against any of the parties.  

Informal resolution is entirely voluntary. Complainants may elect to pursue formal procedures at any step in the process of making their complaint, even if informal resolution has already begun. Similarly, respondents may elect to follow formal procedures and decline informal resolution. 

If the complainant and the respondent feel that their grievances have been sufficiently addressed via informal resolution, then no further action needs to be taken. This voluntary conversation must occur within five (5) school days after receiving the complaint of discrimination or harassment, unless both parties agree otherwise. The results of an informal resolution shall be maintained by the facilitator, in writing. 

If the complainant is not satisfied with the resolution from the informal process, or if he/she does not choose informal resolution, then he/she can begin the formal complaint procedure described below. 

Investigation

If informal resolution is not offered to or accepted by the parties, the Title IX Coordinator will designate an investigator and a decision maker, who may not be the same person. The Title IX Coordinator is free to cast himself/ herself in either role, where appropriate. 

The investigator must not be biased against any of the parties at the outset of the investigation. The investigator will be responsible for interviewing parties and witnesses, finding facts, and making determinations related to credibility, all of which will go into a written report. The investigator must avoid all questions that are protected by legal privilege, unless the privilege has been waived, and should avoid asking about the complainant’s sexual history unless it is directly relevant to prove consent to the conduct at issue or to prove that the conduct was committed by someone other than the respondent.

The investigator must avoid making any final determinations of responsibility for sexual harassment. 

Findings should be written in a factual way in an investigative report. Credibility determinations may not be based on an individual’s status as complainant, witness, or respondent.

During the investigative process and any further hearings, complainants and respondents have a right to have advisors of their choice participate in all aspects of the proceedings. The district will provide both parties with written notice of investigative interviews, meetings, and hearings, with sufficient time to prepare.

Findings of Responsibility

After the investigator has completed the investigation, the designated decision-maker will be assigned to determine final responsibility or lack thereof for violating Title IX. The decision-maker must not be biased against any of the parties at the outset of this process. 

Before the district can determine responsibility, an investigative report and all tangible evidence relied upon will be sent to the parties and the decision-maker will offer both the complainant and respondent the opportunity to submit proposed relevant, written questions to ask of any party or witness, to respond to questions posed by another party, and to offer additional limited follow-up. 

After this process is complete, the decision-maker will create a written determination regarding whether sexual harassment has occurred using a preponderance of the evidence standard.  

A preponderance of the evidence means that it is more likely than not that the alleged conduct occurred.  The decision-maker shall further recommend what action, if any, is required. If it is determined that sexual harassment occurred, the District will take steps to prevent the recurrence of the harassment and correct its discriminatory effect on the complainant and others if appropriate.    

The written determination must be issued to both parties simultaneously and must include:

(A) Identification of the allegations potentially constituting sexual harassment; 

(B) A description of the procedural steps taken from the receipt of the formal complaint through the determination, including any notifications to the parties, interviews with parties and witnesses, site visits, methods used to gather other evidence, and hearings held; 

(C) Findings of fact supporting the determination; 

(D) Conclusions regarding the application of the recipient’s code of conduct to the facts; 

(E) A statement of, and rationale for, the result as to each allegation, including a determination regarding responsibility, any disciplinary sanctions the recipient imposes on the respondent, and whether remedies designed to restore or preserve equal access to the recipient’s education program or activity will be provided by the recipient to the complainant; and 

(F) The district’s procedures and permissible bases for the complainant and respondent to appeal (a copy of, or direct reference to, this policy will suffice).

Formal disciplinary actions may be imposed in the event that the preponderance of the evidence indicates a violation of this policy, up to and including expulsion or termination.  Any disciplinary action will be in accordance with due process rights under State law and any applicable collective bargaining agreement. 

As indicated above, these procedures do not limit the District from removing a student or employee from a program or activity on an emergency basis based on immediate threats to people’s physical health or safety or placing an employee on administrative leave during the pendency of the investigation.

Records

A record will be maintained for a period of seven years of any actions, including supportive measures, taken in response to a report or formal complaint of sexual harassment and district staff will document the basis for the district’s conclusion that its response was not deliberately indifferent.

Training

The district will ensure that Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution process, receive training on the definition of sexual harassment, the scope of the recipient’s education program or activity, how to conduct an investigation and grievance process including hearings, appeals, and informal resolution processes, as applicable, and how to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest, and bias. 

The district will ensure that decision-makers receive training on any technology to be used in interviews and on issues of relevance of questions and evidence, including when questions and evidence about the complainant’s sexual predisposition or prior sexual behavior are not relevant, as set forth in paragraph (b)(6) of this section. 

The district also must ensure that investigators receive training on issues of relevance to create an investigative report that fairly summarizes relevant evidence, as set forth in paragraph (b)(5)(vii) of this section. 

Any materials used to train Title IX Coordinators, investigators, decision-makers, and any person who facilitates an informal resolution process, must not rely on sex stereotypes and must promote impartial investigations and adjudications of formal complaints of sexual harassment.

Appeals

Any party may appeal the decision in writing to the Superintendent within fifteen (15) school days of receipt of the findings of the formal procedure.  The Superintendent or designee, as a further impartial decision-maker, will review the comprehensiveness and accuracy of the investigation and the conclusions, and issue written findings to both the complainant and respondent within thirty (30) school days of the appeal.  

External Grievance Procedure

Any student, parent/guardian/caregiver or employee who chooses not to use the District's internal grievance procedures or who is not satisfied with the District's internal grievance procedures may file a complaint of discrimination or harassment with an appropriate state or federal agency.

For complaints related to discrimination/harassment of students:

The Office for Civil Rights, US Department of Education

5 Post Office Square, 8th Floor

Boston, MA 02109-3921

Telephone: 617-289-0111, FAX: 617-289-0150, TDD: 877-521-2172

OR

The Massachusetts Commission Against Discrimination

One Ashburton Place

Sixth Floor, Room 601

Boston, MA 02108

Phone 617-994-6000, TIY: 617-994-6196

For complaints related to discrimination/harassment of parents:

The Office for Civil Rights, US Department of Education

5 Post Office Square, 8th Floor

Boston, MA 02109-3921

Telephone: 617-289-0111, FAX: 617-289-0150, TDD: 877-521-2172

For complaints related to discrimination/harassment of employees:

The Office for Civil Rights, US Department of Education

5 Post Office Square, 8th Floor

Boston, MA 02109-3921

Telephone: 617-289-0111, FAX: 617-289-0150, TDD: 877-521-2172

OR

The Massachusetts Commission Against Discrimination

One Ashburton Place

Sixth Floor, Room 601

Boston, MA 02108

Phone 617-994-6000, TIY: 617-994-6196

OR

The Equal Employment Opportunities Commission

John F. Kennedy Federal Building

475 Government Center

Boston, MA 02203

Phone: 1-800-669-4000

Referral to Law Enforcement, Other Agencies

Some alleged conduct may constitute both a violation of District policies and

File ACE

Monomoy Regional School District

Nondiscrimination on the basis of disability

Title II of the Americans With Disabilities Act of 1992 requires that no qualified individual with a disability shall, because the District's facilities are inaccessible to or unusable by individuals with disabilities, be excluded from participation in, or be denied the benefits of the services, programs, and activities of the District or be subject to discrimination. Nor shall the District exclude or otherwise deny services, programs, or activities to an individual because of the known disability of a person with whom the individual is known to have a relationship or association.

Definition: A "qualified individual with a disability" is an individual with a disability who, with or without reasonable modification to rules, policies, or practices, the removal of architectural, communication, or transportation barriers, or the provision of auxiliary aids and services, meets the essential eligibility requirements for the receipt of services or the participation in programs or activities provided by the District.

Reasonable Modification: The District shall make reasonable modification in policies, practices, or procedures when the modifications are necessary to avoid discrimination on the basis of disability, unless the District can demonstrate that making the modifications would  fundamentally alter the nature of the service, program, or activity.

Communications: The District shall take the appropriate steps to ensure that communications with applicants, participants, and members of the public with disabilities are as effective as communications with others. To this end, the District shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in, and enjoy benefits of, a service, program, or activity conducted by the District. In determining what type of auxiliary aid or service is necessary, the District shall give primary consideration to the requests of the individuals with disabilities.

Auxiliary Aids and Services: "Auxiliary aids and services" includes (1) qualified interpreters, note takers, transcription services, written materials, assisted listening systems, and other effective methods for making aurally delivered materials available to individuals with hearing impairments; (2) qualified readers, taped texts, audio recordings, Braille materials, large print materials, or other effective methods for making visually delivered materials available to individuals with visual impairments; (3) acquisition or modification of equipment or devices and (4) other similar services and actions.

Limits of Required Modification: The District is not required to take any action that it can demonstrate would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens. Any decision that, in compliance with its  responsibility to provide effective communication for individuals with disabilities, would fundamentally alter the service, program, or activity or unduly burden the District shall be made by the School Committee after considering all resources available for use in funding and operating the program, service, or activity. A written statement of the reasons for reaching that conclusion shall accompany the decision.

Notice: The District shall make available to applicants, participants, beneficiaries, and other interested persons information regarding the provisions of Title II of the American with Disabilities Act (ADA) and its applicability to the services, programs, or activities of the District. The information shall be made available in such a manner as the School Committee and Superintendent find necessary to apprise such persons of the protections against discrimination assured them by the ADA.

Compliance Coordinator: The District shall designate at least one employee to coordinate its efforts to comply with and carry out its responsibilities under Title II of ADA, including any investigation of any complaint communicated to it alleging its noncompliance or alleging any actions that would be prohibited under ADA. The District shall make available to all interested individuals the name, office address, and telephone number of the employee(s) so designated and shall adopt and publish procedures for the prompt and equitable resolution of complaints alleging any action that would be prohibited under the ADA. The school system receives federal financial assistance and must comply with the above requirements. Additionally, the School Committee is of the general view that:

Discrimination against a qualified handicapped person solely on the basis of handicap is unfair; and
To the extent possible, qualified handicapped persons should be in the mainstream of life in the school community. Accordingly, employees of the school system will comply with the above requirements of the law and policy statements of this Committee to ensure nondiscrimination on the basis of handicap.
Legal references:

Rehabilitation Act of 1973, Section 504
Education for All Handicapped Children Act of 1975
M.G.L. 71B:1 et seq. (Chapter 766 of the Acts of 1972)
Title II, Americans with Disabilities Act of 1992
Board of Education Chapter 766 Regulations, adopted 10/74, as amended through 3/28/78

Cross references:

IGB, Support Services Programs
IGBA, Programs for Handicapped Students

Adopted: March 27, 2013

Revised:

File AD

Monomoy Regional School District

Mission Statement

The Monomoy Regional School District is a community of learners of all ages focused on building knowledge, positive character, and resiliency in a safe, supportive, creative, and challenging environment. 

Cross references:

ADA, School District Goals and Objectives

IA, Instructional Goals

Adopted: March 27, 2013

Revised:

File ADC

Monomoy Regional School District

Tobacco Use on School Premises

Use of any tobacco or nicotine products, including, but not limited to: cigarettes, E-cigarettes, clove cigarettes, cigars, little cigars, pipe tobacco, chewing tobacco (any type of tobacco product that is ingested but not burned) or similar products that rely on vaporization or aerosolization, and tobacco paraphernalia (i.e. packs of cigarettes, pipes, rolling papers, lighters, matches) within the school buildings, school facilities, school events (on and off school grounds), or on school grounds (including in cars on school property) or school buses by any individual, including school personnel, parents, visitors, and students, is prohibited at all times.

The advertising of tobacco in school buildings, at school functions, and in school publications is prohibited.

A staff member determined to be in violation of this policy shall be subject to disciplinary action.

A student determined to be in violation of this policy shall be subject to disciplinary action pursuant to the student discipline code.

This policy shall be promulgated to all staff and students in appropriate handbook(s) and publications.

Signs shall be posted in all school buildings informing the general public of the District policy and requirements of state law.

Legal references:

M.G.L. 71:37H

Adopted: March 27, 2013
Revised: April 26, 2018

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Monomoy Regional School District

Fingerprint-based criminal history record information (CHRI) checks made for non-criminal justice purposes; CORI requirements

I. Requesting CHRI Checks

Fingerprint-based CHRI checks will only be conducted as authorized by M.G.L. c.71, §38R, and 42 U.S.C. § 16962, in accordance with all applicable state and federal rules and regulations, and in compliance with M.G.L. c. 6, §§167-178 and 803 CMR §§ 2.00, et seq. If an applicant or employee is required to submit to a fingerprint-based state and national criminal history record check, he/she shall be informed of this requirement and instructed on how to comply with the law. Such instruction will include information on the procedure for submitting fingerprints. In addition, the applicant or employee will be provided with all information needed to successfully register for a fingerprinting appointment. All new Monomoy staff and bus drivers must have fingerprint-based background checks prior to employment. All current Monomoy staff, substitutes, coaches, club/activity advisors, and home-based tutors must have fingerprint-based background checks prior to September 1, 2016, or sooner as dictated by the DESE. Monomoy Regional Schools will consider the following factors in determining whether to conduct discretionary fingerprint-based background checks for volunteers or subcontractors/laborers who might have direct unmonitored contact with children. Factors might include the likelihood of direct and unmonitored contact, duration of potential contact, and the school’s ability to limit potential contact. All volunteers who are likely to have unmonitored contact with students and all chaperones on overnight field trips will need fingerprint-based background checks.

II. Access to CHRI

All CHRI are subject to strict state and federal rules and regulations in addition to Massachusetts CORI laws and regulations. CHRI cannot be shared with any unauthorized entity for any purpose, including subsequent hiring determinations. All receiving entities are subject to audit by the Massachusetts Department of Criminal Justice Information Services (DCJIS) and the FBI, and failure to comply with such rules and regulations could lead to sanctions. Title 28, U.S.C. 534, Pub. L. 92-544 and Title 28 C.F.R. 20.33(b) provide that the exchange of records and information is subject to cancellation if dissemination is made outside the receiving entity or related entitles. Furthermore, an entity can be charged criminally for the unauthorized disclosure of CHRI.

III. Storage of CHRI

CHRI shall only be stored for extended periods of time when needed for the integrity and/or utility of an individual’s personnel file. Administrative, technical and physical safeguards, which are in compliance with the most recent CJIS Security Policy, have been implemented to ensure the security and confidentiality of CHRI. The CJIS Security Policy can be found here: http://www.mass.gov/eopss/lawenforce-and cj/cjis/fbi-cjis-security-policy.html. Each individual involved in the handling of CHRI is to familiarize himself/herself with these safeguards.
In addition to the above, each individual involved in the handling of CHRI will strictly adhere to the policy on the storage, retention, and destruction of CHRI.

IV. Retention and Destruction of CHRI

Federal law prohibits the repurposing or dissemination of CHRI beyond its initial requested purpose. Once an individual’s CHRI is received, it will be securely retained in internal agency documents for the following purposes only:

1. Historical reference and/or comparison with future CHRI requests,
2. Dispute of the accuracy of the record,
3. Evidence for any subsequent proceedings based on information contained in the CHRI.

CHRI will be kept for the above purposes in the Central Office of the School Department. When no longer needed, CHRI and any summary of CHRI data must be destroyed by shredding paper copies and/or by deleting all electronic copies from the electronic storage location, including any backup copies or files. The shredding of paper copies of CHRI by an outside vendor must be supervised by an employee of the Monomoy Regional School District.

V. CHRI Training

An informed review of a criminal record requires training. Accordingly, all personnel authorized to receive and/or review CHRI at the Monomoy Regional School District will review and become familiar with the educational and relevant training materials regarding SAFIS and CHRI laws and regulations made available by the appropriate agencies, including the CDJIS.

VI. Determining Suitability

In determining an individual’s suitability, the following factors will be considered, but not necessarily be limited to: the nature and gravity of the crime and the underlying conduct, the time that has passed since the offense, conviction and/or completion of the sentence, nature of the position held or sought, age of the individual at the time of the offense, number of offenses, any relevant evidence of rehabilitation or
lack thereof. 

A record of the suitability determination will be retained. The following information will be included in the determination:

1. The name and date of birth of the employee or applicant;
2. The date on which the school employer received the national criminal history check results; and,
3. The suitability determination (either “suitable” or “unsuitable”).

A copy of any individual’s suitability determination of documentation must be provided to another school employer, or to the individual, upon request of the individual for whom the school employer conducted a suitability determination.

VII. Relying on Previous Suitability Determination.

The Monomoy Regional School District will typically require a new suitability determination when a new hire has previously had the one-time CHRI background check performed by another school employer. However, consistent with 603 CMR 51.06, where the employer will rely on a suitability determination made by another school employer, Monomoy Regional School District may waive the new suitability determination considering the following relevant factors: date of previous suitability determination, type of organization that conducted the previous determination (public school district, private school), state of residence of subject of suitability determination and/or the position sought.

VIII. Adverse Decisions Based on CHRI

If inclined to make an adverse decision based on an individual’s CHRI, Monomoy Regional School District will take the following steps prior to making a final adverse determination:

1. Provide the individual with a copy of his/her CHRI used in making the adverse decision;
2. Provide the individual with a copy of this CHRI policy;
3. Provide the individual the opportunity to complete or challenge the accuracy of his/her CHRI; and
4. Provide the individual with information on the process for updating, changing, or correcting CHRI.

A final adverse decision based on an individual’s CHRI will not be made until the individual has been afforded a reasonable time depending on the particular circumstances to correct or complete the CHRI, as long as it does not adversely impact the operation of the school district.

IX. Secondary Dissemination of CHRI

If an individual’s CHRI is released to another authorized entity, a record of that dissemination must be made in the secondary dissemination log. The secondary dissemination log is subject to audit by the DCJIS and the FBI. 

The following information will be recorded in the log:

1. Subject name;
2. Subject date of birth;
3. Date and time of the dissemination
4. Name of the individual to whom the information was provided;
5. Name of the agency for which the requestor works
6. Contact information for the requestor; and
7. The specific reason for the request.

X. Reporting to Commission of Elementary and Secondary Education

Pursuant to M.G.L. ch 71, §71R and 603 CMR 51.07, if Monomoy Regional School District dismisses, declines to renew the employment of, obtains the resignation of, or declines to hire a licensed educator or an applicant for a Massachusetts educator license because of information discovered through a state or national criminal record check, Monomoy Regional School District shall report such decision or action to the Commissioner of Elementary and Secondary Education in writing within 30 days of the employer action or educator resignation. The report shall be in a form requested by the Department and shall include the reason for the action or resignation, as well as a copy of the criminal record check results. Monomoy Regional School District shall notify the employee or applicant that it has made a report pursuant to 603 CMR 51.07(1) to the Commissioner.

Monomoy Regional School District Pursuant to M.G.L. ch. 71, §71R and 603 CMR 51.07, if Monomoy Regional School District discovers information from a state or national criminal record check about a licensed educator or an applicant for a Massachusetts educator license that implicates grounds for licensed action pursuant to 603 CMR 7.15(8)(a), Monomoy Regional School District shall report to the Commissioner in writing within 30 days of the discovery, regardless of whether Monomoy Regional School District retains or hires the educator as an employee. The report must include a copy of the criminal record check results. The school employer shall notify the employee or applicant that it has made a report pursuant to 603 CMR 51.07(2) to the Commissioner and shall also send a copy of the criminal record check results to the employee or applicant. 

XI. CORI Requirements

It shall be the policy of the Monomoy Regional School District to obtain all available Criminal Offender Record Information (C.O.R.I.) from the Criminal History Systems Board of prospective employee(s) or volunteer(s) of the school department including any individual who regularly provides school related transportation to children, who may have direct and unmonitored contact with children, prior to hiring the employee(s) or to accepting any person as a volunteer. State law requires that school districts obtain C.O.R.I. data for employees of taxicab companies that have contracted with the schools to provide transportation to pupils.

The Superintendent, Principal, or their certified designees shall periodically, but not less than every three years, obtain all available Criminal Offender Record Information from the Criminal History Systems Board on all employees, individuals who regularly provide school related transportation to children, including taxicab employees, and volunteers who may have direct and unmonitored contact with children, during their term of employment or volunteer service. 

The Superintendent, Principal or their certified designees may also have access to Criminal Offender Record Information for any subcontractor or laborer who performs work on school grounds, and who may have direct and unmonitored contact with children, and shall notify them of this requirement and comply with the appropriate provisions of this policy.

Pursuant to a Department of Education C.O.R.I. Law Advisory dated February 17, 2003, "Direct and unmonitored contact with children means contact with a child when no other C.O.R.I. cleared employee of the school district is present. A person having only the potential for incidental unsupervised contact with children in commonly used areas of the school grounds, such as hallways, shall not be considered to have the potential for direct and unmonitored contact with children. These excluded areas do not include bathrooms and other isolated areas (not commonly utilized and separated by sight or sound from other staff) that are accessible to students."

In accordance with state law, all current and prospective employees, volunteers, and persons regularly providing school related transportation to children of the school district shall sign a request form authorizing receipt by the district of all available C.O.R.I. data from the Criminal History Systems Board. In the event that a current employee has questions concerning the signing of the request form, he/she may meet with the Principal or Superintendent; however, failure to sign the C.O.R.I request form may result in a referral to local counsel for appropriate action. Completed request forms must be kept in secure files. The School Committee, Superintendent, Principals or their designees certified to obtain
information under this policy, shall prohibit the dissemination of school information for any purpose other than to further the protection of school children.

Monomoy Regional School District C.O.R.I is not subject to the public records law and must be kept in a secure location, separate from personnel files and may be retained for not more than three years. C.O.R.I may be shared with the individual to whom it pertains, upon his or her request, and in the event of an inaccurate report the individual should contact the Criminal History Systems Board.

Access to C.O.R.I material must be restricted to those individuals certified to receive such information. 

In the case of prospective employees or volunteers, C.O.R.I material should be obtained only where the Superintendent has determined that the applicant is qualified and may forthwith be recommended for employment or volunteer duties.

The hiring authority, subject to applicable law, reserves the exclusive right concerning any employment decision made pursuant to Chapter 385 of the Acts of 2002. The employer may consider the following factors when reviewing C.O.R.I: the type and nature of the offense; the date of the offense and whether the individual has been subsequently arrested, as well as any other factors the employer deems relevant.

Unless otherwise provided by law, a criminal record will not automatically disqualify an applicant. Rather, determinations of suitability based on C.O.R.I. checks will be made consistent with this policy and any applicable law or regulations. 

If a criminal record is received from the Department of Criminal Justice Information Services (DCJIS) the Superintendent will closely compare the record provided by DCJIS with the information on the C.O.R.I. request form and any other identifying information provided by the applicant, to ensure the record relates to the applicant.

If the district is inclined to make an adverse decision based on the results of the C.O.R.I. check, the applicant will be notified immediately. The applicant shall be provided with a copy of the criminal record and the district's C.O.R.I. policy, advised of the part(s) of the record that make the individual unsuitable for the position or license, and given an opportunity to dispute the accuracy and relevance of the C.O.R.I. record.

The Superintendent shall notify the candidate that as a condition of employment or volunteer service the school district is required by law to obtain Criminal Offender Record Information for any employee, individual who regularly provides school-related .transportation, or volunteer who may have direct and unmonitored contact with children. Current employees, persons regularly providing school-related transportation, and volunteers shall also be informed in writing by the Superintendent prior to the periodic obtaining of their Criminal Offender Record Information.

An applicant for employment with a sealed record on file with the commissioner of probation may answer "no record" to an inquiry herein relative to prior arrests or criminal court appearances. In addition, any applicant for employment may answer "no record" with respect to any inquiry relative to prior arrests, court appearances and adjudications in all cases of delinquency or as a child in need of service which did not result in a complaint transferred to the superior court for criminal prosecution."

Records sealed pursuant to law shall not operate to disqualify a person in any examination, appointment or application for public service on behalf of the Commonwealth or any political subdivision thereof.

The Superintendent shall review contracts with special education schools and other providers to make sure that the provider has met all the legal requirements of the state where it is located relative to Monomoy Regional School District criminal background checks for employees and others having direct and unmonitored contact with children.

As soon as possible after the district obtains the certification from the criminal history systems board to receive C.O.R.I data, the Superintendent shall obtain data for any person then providing volunteer service, as a condition of continued service.

Legal references:

M.G.L.71:38R,15lB,276, s100A, S1.2002, c385

MCAD Regulations and D.O.E. Advisory on C.O.R.I Law (February 17,2003)

Policy ADDA Adopted by the Monomoy Regional School Committee October 8, 2014

Adopted: March 27, 2013

Revised:

File ADF

MONOMOY REGIONAL SCHOOL DISTRICT

WELLNESS POLICIES ON PHYSICAL ACTIVITY AND NUTRITION

I. Introduction

The School Committee recognizes the relationship between student well being and student achievement as well as the importance of a  comprehensive district wellness program. Therefore, the school district will provide developmentally appropriate and sequential nutrition and physical education as well as opportunities for physical activity. The wellness program will be implemented in a multidisciplinary fashion and will be evidence-based.

II. District Wellness Committee (DWC)

The school district will establish a wellness committee by seeking volunteers that represent all school levels and each school building which meets at least four times a year and consists of at least one (1): parent, student, nurse, school food service representative, school committee member, school administrator, a teacher and guidance team member (not from same building), member of the public, and other community members as appropriate. If available, a qualified, credentialed nutrition professional will be a member of the wellness committee. Members will be appointed from each category; if no one volunteers then appointment will be made by the Superintendent.

The School Committee designates the Director of Student Services to oversee the policy implementation. Each school will designate a wellness policy coordinator. Only employees of the district who are members of the wellness committee may serve as wellness program coordinators. Wellness coordinators, in consultation with the wellness committee, will lead the implementation and evaluation of this policy.

The wellness committee will form an advisory committee (must include at least a student and parent) to meet with the director of food services at least every other month to review the process for menu planning and discuss ways to strengthen the nutrition/food services program.

III. Nutrition

Nutrition Goals

The Monomoy Regional School District recognizes that an intake of healthy, nutritious food is essential for students to succeed academically. It is the policy of the Monomoy Regional School District that all foods and beverages made available on campus during the school day (Breakfast and lunch) are consistent with School Lunch Program nutrition guidelines. Guidelines for reimbursable school meals will not be less restrictive than regulations and guidance issued by the Secretary of Agriculture pursuant to law.

School Meals

The district will create procedures that address all foods available to students at each grade level throughout the school day in the following areas:

1. Guidelines for maximizing nutritional value by decreasing fat and added sugars, increasing nutrition density, and moderating portion size proper portion size for associated age groups of each individual food or beverage sold within the school environment.
2. Separate guidelines for foods and beverages in the following categories will be outlined:
3. Foods and beverages included in a la carte sales in the food service program;
4. Foods and beverages sold in vending machines, snack bars, school stores, and concession stands;
5. Foods and beverages sold as part of school-sponsored fundraising activities;
6. Refreshments served at parties and celebrations;
7. Meetings during the school day;
8. Guidelines will be based on nutrition goals, not profit motives

IV. Physical Activity Opportunities and Physical Education

The District will develop goals and include them in its policy with the following areas for consideration

Students are given opportunities for physical activity during the school day through physical education (PE) classes, daily recess periods for elementary school students, and the integration of physical activity into the academic curriculum where appropriate.
Students are given opportunities for physical activity through a range of before- and/or after-school programs including, but not limited to, intramurals, interscholastic athletics, and physical activity clubs.
Schools work with the community to create ways for students to walk, bike, rollerblade, or skateboard safely to and from school.
Schools encourage parents and guardians to support their children's participation in physical activity, to be physically active role models, and to include physical activity in family events.
Schools provide training to enable staff to promote enjoyable, lifelong physical activity among students.

Other School-Based Activities

The wellness program coordinators, in consultation with the wellness committee, are charged with developing procedures addressing other school-based activities to promote wellness.

The following are examples of goals to be considered:

• An adequate amount of time is allowed for students to eat meals in adequate lunchroom facilities.
• All children who participate in subsidized food programs are able to obtain food in a non-stigmatizing manner.
• Environmentally friendly practices such as the use of locally grown and seasonal foods, school gardens, and non-disposable tableware have been considered and implemented where appropriate.
• Physical activities and/or nutrition services or programs designed to benefit staff health have been considered and, to the extent practical, implemented.

V. Evaluation

Wellness program coordinators shall be responsible for devising a plan for implementation and evaluation of the district wellness policy and are charged with operational responsibility for ensuring that schools meet the goals of the district wellness policy. Wellness program coordinators will report to the School Committee annually.

REFERENCE:

MASC policy ADF

LEGAL REFS.:

The Child Nutrition and WIC Reauthorization Act of 2004, Section 204, P.L. 108 265
The Richard B. Russell National School Lunch Act, 42 U.S.C. §§ 1751 1769h The Child Nutrition Act of 1966, 42 U.S.C. §§ 1771 1789

CROSS REFS.:

EFC, Free and Reduced Cost Food Services
IHAMA, Teaching About Alcohol, Tobacco and Drugs
KI, Public Solicitations/Advertising in District Facilities

Adopted: June 17, 2017
Revised: June 24, 2021

File BA

Monomoy Regional School District

School Committee Operational goals

The School Committee is responsible to the people for whose benefit the school system has been established. The Committee's current decisions will influence the course of education in our schools for years to come. The Committee and each of its members must look to the future and to the needs of all people more than the average citizen finds necessary. This requires a comprehensive perspective and long-range planning in addition to attention to immediate problems.

The School Committee's primary responsibility is to establish those purposes, programs, and procedures that will best produce the educational achievement needed by our students. The Committee is charged with accomplishing this while also being responsible for wise management of resources available to the school system. The Committee must fulfill these responsibilities by functioning primarily as a legislative body to formulate and adopt policy, by selecting an executive officer to implement policy, and by evaluating the results. It must carry out its functions openly, while seeking the comments of public, students, and staff in its decision-making processes.

In accordance with these principles, the methodology will involve:

1. Periodically setting performance objectives for the School Committee itself and evaluating their accomplishment.
2. Setting objectives for performance for each position and function in the system.
3. Allowing the people responsible for carrying out objectives to have a role in setting them.
4. Establish measurable goals.
5. Conducting a periodic review of performance against these goals.

Cross references:

ADA, School District Goals and Objectives

Adopted: March 27, 2013

Revised:

File BB

Monomoy Regional School District

School Committee Legal Status

The agreement between the Towns of Chatham and Harwich with respect to the formation of a regional school district creates a Regional District School Committee (Monomoy Regional School Committee) that will consist of eight (8) members, four (4) of whom reside in Chatham and four (4) of whom reside in Harwich.

The powers and duties of the regional school district shall be vested in and exercised by the Regional School Committee, hereinafter referred to as the Committee. Except as provided herein and in subsection I-A of the Regional Agreement, the Committee shall consist of eight (8) members, four (4) of whom reside in Chatham and four (4) of whom reside in Harwich. Members shall serve until their respective successors are elected and qualified. To meet the requirement of proportional representation respective to the population of each member town, each member from the Town of Harwich will have one (1) vote for a total of four (4) votes while each member from the Town of Chatham will have 50% vote for a total of two (2) votes, for a total of six (6) votes.

Established by law and Regional Agreement

Legal references:

M.G.L. 71:14b; 71 16A

Regional School District Agreement

Cross references:

AA, School District Legal Status

BBA, School Committee Powers and Duties

Adopted: March 27, 2013

Revised:

File BBA

Monomoy Regional School District

School Committee Powers and Duties

The School Committee has all the powers conferred upon it by state law and must perform those duties mandated by the state. These include the responsibility and right to determine policies and practices and to employ a staff to implement its directions for the proper education of the children of the community. 

The Committee takes a broad view of its functions. It sees them as:

• Legislative or policymaking. The Committee is responsible for the development of policy as guides for administrative action and for employing a Superintendent who will implement its policies.
• Appraisal. The Committee is responsible for evaluating the effectiveness of its policies and their implementation.
• Provision of financial resources. The Committee is responsible for adoption of a budget that will enable the school system to carry out the Committee's policies.
• Public relations. The Committee is responsible for providing adequate and direct means for keeping the local citizenry informed about the schools and for keeping itself and the school staff informed about the needs and wishes of the public.
• Educational planning and evaluation. The Committee is responsible for establishing educational goals and policies that will guide the Committee.

Legal references:

M.G.L. 71:37 specifically, but powers and duties of School Committees are established throughout the Massachusetts General Laws.

Cross references:

BB, School Committee Legal Status

Adopted: March 27, 2013

Revised:

File BBAA

Monomoy Regional School Disitrict

School Committee Member Authority

Authority

Because all powers of the School Committee derived from state laws are granted in terms of action as a group, members of the School Committee have authority only when acting as a Committee legally in session.

The School Committee will not be bound in any way by any statement or action on the part of an individual member except when such statement or action is a result of specific instructions of the Committee.

No member of the Committee, by virtue of his/her office, will exercise any administrative responsibility with respect to the schools or command the services of any school employee.

The School Committee will function as a body and all policy decisions and other matters, as required by law, will be settled by an official vote of the Committee sitting in formal session.

Duties

The duties and obligations of the individual Committee member may be enumerated, in no particular order, as follows:

1. To become familiar with the General Laws of the Commonwealth relating to education and school committee operations, regulations of the Massachusetts Board of Education, policies and procedures of this school committee and school department.
2. To keep abreast of new laws and the latest trends in education.
3. To have a general knowledge of the goals, objectives, and programs of the town's public schools.
4. To work effectively with other Committee members without trying either to dominate the Committee or neglect his/her share of the work.
5. To respect the privileged communication that exists in executive sessions by maintaining strict confidentiality on matters discussed in these sessions, except that which becomes part of the public record, once it has been approved for release.
6. To vote and act in Committee impartially for the good of the students.
7. To accept the will of the majority vote in all cases, and to remember that he/she is one of a team and must abide by, and carry out, all Committee decisions once they are made.
8. To represent the Committee and the schools to the public in a way that promotes interest and support.
9. To refer questions and complaints to the proper school authorities.
10. To comply with the accepted code of ethics for School Committee members.

Legal references:

M.G.L. 71:16A
Regional Agreement

Adopted: March 27, 2013

Revised:

File BBB

Monomoy Regional School District

School Committee Composition

The agreement between the Towns of Chatham and Harwich with respect to the formation of a regional school district creates a Regional District School Committee (Monomoy Regional School Committee) that will consist of eight (8) members, four (4) of whom reside in Chatham and four(4) of whom reside in Harwich.

Adopted: March 27, 2013

Revised:

1. In order to serve on the School Committee, an individual must be a registered voter in the town from which he/she is elected or appointed and must take an oath of office as required by law. 

2. Each new member will present to the Committee secretary official certification of having sworn the oath before an officer duly qualified to administer oaths prior to entering on his/her/their official duties as a member of the Committee. From the Town Clerk, newly qualified Committee members, by law, receive, and sign a receipt for, a copy of the Massachusetts open meeting law governing the conduct of Committee meetings in general and executive sessions in particular.

3. School Committee members upon appointment or election  shall, within 30 days of taking office, and every 2 years thereafter, complete the Massachusetts Ethics Commission's online training program. Upon completion of the online training program, members shall provide notice of such completion to be retained for 6 years by the Municipal or District Clerk. 

   a. If a member is part of another municipal organization where this is required, the member only needs to take the training once and provide the certification to the other municipal organization they are a member of.

4. As municipal employees, all School Committee members shall receive a copy of said summary annually. 

5. Membership on a School Committee is not limited to race, color, sex, religion, age, national origin, sexual orientation or gender identity .

Legal references:

M.G.L. 39:23B; 41:1; 41:107

M.G.L. 76:5 Amended 1993

Regional Agreement

Adopted: March 27, 2013

Revised: 9/14/2023

File BBBC

Monomoy Regional School District

School Committee Member Resignation

If a School Committee member wishes to resign from the Committee prior to the expiration of that individual's term of office, said resignation must be filed with the Town Clerk in the Town he/she represents in written form with a copy to the School Committee. Once a School Committee member
submits a letter of resignation to the Town Clerk of the Town he/she represents, said individual's duties as a Committee member are terminated, unless a specific date has been stated in the notification for that resignation to take effect.

A school committee term of office shall be deemed vacated should an existing member move out of the Town of Chatham or Harwich prior to the expiration of that term. 

Established by law

Legal references:

M.G.L. 41:2; 41:109

Adopted: March 27, 2013

Revised:

File BBBE

Monomoy Regional School District

School Committee Vacancy

Any vacancy occurring on the Regional District School Committee for any cause shall be filled by the local Board of Selectman and the remaining Regional District School Committee members from the town where the vacancy occurs in accordance with Section I (F) of the Regional Agreement.

Legal references:

Regional Agreement Section I(F)

Adopted: March 27, 2013

Revised:

File BCA

Monomoy Regional School District

School Committee Member Ethics (Massachusetts Association of School Committees Code of Ethics)

The acceptance of a Code of Ethics implies the understanding of the basic organization of school committees under the Laws of the Commonwealth of Massachusetts. The Oath of Office of a School Committee member binds that individual member to adherence to those State Laws which apply to school committees, which are recognized as agencies of the State.

This Code of Ethics delineates three areas of responsibility for School Committee members, in addition to those implied above. Each School Committee member, by nature of the elected office, is responsible to: the Communities of Chatham and Harwich; the School Administration; and fellow Committee members.

In regard to the Communities of Chatham and Harwich, each School Committee member should:

• realize the School Committee's primary responsibility is to the children who attend Monomoy Regional School District;
• recognize the basic function of the School Committee is as a policy making body;
• remember to abide by and carry out all Committee decisions once they are made;
• be well informed regarding the duties of a Committee Member on both a local and State level;
• remember to represent the entire community at all times; and
• accept the office of a Committee member as a means of unselfish service without intent to "play politics," or to benefit personally from Committee activities.

In individual interactions with the school district's administration, each School Committee member should:

• give the Superintendent of Schools full responsibility to carry out the professional duties of the position, and hold the Superintendent responsible for acceptable results;
• endeavor to establish sound, clearly defined policies which will direct and support the Administration;
• recognize and support the administrative chain of command; and refer all complaints to the proper administrative staff for solution,
• with the School Committee acting as the source of last appeal in the process, if necessary.

In regard to a good working relationship with fellow School Committee members, each member should:

• recognize that action at official meetings is binding and that the member alone cannot bind the Committee outside of such meetings;
• realize that one should not make statements or promises of action on how one will vote on matters that will come before the Committee;
• uphold the intent of Executive Session and respect the privileged communications that exist in Executive Session;
• not withhold pertinent information on school matters or personnel problems, either from members of the School Committee or from member of committees who may be seeking help or information on school issues; and
• make decisions only after all of the facts on a question have been presented and discussed.

Adopted: March 27, 2013

Revised:

A Committee member shall not have any direct or indirect financial interest in a contract with the school system, nor shall he/she furnish directly any labor, equipment, or supplies to the system. All elected and appointed School Committee members are subject to Massachusetts Conflict of Interest Law, Chapter 268 A of the Mass. General Laws. Each Committee member will complete the online ethics training provided by the State Ethics Commission, and submit a copy of the certificate of completion to their respective Town Clerk.

In the event a Committee member is employed by a corporation or business or has a secondary interest in a corporation or business which furnishes goods or services to the school system, the Committee member shall declare his/her secondary interest and refrain from debating or voting upon the question of contracting with the company.

It is not the intent of this policy to prevent the system from contracting with corporations or businesses because a Committee member is an employee of the firm. The policy is designed to prevent placing a Committee member in a position where his/her interest in the public schools and his/her interest in his/her place of employment (or other indirect interest) might conflict and to avoid appearances of conflict of interest even though such conflict may not exist.

Legal references:

M.G.L. 268A

Adopted: March 27, 2013

Revised:

File BDA

Monomoy Regional School District

School Committee Organization

The Monomoy Regional School Committee shall annually elect officers at the first regularly scheduled meeting held after the last of the elections in the member towns. Such officers shall exercise the powers expressed and implied in G.L. Chapter 71, section 16A.

A Chairperson and a Vice-Chairperson shall be elected from among the Committee's membership. The Committee will have as standard practice that the position of Chairperson will rotate annually between the member towns. For example, in the first year that the District is in existence, the Chairperson will be elected without regard to where he/she resides. In year two, however, the Chairperson shall be elected from members who reside in the other town. This rotation sequence will then be maintained in future years. By a two-thirds (2/3) vote, and with at least one Committee member from each of the member towns voting in the affirmative, the Committee may in any given year deviate from this standard
practice. The Vice-Chairperson in any given year shall be drawn from the members who reside in the member town different from that of the Chairperson.

The School Committee shall elect a Secretary who may or may not be a member of the School Committee's membership.

The School Committee shall appoint a Treasurer who shall not be a member of the School Committee.

Legal references:

Regional Agreement Section III (C, D, E, and F)

Adopted: March 27, 2013

Revised:

File BDB

Monomoy Regional School District

School Committee Officers

Duties of the Chairperson

The chairperson of the School Committee has the same powers as any other member of the Committee to vote upon all measures coming before it, to offer resolutions and to discuss questions. He/she will perform those duties that are consistent with his/her office and those required by law, state regulations, and this Committee. In carrying out these responsibilities, the chairperson will: 

• Sign the instruments, acts, and orders necessary to carry out state requirements and the will of the Committee.
• Consult with the Superintendent in the planning of the Committee's agendas.
• Confer with the Superintendent on crucial matters that may occur between Committee meetings.
• Appoint subcommittees, subject to Committee approval.
• Call special meetings of the Committee as found necessary.
• Be public spokesperson for the Committee at all times except as this responsibility is specifically delegated to others.
• Be responsible for the orderly conduct of all Committee meetings.

As presiding officer at all meetings of the Committee, the chairperson will:

• Call the meeting to order at the appointed time.
• Announce the business to come before the Committee in its proper order.
• Enforce the Committee's policies relating to the order of business and the conduct of meetings.
• Recognize persons who desire to speak, and protect the speaker who has the floor from disturbance or interference.
• Explain what the effect of a motion would be if this is not clear to members.
• Restrict discussion to the question when a motion is before the Committee.
• Answer all parliamentary inquiries.
• Put motions to a vote, stating definitely and clearly the vote and result thereof.

Duties of the Vice-Chairperson

The vice-chairperson of the Committee will act in the absence of the chairperson as presiding officer of the Committee and will perform such other duties as may be delegated or assigned to him/her.

Secretary

The Committee shall elect a secretary who may or may not be a member of the Committee's membership. The secretary will keep or cause to be kept an accurate journal of all Committee meetings; will comply with state law and Committee policy regarding notification of meetings; and will render such reports as may be required by the state or the town.

Treasurer

The Committee shall appoint a treasurer who shall not be a member of the Committee. The treasurer shall receive and take charge of all money belonging to the district and shall pay any bill of the district which shall have been approved by the Committee.

Legal references:

M.G.L. 71:36

Adopted: March 27, 2013

Revised:

The Committee will leave to the Superintendent all matters of decision and administration that come within his/her scope as executive officer or as professional leader of the school system. While the Committee reserves to itself the ultimate decision of all matters concerning general policy or
expenditures of funds, it will normally proceed in these areas after receiving recommendations from its executive officer. Further:

1. The Superintendent will have the privilege of asking guidance from the Committee with respect to matters of operation whenever appropriate. If it is necessary to make exceptions to an established policy, he/she will submit the matter to the Committee for advice and direction.
2. The Superintendent will assist the Committee in reaching sound judgments and establishing policies, and will place before the Committee all relevant facts, information, and reports necessary to keep the Committee adequately informed of situations or business at hand.

Adopted: March 27, 2013

Revised:

The Committee shall appoint members to subcommittees at their annual organizational meeting for a period of one year. These subcommittees may be created for a specific purpose and to make recommendations for Committee action.

1. The subcommittee will be established through action of the Committee.

2. The Committee chairperson, subject to approval by the Committee, will appoint the subcommittee chairperson and its members.

3. The subcommittee will be provided with a list of its functions and duties.

4. The subcommittee may make recommendations for Committee action, but it may not act for the School Committee.

5. All subcommittees of the Committee are subject to the provisions of the Open Meeting Law.

Legal references:

M.G.L. 30A:18-25

Cross references:

BEC, Executive Sessions

Adopted: March 27, 2013

Revised:

The following general policies will govern the appointment and functioning of advisory committees to the School Committee other than the student advisory committee, which is governed by the terms of the Massachusetts General Laws.

1. Advisory committees may be created by the Committee to serve as task forces for special purposes or to provide continuing consultation in a particular area of activity. However, there will be no standing overall advisory committee to the Committee.
2. If an advisory committee is required by state or federal law, its composition and appointment will meet all the guidelines established for that particular type of committee.
3. The composition of task forces and any other advisory committees will be broadly representative and take into consideration the specific tasks assigned to the committee. Members of the professional staff may be appointed to the committee as members or consultants, as found desirable.
4. Appointments to such committees will be made by the Committee; appointment of staff members to such committees will be made by the Committee upon recommendation of the Superintendent.
5. Tenure of committee members will be one year only unless the member is reappointed.
6. Each committee will be clearly instructed as to:
   1. The length of time each member is being asked to serve.
   2. The assignment the Committee wishes the committee to fulfill and the extent and limitations of its responsibilities.
   3. The resources the Committee will provide.
   4. The approximate dates on which the Committee wishes to receive major reports.
   5. School Committee policies governing citizens, committees and the relationship of these committees to the Committee as a whole, individual Committee members, the Superintendent, and other members of the professional staff.
   6. Responsibilities for the release of information to the press.
7. Recommendations of committees will be based upon research and fact.
8. The Committee possesses certain legal powers and prerogatives that cannot be delegated or surrendered to others. Therefore, all recommendations of an advisory committee must be submitted to the Committee.

The Committee will have the sole power to dissolve any of its advisory committees and will reserve the right to exercise this power at any time during the life of any committee.

Cross references:

JIB, Student Involvement in Decision-making

Adopted: March 27, 2013

Revised:

Consolidated BDFA, BDFA-E-1, BDFA-E-2 and BDFA-E-3

1. The School Committee believes that the school is the key unit for educational improvement and change and that successful school improvement is best accomplished through a school-based decision-making process. By involving those directly affected by any action or decision of the school council in the process of determining that action or decision, it helps to strengthen the commitment to those decisions by those most affected by its implementation. 

2. Under this policy, the Principal shall have primary responsibility for the management of the school. Decisions which are made at the school level must be aligned with the budget, policies, curriculum, and long-range and short-range goals adopted by the School Committee. In addition, decisions must comply with any state and federal laws and regulations and with any negotiated agreements of the school. 

3. As enacted by the state legislature in the Education Reform Act of 1993, a school council shall be established in each school to advise the Principal in specific areas of school operation. The Principal, except as specifically defined in the law, shall have the responsibility for defining the composition of and forming the group pursuant to a representative process approved by the Superintendent and School Committee. 

4. The Principal shall, by law, serve as co-chair of the council. The second co-chair will be elected annually by the council members at its first meeting of the school year subsequent to the elections of new council members. The co-chairs will be responsible for the preparation of the agenda for the council meetings. 

5. The school council shall meet at least once monthly during the school year. Meetings will be held outside of school hours. 

6. School councils shall use consensus as the primary method to resolve issues and to formulate recommendations. Votes by majority may be taken at the discretion of the Principal and Robert’s Rules of Order.

7. All meetings of the school council shall conform to the Open Meeting Law. The scope of the school council does not require, and therefore does not qualify for, executive session.

8. The Superintendent shall receive agendas and minutes of all school council meetings. The Superintendent shall provide copies of these materials to members of the School Committee upon request.

9. The following guidelines define the role of the school council: The School Council shall meet regularly with the Principal of the school and shall assist in:

      a. Adoption of educational goals for the school that are consistent with state and local policies and standards.
      b. Identification of the educational needs of the students attending the school.
      c. Review of the school building budget.
      d. Formulation of a school improvement plan that may be implemented only after review and approval by the Superintendent.

SOURCE: MASC – Consolidated and Updated 2022

LEGAL REFS.: M.G.L. 71:38Q, 71:59C; C30A:18-15

Adopted: March 27, 2013

Revised: 10/26/23

 

Consolidated BDFA, BDFA-E-1, BDFA-E-2 and BDFA-E-3

The Principal, in conjunction with the school council, shall be responsible for preparing a written school improvement plan annually.

This plan shall be written and submitted for approval to the Superintendent no later than July 1 of the year in which the plan is to be implemented and reviewed by of the School Committee. The plan should be drafted with the following in mind:

1. The educational goals for the school, consistent with District mission and goals, and the goals and standards, including student performance standards, as adopted by the Massachusetts Board of Elementary and Secondary Education.
2. An assessment of the needs of the school in light of the proposed educational goals.
3. The means to address student performance, with a focus on improvement of student learning.
   a. Specify expected student outcomes and measurable/observable results.
   b. Clearly identify actions to be taken to implement the goals.
   c. Indicate anticipated costs and available funding sources.
   d. Delineate the method of evaluating and reporting progress and results.
4. Professional development for the school's professional staff.
5. The enhancement of parent/guardian involvement in the life of the school, safety, and discipline.
   a. Include a plan on how to solicit community support for the changes being developed.
6. The development of means for meeting the diverse learning needs of every child. 
7. The establishment of a culture of inclusion and respectful of diversity.
8. Any further subjects as the Principal, in consultation with the school council, shall consider appropriate, except that:
   a. The council shall have no authority over matters that are subject to Chapter 150E, the collective bargaining law, and
   b. The council may not expand the scope of its authority beyond that established in law or expressly granted by School Committee policy.

If the school improvement plan is not approved by the Superintendent, it shall be returned to the Principal with specific comments as to the reason(s). The Principal shall revise the plan in cooperation with the school council, and resubmit it for approval.

SOURCE:  MASC – Consolidated and Updated 2022

Adopted: 10/26/23

Revised:

File BDG

Monomoy Regional School District

School Attorney

 The complexity of school department operations often requires specialized legal services; the Committee will retain an attorney(s) and/or law firm(s) to provide additional legal services.

It will be the duty of the counsel(s) for the Committee to advise the Committee and the Superintendent or designee on the specific legal problems submitted to him/her. He/she will attend meetings upon request and will be sufficiently familiar with Committee policies, practices, and actions under these policies, and with requirements of the school law to enable him/her to offer the necessary legal advice.

A decision to seek legal advice or assistance on behalf of the School Committee and/or school system will be made by the Committee. The Superintendent or designee may also take such action at the direction of the Committee. An exemption will be made for ongoing litigation or legal matters that involves the Chair and/or Committee Member(s) who had prior authorization. The Chair or designated Committee member(s) will keep the Committee and/or Chair appraised of legal matters.

The School Committee recognizes that in certain instances, legal matters may arise where a timely response from the Committee is necessary. In such an event, the Chair, acting as the representative of the School Committee, has the authority to seek legal advice prior to notifying the School Committee. At the next regularly scheduled School Committee meeting, or in executive session, the Chair will inform the Committee of the legal issue. If litigation is expected to be ongoing, or if further legal advice is anticipated, the Chair will, after informing the Committee of the matter, request the approval of the School Committee to continue to seek legal advice or assistance for such time as is necessary and will keep the Committee informed of legal developments. This same privilege to take such action will be granted to the Superintendent or to the designee of the Superintendent, who will keep the Chair and/or School Committee informed of ongoing legal matters.

M.G.L. 71:37E; 71:37F

Adopted: March 27, 2013

Revised: 12/10/2020; 7/24/2021

File BE

Monomoy Regional School District

School Committee Meetings

GENERAL OVERVIEW

The School Committee will transact all business at official meetings of the Committee. These may be either regular or special meetings, defined as follows:

1. Regular meeting: the usual meeting, held regularly, on the second and fourth Thursdays of the month as of March of 2023 (this provision shall not preclude the School Committee from changing the timing of its regular meetings).

2. Special meeting: a meeting called between scheduled regular meetings or to consider specific topics.

Every meeting of the Committee, regular or special, will be open to the public.  The public is not able to attend executive sessions held in accordance with state law.

EXECUTIVE SESSIONS

1. All meetings of the School Committee are open to attendance by the public and media representatives.  However, the Committee has the right to convene in a closed executive session when it meets the following procedural conditions imposed by state law:

1. The Committee will first convene in an open session for which due notice has been given.

2. The Chair (or, in their absence, the presiding member) will state the purpose for the executive session by stating all subjects that may be revealed without compromising the purpose for which the executive session was called to the extent required by law.

3. A majority of the members must vote to enter the executive session, with the vote taken by roll call and recorded in the official minutes.

4. The Chair or presiding member will state before entering the executive session whether the Committee will reconvene in open session after the executive session.

1. The law puts specific limitations on the purposes for which executive sessions may be convened. The Committee may enter executive sessions only to deliberate:

1. The reputation, character, physical condition or mental health, rather than the professional competence, of an individual, or the discipline or dismissal, including the hearing of charges against, a member of the committee, a school department employee or student, or other individual. The individual has certain rights enumerated in the law including requiring the Committee to hold an open session should the individual so request. 

2. Strategy with respect to non-union negotiations, to conduct collective bargaining sessions or to negotiate with non-union personnel.

3. Strategy with respect to collective bargaining or litigation if an open meeting might have a detrimental effect.  

4. The deployment of security personnel or devices.

5. To investigate allegations of criminal misconduct or to discuss the filing of criminal complaints.

6. Transactions of real estate, if an open meeting might be detrimental to the negotiating position of the committee or another party.

7. To comply with the provisions of any general or specific law of federal grant-in-aid requirements.

8. And to consider and interview applicants for employment by a preliminary screening committee. 

9. To meet or confer with a mediator with respect to any litigation on public business.

10. To discuss trade secrets or confidential competitively-sensitive or other proprietary information conducted by a governmental body as an energy supplier.

1. Accurate minutes of the proceedings conducted in the executive session will be kept and may remain secret only for so long as their public release would defeat the purpose of the session. 

The School Committee Chair and Vice-Chair, whenever possible, and the Superintendent will review executive session minutes for possible declassification on, at least, a quarterly basis and, if necessary, will consult with legal counsel. The School Committee Chair will bring minutes recommended for declassification to the School Committee, generally in executive session, for a vote either as part of a consent agenda or for individual action. In either case, there shall be an announcement of the declassification of minutes. 

When a specific set of executive session minutes, not yet declassified, is requested by a member of the public, the School Committee shall render a decision on declassification at its next meeting or within 30 days after the request, whichever occurs first.

All votes taken in executive session will be recorded roll call votes and will become part of the minutes of executive sessions.

NOTIFICATION OF SCHOOL COMMITTEE MEETINGS

As required by law, a minimum of 48 hours' advance notice (excluding Saturdays, Sundays, and legal holidays) will be given for any meeting of the School Committee, including all subcommittee meetings.  The only exception permitted is in case of emergency, which the law defines as "a sudden, generally unexpected occurrence or set of circumstances demanding immediate action."

Notification of the dates, times, and places of regular meetings may be accomplished by periodic publication of the schedule for the ensuing months. However, a minimum of 48 hours prior to each meeting the Committee (except emergency meetings) shall cause to be posted a listing of each subject the Chair reasonably anticipates will be discussed at the meeting (the agenda).   Notification of a change in a regular meeting time, place, or agenda and notification, including agenda, of a special meeting will be filed with the town clerk at least 48 hours in advance, as required by law.

As an alternative method of notice, a regional school district committee may, by majority vote, adopt the regional school district's website as its official notice posting method. 

1. A copy of each meeting notice shall be kept by the secretary of the regional school district committee or the secretary's designee in accordance with the applicable records retention schedules. 

2. The regional school committee shall file and post all notices on the school district’s website.

AGENDA FORMAT 

The Chair and Vice-Chair whenever possible of the School Committee will confer with the Superintendent to arrange the order of items on meeting agendas so that the Committee can accomplish its business as expeditiously as possible.  The particular order may vary from meeting to meeting in keeping with the business at hand.

The Committee will follow the order of business established by the agenda except as it votes to rearrange the order for the convenience of visitors, individuals appearing before the Committee, or to expedite Committee business.

Any School Committee member, staff member, or person may suggest items of business.  The inclusion of such items, however, will be at the discretion of the Chair of the Committee.  A staff member who wishes to have a topic scheduled on the agenda should submit the request through the Superintendent.

The agenda for regular meetings will also provide for time when any person who wishes may speak briefly before the School Committee.

The agenda, together with supporting materials, will be distributed to School Committee members no less than three business days prior to the meeting to permit adequate time to prepare for the meeting.

Agendas will be posted and made available to the press.

PUBLIC COMMENT and GUIDELINES AT SCHOOL COMMITTEE MEETINGS 

Massachusetts General Laws Chapter 30A Section 20(f) governs public participation at open meetings covering all public bodies. 

MGL: Chapter 30A:20 [Notice, Remote Participation, Public Participation, Certification]

(f) No person shall address a meeting of a public body without permission of the chair, and all persons shall, at the request of the chair, be silent. No person shall disrupt the proceedings of a meeting of a public body. If, after clear warning from the chair, a person continues to disrupt the proceedings, the chair may order the person to withdraw from the meeting and if the person does not withdraw, the chair may authorize a constable or other officer to remove the person from the meeting.

The School Committee believes that the school district community should have an opportunity to comment to the Committee on issues that affect the school district and are within the scope of the Committee's responsibilities.  Therefore, the Committee has set aside a period of time at each regular School Committee meeting to hear from the public. In addition, if the Committee believes that an issue requires a dialogue with the school district community, the Committee may schedule a separate public hearing or forum on that issue.

Any person who wishes to make a presentation to the School Committee on an item which is of interest to them and within the scope of the Committee's responsibilities may request to be placed on the agenda for a particular meeting.  Such requests should be in writing and should be received by the Superintendent of Schools and the School Committee Chair at least one week prior to the date of the meeting.  Such requests should contain background statements which would explain the scope and intent of the agenda item. The Chair and Vice-Chair, whenever possible, of the Committee works with the Superintendent to formulate the meeting agendas. Together they will determine whether or not to place an item on the agenda, and if the item is to be taken up, they will also determine when to place an item on the agenda and all parameters to be required of the presenter. The final approval will be made by the Chair. 

The School Committee desires individuals to attend its meetings so that they may become better acquainted with the operations and the programs of our local public schools. In addition, the Committee would like the opportunity to hear public comments.

Public comment is not a discussion, debate, or dialogue between individuals and the School Committee. It is an individual's opportunity to express an opinion on issues within the School Committee's authority. If the public has a question about an upcoming agenda item, they can contact the Chair and Vice-Chair, whenever possible, of the School Committee or the Superintendent of Schools.

To ensure the ability of the School Committee to conduct the District's business in an orderly manner, the following rules and procedures are adopted:

1. There shall be at least one public comment period during each regular meeting for a period of up to 15-minutes and, at the discretion of the Chair, the public comment period can be extended.

2. Any person wishing to speak before the Committee will identify themselves by name and address and shall speak for no longer than three minutes or at the discretion of the Chair.  No person may speak more than once without permission of the Chair.  All persons shall speak to the full Committee through the Chair and shall not address individual members or administrators. 

3. Topics for discussion should be limited to those items within the School Committee's scope of authority. The authority of the School Committee primarily concerns the review, inquiry, input and approval of the budget of the District's public schools, the performance of the Superintendent, and the educational goals and policies of the District's public schools. Comments and complaints regarding school personnel (apart from the Superintendent) or students are generally prohibited unless those comments and complaints concern matters within the scope of School Committee authority.

4. Any Committee member may direct questions to the speaker through the Chair in order to clarify comments of the speaker.  However, Committee members should refrain from engaging with speakers during public comment except for the purpose of clarification.  

5. The Chair of the meeting, after a warning, reserves the right to terminate speech which constitutes true threats that may provoke a violent reaction and cause a breach of the peace, or incitement to imminent lawless conduct, or contains obscenities.

REMOTE PARTICIPATION 

The School Committee has adopted remote participation pursuant to 940 CMR 29.10.  Remote participation in meetings will not be used in a way that would defeat the purposes of the M.G.L. c. 30A, §§ 18 through 25, namely promoting transparency with regard to deliberations and decisions on which public policy is based.

The law and regulations allow members of the School Committee to participate remotely under limited circumstances.  Specifically, a School Committee member may only participate remotely if physical attendance would be unreasonably difficult, e.g., due to geographic proximity, illness.  Generally, other professional or personal commitments are not sufficient to make physical attendance unreasonably difficult.

A quorum of the body, including the chair or, in the chair's absence, the person authorized to chair the meeting, shall be physically present at the meeting location, as required by M.G.L. c. 30A, § 20(d).

Members of public bodies who participate remotely may vote and shall not be deemed absent for the purposes of M.G.L. c. 30A. 

When a School Committee member’s physical attendance would be unreasonably difficult, the following procedures will be followed:

1. Any member of a public body who wis

All meetings of the School Committee are open to attendance by the public and media representatives. However, the Committee has the right to convene in a closed executive session when it meets the following procedural conditions imposed by state law:

1. The Committee will first convene in an open session for which due notice has been given.
2. The Chairperson (or, in his/her absence, the presiding member) will state the purpose for the executive session by stating all subjects that may be revealed without compromising the purpose for which the executive session was called.
3. A majority of the members must vote to enter the executive session, with the vote taken by roll call and recorded in the official minutes.
4. The Chairperson or presiding member will state before entering the executive session whether the Committee will reconvene in open session after the executive session.

The law puts specific limitations on the purposes for which executive sessions may be convened. The Committee may enter executive sessions only to deliberate:

1. The reputation, character, physical condition or mental health, rather than the professional competence, of a single individual, or the discipline or dismissal, including the hearing of charges against, a member of the committee, a school department employee or student, or other individual. The individual has certain rights enumerated in the law including requiring the Committee to hold an open session should the individual so request.
2. Strategy with respect to non-union negotiations or to conduct collective bargaining sessions with non-union personnel.
3. Strategy with respect to collective bargaining or litigation, if an open meeting might have a detrimental effect. Collective bargaining may also be conducted.
4. The deployment of security personnel or devices.
5. Allegations of criminal misconduct or to discuss the filing of criminal complaints.
6. Transactions of real estate, if an open meeting might be detrimental to the negotiating position of the committee or another party.
7. To comply with the provisions of any general or specific law of federal grant-in-aid requirements.
8. And to consider and interview applicants for employment by a preliminary screening committee (The only position that the school committee would be involved in that might qualify would be for the position of Superintendent.) This exemption only applies if it can be determined that an open meeting will have a detrimental affect in obtaining qualified applicants. This shall not apply to applicants who have passed a prior preliminary screening.
9. To meet or confer with a mediator with respect to any litigation or public business.
10. To discuss trade secrets or confidential competitively-sensitive or other proprietary information conducted by a governmental body as an energy supplier. (In the first case, an open meeting will be held if the individual involved so requests.)

Accurate records of the proceedings conducted in executive session will be kept and may remain secret only so long as their publication would defeat the purpose of the session.

The School Committee Chair and the Superintendent will review executive session minutes for possible declassification on, at least, a quarterly basis and, if necessary, will consult with legal counsel. The School Committee Chair will bring minutes recommended for declassification to the School Committee for a vote either as part of a consent agenda or for individual action. In either case, there shall be an announcement  of the declassification of minutes.

When a specific set of executive session minutes, not yet declassified, is requested by a member of the public, the School Committee shall render a decision on declassification at its next meeting or within 30 days after the request, whichever occurs first.

All votes taken in executive session will be recorded roll call votes, and will become part of the minutes of executive sessions.

Established by law and Committee policy

Legal References:

M.G.L. 30A:21; 30A:22

Cross References:

BDE, Subcommittees of the School Committee; BE, School Committee Meetings; KEB, Public Complaints about School Personnel

As required by law, a minimum of 48 hours' advance notice will be given for any meeting of the School Committee, including all subcommittee meetings. The only exception permitted is in case of emergency, which the law defines as "a sudden, generally unexpected occurrence or set of circumstances demanding immediate action."

Notification of the dates, times, and places of regular meetings will be accomplished by periodic publication of the schedule for the ensuing months. Notification of a change in a regular meeting time or place and notification of a special meeting will be filed with the each town clerk at least 48 hours in advance, as required by law.

Legal References:

M.G.L. 31A; 18-22

Cross References:

BE, School Committee Meetings

A quorum to conduct business shall consist of five (5) members, with no fewer than two members being present from each of the member towns. A number less than the majority may vote to adjourn, but shall not take any other action.

Any action voted by the Committee which directly and specifically affects the elementary school(s) in only one town will require that three of the four members of the Committee from the town in which the affected elementary school(s) is/are located vote in support of that action.

Legal Refererences:

Regional Agreement, Section III (A and G)

Except as otherwise provided by law, by regulation of the state Dept. of Elementary and Secondary Education, or by special policies of this Committee, meetings of the School Committee shall be conducted in accordance with Robert's Rules of Order, Newly Revised.

On all issues requiring a vote of the Monomoy Regional District School Committee, a simple majority vote (i.e., no fewer than 3.5 of the six (6) votes as spoken to in Section I, subsection B) shall be required to pass all motions, except as specified elsewhere in this Agreement, or as required by statute.

Because of the disparity in the population of the two towns, each of the four (4) Committee members from Harwich will have one full vote, on all matters and each of the four (4) Committee members from Chatham will have 50% of a vote on all matters, for a total of six (6) votes. For a motion which requires a majority vote to pass, a majority (i.e., greater than 50%) of the six (6) votes (which must be no fewer than 3.5 votes) must be cast in the affirmative and at least one Committee member from each of the two towns must vote in the affirmative. For the passage of a motion requiring a two-thirds vote (such as the passage of the annual budget), at least two thirds (i.e., no fewer than 4 votes) of the six (6) total votes must be cast in the .affirmative. Should a shift in the respective populations of the member towns, based on the most recent decennial federal census figures, cause an impermissible disparity based on one- person, one-vote principles, the Committee will act to address the disparity via the amendment process.

Legal References:

Regional Agreement, Section I (B) and Section III (B)

In conducting all public hearings required by law, and others, as it deems advisable, the School Committee will: 

1. Give due and public notice in line with statutory requirements and seek to publicize the meeting in all local media.
2. Make available printed information on the topic of the hearing.
3. Give all persons an equal opportunity to be heard in accordance with the Committee's policy.

The Chairperson of the Committee will preside at the hearing.

The public will be informed at the beginning of the hearing the particular procedure that will be followed in regard to questions, remarks, rebuttals, and any time limitations or other rules that must be followed to give everyone an opportunity to be heard.

In conformance with customary hearing procedures, statements and supporting information will be presented first by the Committee, or by others for the Committee; to comment, citizens must be recognized by the chair, and all remarks must be addressed to the chair and be germane to the topic. To assure that all who wish get a chance to speak, the chair will recognize persons who have not commented previously during the hearing before recognizing persons who wish to remark a second time.

Any person may request that the School Committee amend an existing policy or adopt a new policy. The request is to be in writing and shall include the reason for the proposed action. 

The written request to amend or adopt a policy will be brought up at a regular School Committee meeting for review, and if policy action is warranted the request will be referred to the School Committee Policy Subcommittee for action.

The Policy Subcommittee will address the request without undue delay and at a subsequent School Committee meeting will disseminate, read, and explain a proposed or amended policy to the School Committee.

At a subsequent School Committee meeting, as soon as practical after the meeting where the proposed policy or amendment was introduced and explained, the Subcommittee will again read the proposed policy or amendment and will recommend adoption by a vote of the School Committee. 

A policy shall be adopted only after being introduced and approved as written at a School Committee meeting and thereafter voted without change at a subsequent School Committee meeting.

Should a proposed policy or amendment be modified by the School Committee during the ratification process, it shall then require two readings without change in order to be adopted. A first reading may occur at the meeting where the modification was voted.

It is expected that the Superintendent and administrative staff will need to issue procedures implementing policies of the School Committee. Many of these will be routine from year to year; others will arise in special circumstances; some will be drawn up under specific directions from the Committee. 

The Committee may review the procedures developed by the Superintendent for the school system whenever they appear inconsistent with policy, goals, or objectives of the district, but it will revise or veto such procedures only when, in the Committee's judgment, they are inconsistent with policies adopted by the Committee.

The Committee will not officially approve procedures except as required by state law, or in cases when strong community attitudes or possible student or staff reaction make it necessary or advisable for a procedure to have the Committee's advance approval.

Rules Pertaining to Staff and Student Conduct

Under Massachusetts law, the Superintendent is required to publish "rules and regulations pertaining to the conduct of teachers and students which have been adopted." (Codes of discipline, as well as procedures used to develop such codes shall be filed with the Dept. of Elementary and Secondary Education for information purposes only.) Standards of conduct will be included in staff and student handbooks. These handbooks will be reviewed and approved annually by the School Committee.

Legal References:

M.G.L. 71:37H

The Superintendent is directed to establish and maintain an orderly plan for preserving and making accessible the policies adopted by the Committee and the regulations needed to put them into effect. 

Accessibility is to extend at least to all employees of the school system, to members of the Committee, and, insofar as conveniently possible, to all persons in the community. A policy concerning a particular group or groups in the schools will be distributed to those groups prior to the policy's effective date.

All policy manuals distributed to anyone will remain the property of the Committee and will be considered as "on loan" to anyone, or any organization, in whose possession they might be at any time.

They are subject to recall at any time deemed necessary for purposes of updating.

The “Official” version of the policy manual will be maintained in the Superintendent’s office.

The School Committee's policy manual will be considered a public record and will be available for inspection at the Superintendent's office.

The operation of any section or sections of School Committee policies not established by law or contract may be temporarily suspended by a two-thirds vote of Committee members present at any regular or special meeting. Any action to suspend policy must be reviewed at the next scheduled meeting and will be so noted on the agenda for that meeting.

The Committee desires to maintain open channels of communication between itself and the staff. The basic line of communication will, however, be through the Superintendent.

Staff Communications to the Committee

All communications or reports to the Committee or any Committee or any member of the Committee from principals, supervisors, teachers, or other staff members shall be submitted through the Superintendent. This necessary procedure shall not be construed as denying the right of any employee to appeal to the Committee from administrative decisions on important matters, provided that the Superintendent shall have been notified of the forthcoming appeal and that it is processed in accordance with the Committee's policy on complaints and grievances. Staff members are also reminded that Committee meetings are public meetings. As such, they provide an excellent opportunity to observe at first hand the Committee's deliberations on problems of staff concern.

Committee Communications to Staff

All official communications, policies, and directives of staff interest and concern will be communicated to staff members through the Superintendent, and the Superintendent will employ all such media as are appropriate to keep staff fully informed of the Committee's problems, concerns and actions. 

Visits to Schools

Individual Committee members interested in visiting schools or classrooms in their capacity as a School Committee member will inform the Superintendent of such visits and make arrangements for visitations
through the principals of the various schools. Such visits shall be regarded as informal expressions of interest in school affairs and not as "inspections" or visits for supervisory or administrative purposes.

Official visits by Committee members will be carried on only under Committee authorization and with the full knowledge of staff, including the Superintendent, principals and other supervisors.

As elected public officials, School Committee members shall exercise caution when communicating between and among themselves via electronic messaging services including, but not limited to, electronic mail (e-mail), Internet web forums, and Internet chat rooms.

Under the Open Meeting Law, deliberation by a quorum of members constitutes a meeting. Deliberation is defined as movement toward a decision including, but not limited to, the sharing of an opinion regarding business over which the Committee has supervision, control, or jurisdiction. A quorum may be arrived at sequentially using electronic messaging without knowledge and intent by the author. 

School Committee members should use electronic messaging between and among members only for housekeeping purposes such as requesting or communicating agenda items, meeting times, or meeting dates. Electronic messaging should not be used to discuss Committee matters that require public discussion under the Open Meeting Law.

Under the Public Records Law, electronic messages between public officials may be considered public records. Therefore, in order to ensure compliance, the School Committee chairperson, in consultation with the Superintendent of Schools, shall annually designate a member of the central office staff who shall be copied on all electronic correspondence between and among members of the School Committee.

These copies shall be printed and retained in the central office in the same fashion as any other School Committee records. School Committee members who do not have a computer or access to these messages shall be provided copies on a timely basis.

Legal Refererences:

M.G.L.4:7; 31A:18-22, 23B; 66:10

In accordance with the requirements of Massachusetts General Law Chapter 71, Section 36A as amended on December 24th, 2002, each new School Committee member elected to the Monomoy Regional School Committee is required to complete, within one year of their election or appointment, at least eight hours of orientation training. This orientation shall include, but is not limited to, a review of School Finance, the Open Meeting Law, Public Records Law, Conflict of Interest Law, Special Education Law, Collective Bargaining, School Leadership Standards and Evaluations, and the Roles and Responsibilities of School Committee Members.

The School Committee and Superintendent shall assist each new member to understand the Committee's functions, policies and procedures of the Committee as soon after election as possible. Each new member shall be given the following materials:

1. A copy of the School Committee policy manual
2. A copy of the Open Meeting Law
3. A copy of the Conflict of Interest Regulations
4. A copy of the district's budget
5. Collective bargaining agreements and contracts
6. Student and staff handbooks

Each new member shall also receive any other materials the Chair and/or the Superintendent determine to be necessary.

The Chair and/or Superintendent shall also clarify policy:

1. arranging visits to schools or administrative offices
2. requesting information regarding school district operations
3. responding to community requests/complaints concerning staff or programs
4. handling confidential information

Whether appointed or elected, new members should be advised that they are also members of the Massachusetts Association of School Committees, Inc. and should be encouraged to utilize the services and resources MASC provides by attending meetings or workshops specifically designed for new Committee members. Their expenses at these meetings or workshops will be reimbursed in accordance with established School Committee policy.

Legal References:

M.G.L. 71:36A

In keeping with its stated position on the need for continuing in-service training and development for its members, the Committee encourages the participation of all members at appropriate School Committee conferences, workshops and conventions. However, in order to control both the investment of time and funds necessary to implement this policy, the Committee establishes these principles and  procedures for its guidance:

1. A notice of school committee conferences, conventions and workshops shall be given by the Committee secretary and/or the Superintendent. The Committee will periodically decide which meetings appear to be most promising in terms of producing direct and indirect benefits to the school system. At least annually, the Committee will identify those new ideas or procedures and/or cost benefits that can be ascribed to participation at such meetings.
2. Where practicable, funds for participation at such meetings will be budgeted for on annual basis. The Committee will designate which of it members would be the most appropriate to participate at a given meeting by a vote of the Committee. 
3. Reimbursement to Committee members for their travel expenses will be in accordance with the travel expense policy file BID.
4. When a conference, convention, or workshop is not attended by the full Committee, those who do participate will be requested to share information, recommendations, and materials acquired at the meeting.

1. The School Committee shall serve without compensation, unless otherwise eligible under city or town charter or regional agreement. No member of a School Committee in any town shall be eligible to the position of teacher, or Superintendent of public schools therein, or in any union school or superintendency union or district in which their town participates.

2. Reimbursable expenses may include the cost of attendance at conferences of School Committee associations and other professional meetings or visitations when such attendance and expense payment has had prior School Committee approval.

3. Reimbursement to the aforesaid members of any expense shall be limited to meals, lodgings, and transportation and shall not include any non-member's expenses.

4. Reimbursement shall not include items specified in M.G.L.A. Chap. 44, Section 58, namely wine, liquors, or cigars and further shall not include any alcoholic beverages or any form of tobacco.

5. All items submitted for reimbursement shall be itemized and substantiated by copies of bills and meal slips on official stationary from restaurants or motels. Mileage shall be computed from portal to portal and be reimbursed at the rate established by the I.R.S. Any other transportation used other than the member's own automobile for which reimbursement is sought, shall have the proper substantiation, e.g., flight ticket, train ticket, and so forth.

6. Any request for reimbursement shall be submitted in duplicate on authorized forms to the Superintendent.

7. All requests for reimbursement shall be signed by the Superintendent on both voucher copies. The complete set shall be retained in the Superintendent's office, the other to be sent to the Town Accountant after formal approval of the School Committee.

8. If any voucher or request is not approved by the Superintendent, the submitted forms shall be returned to the applicant with a written statement by the superintendent indicating the reason for said non-approval.

9. No reimbursement shall be approved unless the above is strictly adhered to.

SOURCE:   MASC – Updated 2022

 LEGAL REFS.:      M.G.L. 40:5; 71:52

 CROSS REF.:         BIBA, School Committee Conferences, Conventions, and Workshops

Adopted:  March 13, 2013

Revised: 10/12/23

It is the intent of the School Committee that the District employ qualified personnel to administer the school system efficiently and effectively and to require the Superintendent to organize the administration in a manner that will make clear the functions of each position and the relationships among them.

The Superintendent will establish clear lines of communication, both vertically and horizontally, and will form any staff councils or committees needed to provide for efficient conduct of school business. In order to engage in this process in an orderly and effective fashion, each individual and group will be given particular, clear-cut responsibilities. Channels will be established so that the recommendations and decisions of each group can be heard and reviewed by the chief administrative officer concerned, and, where appropriate, by the Superintendent and School Committee. 

The organization and administration of the schools will balance responsibility with commensurate authority, subject to the reserved legal powers of the School Committee. This means that a staff member, when assigned a responsibility or a position, will be given the authority to make the  decisions necessary to perform the assigned tasks.

Adopted: March 27, 2013

Revised:

The Committee shall employ a Superintendent of Schools and establish his/her compensation. The Superintendent shall act in accordance with General Laws, Chapter 71, Section 59, and shall perform such other duties consistent with this section as the Committee may determine. He/she shall also prepare such reports as may be required by the State Dept. of Elementary and Secondary Education and shall submit materials for the Committee’s annual report to the Selectmen in sufficient time for printing in the annual report.

Legal references:

M.G.L. 71:59, 72:3

Adopted: March 27, 2013

Revised:

Upon the appointment of a candidate or upon reappointment of the incumbent Superintendent, the School Committee will enter into a written contract for a period of not more than six years with the Superintendent which will meet the requirements of law and will protect the rights of both the Committee and the Superintendent.

The salary of the Superintendent, additional benefits, vacation entitlement and other leave shall be determined at the time of his/her (re)appointment. The salary will be reviewed annually with compensation set based on performance.

Legal references:

M.G.L. 71:41; 71:42

Adopted: March 27, 2013

Revised:

Evaluation can serve the purpose of helping educators and educational leaders continually improve their practice.

1. Through evaluation of the Superintendent, the School Committee will strive to accomplish the following:

   a. Ensure the efforts of the Superintendent are focused on district goals and the standards of professional practice established by state regulation are met by the Superintendent. 
   b. Ensure all Committee members and the Superintendent are in agreement and clear on the role of the Superintendent and the immediate priorities among their responsibilities. 
   c. Provide excellence in administrative leadership of the school district. 
   d. Develop a respectful and productive working relationship between the School Committee and Superintendent.

2. The Committee and the Superintendent shall develop a plan cooperatively whereby the Committee shall evaluate annually the work of the Superintendent. The plan shall include annual objectives and general goals.

3. An evaluation plan shall be undertaken with the view that it is both a means for ensuring good professional service for the school district and a method whereby the superintendent can grow in the position.

4. The evaluation will include annual objectives set and agreed upon by the Superintendent and School Committee before the end of September of the year in which the Superintendent will be evaluated in accordance with DESE regulations.

5. All School Committee discussion and deliberation related to the Superintendent’s performance evaluation shall be conducted in open session in accordance with the Open Meeting Law.

Legal references:
603 CMR 35.00

Adopted: March 27, 2013
Revised: 10/12/2023

SOURCE:   MASC - Updated 2022

LEGAL REF:          M.G.L. 30A:18-25

                                 603CMR35:00

1. The School Committee expects the Superintendent to establish clear understandings on the part of all personnel of the working relationships in the school system.
    

2. Personnel will be expected to refer matters requiring administrative action to the administrator to whom they are responsible. The administrator will refer such matters to the next higher administrative authority when necessary.
    

3. It is expected that the established lines of authority will serve most purposes, but all personnel will have the right to appeal any decision made by an administrative officer through established grievance procedures.
    

4. Additionally, lines of authority do not restrict in any way the cooperative, sensible working together of all staff members at all levels in order to develop the best possible school programs and services. The established lines of authority represent direction of authority and responsibility; when the staff is working together, the lines represent avenues for a two-way flow of ideas to improve the program and operations of the school system.

SOURCE: MASC 

Adopted: March 27, 2013
Revised: 5/25/23

 

The Superintendent may establish such permanent or temporary councils, cabinets, and committees as he/she deems necessary for assuring staff participation in decision making, for implementing policies and regulations and for the improvement of the educational program.

Functioning in an advisory capacity, all councils, cabinets and committees created by the Superintendent may make recommendations for submission to the School Committee through the Superintendent. Such groups will exercise no inherent authority. Authority for establishing policy remains with the Committee and authority for implementing policy remains with the Superintendent.

The membership, composition and responsibilities of administrative councils, cabinets and committees will be defined by the Superintendent and may be changed at his/her discretion. However, the School Committee wishes to be kept informed of the establishment and dissolution of these groups as well as their membership and their purpose.

Expenses incurred by such groups for consultative services, materials, and any investigative travel will be paid by the school system, but only within budgetary allotments and when approved in advance by the Superintendent.

Adopted: March 27, 2013

Revised:

Acting with the approval of the Superintendent, each principal shall be the chief administrator of his/her school given all the rights and responsibilities as outlined in Massachusetts General Laws. All personnel assigned to his/her building shall be directly responsible to him/her. Staff members who work in more than one school shall be responsible to the principal of the school during the time they are working in
his/her building.

Legal references:

M.G.L. 71:41; 71:59B

Adopted: March 27, 2013

Revised:

The Superintendent has responsibility for carrying out, through regulations, the policies established by the School Committee.

The policies developed by the Committee and the regulations developed to implement policy are designed to increase the effectiveness and efficiency of the school system. Consequently, it is expected that all School Committee employees and students will carry them out.

Administrators and supervisors are responsible for informing staff members in their schools, departments, or divisions of existing policies and regulations and for seeing that they are implemented in the spirit intended.

Adopted: March 27, 2013

Revised:

1. The Superintendent will be responsible for specifying required actions and designing the detailed arrangements under which the school system will be operated in accordance with School Committee policy. These detailed arrangements will be designed to implement policies, goals, and objectives of the Committee and will be one of the means by which the school system will be governed.
    

2. In the development of procedures, the Superintendent may involve at the planning stage those who would be affected by the procedures, including staff members, students, parents/guardians, and the public. He/she must weigh with care the counsel given by representatives of staff, student and
   community organizations. He/she will inform the Committee of such counsel in presenting pertinent reports of procedures and in presenting procedures for Committee approval.
    

3. As long as the Superintendent operates within the guidelines of policy adopted by the Committee, he/she may issue procedures without prior Committee approval unless Committee action is required by law, or the Committee has specifically asked that certain types of procedures be given Committee approval, or the Superintendent recommends Committee approval in light of strong community attitudes or probable staff reactions.
    

4. It will be the responsibility of the Superintendent to see that the procedures developed to implement Committee policies and administer the school district are appropriately coded and included as procedures in the School Committee's policy manual.
    

5. A procedure concerning a particular group or groups in the schools will be distributed to the group(s) prior to the effective date of the procedure.

CROSS REF.:         BDG, School Attorney

Adopted: March 27, 2013
Revised: 10/12/23

It is expected that the Superintendent and administrative staff will need to issue procedures implementing policies of the School Committee. Many of these will be routine from year to year; others will arise in special circumstances; some will be drawn up under specific directions from the Committee.

The Committee may review the procedures developed by the Superintendent for the school system whenever they appear inconsistent with policy, goals, or objectives of the district, but it will revise or veto such procedures only when, in the Committee's judgment, they are inconsistent with policies adopted by the Committee.

The Committee will not officially approve procedures except as required by state law, or in cases when strong community attitudes or possible student or staff reaction make it necessary or advisable for a procedure to have the Committee's advance approval.

Rules Pertaining to Staff and Student Conduct

Under Massachusetts law, the Superintendent is required to publish "rules and regulations pertaining to the conduct of teachers and students which have been adopted." (Codes of discipline, as well as procedures used to develop such codes shall be filed with the Dept. of Elementary and Secondary Education for information purposes only.) Standards of conduct will be included in staff and student handbooks. These handbooks will be reviewed and approved annually by the School Committee. 

Legal references:

M.G.L. 71:37H

Adopted: March 27, 2013

Revised:

The Superintendent shall have the authority to implement action within the School System if an emergency situation should develop for which there is no existing School Committee Policy. In such instance, the Superintendent shall notify the School Committee Chairman as soon as possible, and the Superintendent's decision shall be subject to review by the committee at its next regular meeting.

Adopted: March 27, 2013

Revised:

The quantity and quality of learning programs are directly dependent on the effective, efficient management of allocated funds. It follows that achievement of the school system's purposes can best be achieved through excellent fiscal management.

As trustee of local, state, and federal funds allocated for use in public education, the Committee will fulfill its responsibility to see that these funds are used wisely for achievement of the purposes to which they are allocated.

Because of resource limitations, there is sometimes a temptation to operate so that fiscal concerns overshadow the educational program. Recognizing this, it is essential that the District take specific action to make sure education remains central and that fiscal matters are ancillary and contribute to the educational program. This concept will be incorporated into Committee operations and into all aspects of school system management and operation. 

In the District’s fiscal management, it is the Committee’s intent:

1. To engage in thorough advance planning, with staff and community involvement, in order to develop budgets and to guide expenditures so as to achieve the greatest educational returns and the greatest contributions to the educational program in relation to dollars
   expended. 
2. To establish levels of funding that will provide high quality education for the students.
3. To use the best available techniques for budget development and management.
4. To provide timely and appropriate information to all staff with fiscal management responsibilities.
5. To establish maximum efficiency procedures for accounting, reporting, business, purchasing and delivery, payroll, payment of vendors and contractors, and all other areas of fiscal management.

Adopted: March 27, 2013

Revised:

The Committee shall prepare an annual operating and maintenance budget using accounts itemized in conformance with the chart of accounts utilized and required by the Massachusetts Department of Elementary and Secondary Education or its successor.

The Regional School District's budgetary process, and the timing of and method of appropriation of funds in regard thereto, shall be governed by the provisions of G. L. c. 71 §16(m) and c. 71 §16B and other applicable provisions of G. L. c. 71 and any special laws or regulations relating thereto. 

Legal references:

M.G.L. 71:16(m); 71:16B

Regional Agreement Section VII, Paragraph A and B

Adopted: March 27, 2013

Revised:

The Committee shall prepare a budget on a fiscal year basis for the District in the following manner:

1. The District budget process shall be initiated annually on or about October 1 and shall provide opportunity for the Selectmen and Finance Committee of each member town to have input into its preparation. On or about January 15th, the Committee shall complete its proposed budget for the ensuing year. Said proposed budget shall be approved by majority vote, with at least one Committee member from each member town voting in the affirmative. Said proposed budget shall be posted in the Town Hall of each member town, shall be provided to each member town's public library, and shall be submitted to the Selectmen and Finance Committee members of each member town.
2. Said proposed budget shall contain a notice stating when and where a public hearing will be held. The public hearing shall be held in any District school building. The notice of the public hearing shall be posted in all member towns and published consistent with G.L. chapter 71, section 38N in a newspaper having general circulation in the region. Upon request of the Finance Committee and/or the Board of Selectmen of any member town, the Committee shall arrange to meet with such Finance Committee and/or Board of Selectmen for the purpose of discussing the proposed budget. Said proposed budget shall be in reasonable detail, itemized at least as follows: central administration, expenses of instruction, transportation, operation of school plant, maintenance of school plant, capital outlay, and debt and interest charges. All non-recurring expenditures shall be itemized. Enrollment, staffing, total expenditures and assessments for the past five (5) years shall be included. The Finance Committee or the Board of Selectmen of a member town may request further information.
3. Consistent with G.L. chapter 71, section 16B the Committee shall adopt by a two-thirds (2/3) vote of all its members a budget with such changes as may have resulted from conferences and/or the public hearing. Within thirty (30) days from the date on which the budget is adopted, the treasurer of the District shall certify to the treasurer of each member town that town's assessed share of such budget.
4. The budget and assessments shall be so constructed as to show debt service, transportation, operating, and capital costs. It shall also list all sources of revenue used to reduce operating costs as described in Section IX. 
5. The process and the requirements for the approval or disapproval of the budget by the member towns will be consistent with the terms and conditions of chapter 71, section 16B, as well as 603 CMR section 41, et seq, as those terms and conditions may be amended. 

Legal references:

M.G.L. 71:16B

Regional Agreement Section VII, paragraph C

Adopted: March 27, 2013

Revised:

The budget for the operation of the District's schools, including payments of principal and interest on bonds and other evidence of indebtedness issued by the District, shall be apportioned to the member towns via the method set out in Section IX or the Regional Agreement and subject to the following definitions:

1. Budget
   As defined by this document, the budget is the amount of money voted by the Committee to finance the District schools and which will be assessed to the member towns.
2. The budget shall be comprised of various costs, each as herein defined as follows:
   1. "Operating costs" include all costs not included in capital costs, transportation costs, or debt service, as defined below, but operating costs include interest and principal on revenue anticipation notes. Operating costs include the net costs of evening, graduate and extension courses or any other types of courses, including vocational education programs, which are offered by the District to persons other than pupils attending a regular district school program in any of the grades K-12, inclusive.
   2. "Capital costs" will include all capital outlay appearing in the 7000 DESE function codes.
   3. "Transportation costs" include all costs associated with transporting the District's students to and from school.
   4. "Debt service" includes all costs that are used for payment of principal and interest on bonds or other obligations issued by the District except revenue anticipation notes.

Adopted: March 27, 2013

Revised:

File DBJ

Monomoy Regional School District

Regional School District Budget Transfer Authority

In keeping with the need for periodic reconciliation of the school department's budget, the Committee will consider requests for transfers of funds as they are recommended by the Superintendent.

The Committee wishes to be kept abreast of the need for these adjustments so that it may act promptly and expedite financial record-keeping for the school system.

All requests for transfers between the major accounts (as defined in the Department of Elementary and Secondary Education Chart of Accounts) must be submitted to the School Committee for approval. Transfers between line items within a major account must be reported to the School Committee as part of the Director of Business and Finance's quarterly report at the business meetings of the School Committee or the School Committee's finance subcommittee.

All funds in the general account not expended by the close of the fiscal year will be placed in an excess and deficiency fund not to exceed five percent of the operating budget. Any added funds shall be returned to the member municipalities as outlined in M.G.L. Chapter 71, Section 16B1/2.

Legal references:

MGL 71:16B1/2

Adopted: March 27, 2013

Revised: 8/11/2021

The School Committee will encourage the administration to seek and secure all possible sources of state, federal, and other special funds that will enhance the educational opportunities for the children in our schools.

The Superintendent will keep informed of all possible funds available to the school system under the various state and federal programs, and in what manner these funds can best be used in the school system.

The Superintendent will be responsible for seeking out and coordinating the development of proposals for all specially funded projects and for submitting the proposals to the Committee for approval. 

The Superintendent or designee is authorized to sign all reports for these projects and will be responsible for the proper expenditure of funds received for such projects.

Legal references:

M.G.L. 44:53A

P.L. 874 Impact Aid

Dept. of Elementary and Secondary Education 603 CMR 32:00; 34:00

Adopted by the MRSC March 27, 2013

Purpose

To ensure Monomoy Regional School District efficiently and appropriately manages its grant-funded programs, this policy sets a framework for evaluating grant opportunities, tracking grant activity, and processing grant revenues and expenditures. Effective grant management helps promote the pursuit of grants that are in the District’s best interest and assure timely reimbursements to optimize cash flow, and to guard against year-end account deficits. As a legal contract, every grant agreement must be fulfilled in accordance with its prescribed terms and conditions, as well as all applicable federal, state, and local regulations. Failure in this regard exposes the District to legal and financial liabilities and compromises future grant funding.

Applicability

This district-wide policy applies to the grant applicant in each department applying for or receiving grant funding. It further applies to the grant-related responsibilities of the School Committee, Superintendent, District Administrators, District Accountant, Treasurer, and Administrative Assistants to the Superintendent other District and School Administrators.

Policy

All departments are encouraged to solicit grant funding for projects and programs consistent with the District’s goals. All district grant applications must receive pre-approval by the Superintendent. To be eligible for preapproval, there must be sufficient staff available to effectively administer the grant program and perform its required work scope, along with adequate matching requirements (both cash and in-kind).

No department shall expend grant funds until a fully executed grant agreement has been accepted and approved for expenditure by the Superintendent. Further, no grant funds shall be used to supplant an existing expense for the purpose of diverting current funds to another use.

Operating departments have primary responsibility for seeking grant opportunities, preparing applications, and managing awarded programs. The District Accountant is responsible for consulting with applicant on grant budgetary matters, accounting for grants in the general ledger, monitoring grant expenditures for consistency with award requirements, tracking the timeliness of reimbursement requests, and distributing monthly reports of grant expenditures to departments. The District Accountant will also maintain a database utilizing the financial software for all grants and grant activity from inception to closure.

Grant Opportunity Assessment

Well in advance of a grant application’s due date, the departmental applicant will assess the opportunity in consultation with the appropriate District Administrator and District Accountant. Below are the factors to be considered, at minimum.

Programmatic:

• Alignment of the grant’s purpose with the District's and department’s strategic priorities
• Department's capacity to administer the grant through to closeout
• Office space, facilities, supplies, or equipment required
• Ongoing impact of the grant program after it is completed
• Compliance and audit requirements, particularly as they may differ from the District’s

Financial:

• Total anticipated project cost
• Expenditure requirements and anticipated cash flow schedule
• Required cost matching shares and sources, including cash and in-kind
• Staffing requirements, including salary and benefit increases for multi year grants
• Administration and indirect recapture amounts
• Program income potential
• Continuation plan to address the potential future loss of grant funding, which may include alternative funding proposals or plans for reducing or terminating program positions or components after grant closeout.

Grant Application and Award Acceptance

Prior to filing any grant application the applicant will submit a meeting agenda item requesting

pre-approval from the Superintendent with a report summarizing the grant and how it complies with this policy. The applicant will submit the grant application, signed by the Superintendent or he/her designee to the grantor and forward a copy to the District Accountant. When an applicant receives notice of any grant award, he or she will submit the approval notification for the Superintendent to formally accept and thereby approve the expending of grant funds. The applicant will then send copies of the signed agreement to the grantor and the District Accountant.

Upon receipt of the grant documents, to record the grant activity separately from regular expenses, the District Accountant will create new general ledger accounts identifying them by name and including the CFDA (catalogue of federal domestic assistance) number for any federal grants and will request from the Business Manager the addition of the new general ledger accounts.

When notified of any amendment or adjustment by the grantor, the applicant will immediately forward the information to the District Accountant, who will make adjustment(s) to the grant’s budget in the general ledger.

Grant Financial Management

At the start of a new grant, the District Accountant and applicant will discuss its requirements and the timing of reimbursement requests (e.g., at the time of expenditure, monthly or quarterly), when applicable.

The applicant will ensure all expenditures made are allowable and consistent with each grant award’s requirements. Purchase Orders will be generated with accurate general ledger expense codes for the grant. Invoices will be signed and submitted to the Business Office for payment processing. The applicant will also ensure the proper payroll account codes for grant-funded employees are included on the department’s payroll report to the Business Office and Treasurer as part the regular payroll process. All employees funded by grants that require a Time and Effort Sheet shall complete and submit to the District Accountant as specified by grant.

Because required retirement system remittances and/or general fund benefit reimbursements vary by grant, the District Accountant will calculate these for each grant and notify applicant of the resulting amounts to include on the AP submissions.

To minimize the use of advance district funds, every applicant will provide to the District Account the need for reimbursements requests as often as the grant’s guidelines allow and always no later than June 30th. The District Accountant will prepare all required reports and requests as detailed in the agreement and submit these to the grantor.

The District Accountant will monitor each grant’s deficit balance to assure it is temporary and receives reimbursement within the grant’s allowable timeline and always prior to year-end. The Treasurer will match reimbursements received electronically or by check with their requests and credit the proper revenue lines.

Grant Closeout

Upon completion of the project work or grant period, whichever comes first, the applicant will verify that all grant requirements have been met and will communicate to the District Accountant. The District Accountant initiates a grant closeout process that includes a final report and either a final reimbursement request or notification of the amount to be refunded to the grantor. 

Upon closeout, the District Accountant will put the general ledger’s grant account into inactive status and will reconcile the applicant’s report with the general ledger’s record of grant activity. The applicant will subsequently submit the final reimbursement request to the grantor or, if a refund is due, the District Accountant will add the refund amount to the AP warrant.

Within 30 days of any grant closeout or the year-end closure, whichever is earlier, the District Accountant will determine if the grant account has been over expended and will either apply the expense to the operating budget or propose an appropriation from other available funds.

Audit

All grant activities are subject to audit by the particular grantors, the District Accountant, and Monomoy Regional School District’s independent auditor. The District Accountant will maintain all grant documents and financial records for seven years after their closeouts or for the lengths of time specified by the grantors, whichever period is longer.

  

Adopted: June 27, 2018

Revised:

File: DFA

Monomoy Regional School District

INVESTMENT POLICY

The Monomoy Regional School District intends to set forth investment objectives, establish guidelines and define responsibilities for the investment of the District’s funds. The District funds are to be invested in a manner which will meet the daily, weekly and monthly cash flow demands of the District, conform to the state statutes governing the investment of public funds also to provide maximum security of said funds taking into account the three principles of municipal investment policy: safety, liquidity and yield.

Objective

Massachusetts General Laws (MGL) establishes the framework under which the District Treasurer is required to maintain funds in his/her custody. The primary statutes are as follows:

•  MGL Chapter 44, Section 55       Public funds on deposit; limitations; investments

•  MGL Chapter 44, Section 55A    Liability of depositor for losses due to bankruptcy

•  MGL Chapter 44, Section 55B     Investment of public funds

•  MGL Chapter 44, Section 54           Investment of trust funds

MGL Chapter 44, Section 55B requires the District Treasurer "to invest all funds except those required to be kept uninvested for purposes of immediate distribution." MGL further requires that "invested funds be placed so as to achieve the highest rate of interest reasonably, accounting for safety, liquidity and yield."

The objective of this Investment Policy is to set general guidelines for the investment of the Districts available Operating, Reserves and Trust funds. The guidelines for each type of fund are as follows:

1. Operating Funds: First and foremost, preserve capital of the overall portfolio through diversification and prudent selection of investment instruments, while maintaining sufficient liquidity to meet all operating and debt service requirements.

2. Reserve Funds: Preserve capital and maintain liquidity while attaining slightly better rate of return than that of the operating funds as a result of more flexible investment opportunities provided by state law. 

3. Trust Funds: Emphasis on safety, trust funds have a longer horizon thus providing more flexible investments as provided by state law.                          

Responsibilities

1. The Monomoy School Committee has the responsibility to set guidelines and criteria for investments of District Funds.

2. Primary responsibility for the administration of this policy resides with the District Treasurer, as custodian of District funds in accordance with Massachusetts General Law.

3. The Treasurer makes all the decisions regarding the management of the investment program and if the Treasurer wishes to deviate from the terms of this policy the Treasurer shall obtain written approval or through a presentation in front of the School Committee to obtain that approval.

4. The District Treasurer is required to establish, maintain and document internal control policies and procedures surrounding the handling and maintaining of all funds in conjunction with all statutes, this policy and reasonable business practices.  These internal controls will be designed to safeguard these funds as well as to provide appropriate accountability of these funds for both internal and external financial reporting purposes. 

5. The Treasurer shall be bonded as required by law.

6. The Treasurer shall be responsible for monitoring changes to the General Law governing the type and method of investing District funds referred to in this investment policy.

Authority

District funds may be maintained only in the following:

1. Operating Funds:

1. Certificates of Deposit with a maximum maturity of one year or less issued by commercial banks, mutual savings banks, savings and loans and cooperative banks. 

2. Money Market Deposit Accounts with commercial banks, mutual savings banks, savings and loans and cooperative banks.

3. Repurchase Agreements with a maturity of less than 90 days, issued by a bank and secured by U.S. Government or Agency obligations.

4. Pooled Investments Funds operated under the authority of the State Treasurer

5. U.S. Treasury instruments or U.S. Government Agency obligations with a maximum maturity of one year. If Treasurer wants to go longer he/she would have to seek permission as outlined in the Responsibilities section

B. Stabilization Funds: Same criteria as the Operating Funds but emphasis on yield which would point the              Treasurer to higher yielding CD’s

C. Trust Funds: Same criteria as the Operating Funds and Stabilization Funds but state law allows for                      more  flexibility of these funds.

If the District Treasurer determines that there is a need to deviate from the accepted financial instruments outlined in this policy he/she shall consult with the Superintendent and Business Manager and together present to the proposal for School Committee approval.

Reporting

The district treasurer will inform the Finance Sub-Committee of any changes to the district’s investments.   

The business manager will provide quarterly reports to the school committee on the performance of the district’s investments.

 Legal references:

Chapter 44, Section 55 -Deposition of Public Funds

Chapter 44, Section 55A -Liability

Chapter 44, Section 53F -Compensatory Balances

Chapter 44, Section 55B -Requirement to Invest

Adopted: 1/26/2023

Revised:

The treasurer and the assistant treasurer are authorized to sign check withdrawals and to sign the appropriate bank forms for the District.

Legal references:

M.G.L. 71:16A

Adopted by the MRSC March 27, 2013

Each employee of the school system or school committee member who is assigned the responsibility of receiving and dispensing school funds will be bonded individually or covered by a blanket bond. The cost of the bond will be paid by the District.

Legal references:

M.G.L. 40:5 71:16A

Adopted: March 27, 2013

Revised:

1. Operating Costs. Operating costs needed to support the district's budget will be reduced by all general fund revenues and state aid. Member town assessments will then be prepared as follows:
   1. Each member town will contribute to the District no less than its minimum required local contribution as determined by the Commissioner pursuant to G.L. chapter 70.
   2. Any excess costs needed to support the district's budget will be assessed to the member towns on the basis of the town's foundation enrollment.
   3. Excess costs will be assessed to each member town on the basis of the combined three-year rolling average of foundation enrollment for each member town. That is, the foundation enrollment figures as published by the DESE for each member town for the past three years will be averaged, as will the total of the foundation enrollments of all of the member towns for the past three years. Each member town will be assessed the same percentage of the excess costs as that member's foundation enrollment for the past three years relates to the foundation enrollment
      for the entire District during those three years.
2. Capital Costs. Except as expressed in subsection E below (which pertains to the assessment of capital costs and debt service on facilities that are in existence at the time of creation of the District until such time that there is one regional high school and one regional middle school), capital costs shall be assessed to the member towns on the basis of the three year rolling average of each town's foundation enrollment as described in Section DC, A, 4 above. 
3. Transportation Costs. Transportation costs will be assessed to the member towns based upon the number of students residing in each town who attend the District's schools based on the average of the most recent three years' October 1 enrollment figures as reported to DESE. 
4. Debt Service. Except as expressed in subsection E below (which pertains to the assessment of capital costs and debt service on facilities that are in existence at the time of creation of the District until such time there is one regional high school and one regional middle school), debt service costs will be assessed to the member towns as follows: 
   1. Debt service costs attributable to the high school and the middle school will be assessed to the member towns using the three year rolling average of each town's foundation enrollment as described in Section IX,A,4 above.
   2. Debt service costs attributable to the District's elementary schools will be assessed to the member towns based upon the mechanism described in paragraph E below which utilizes the most recent three years' October 1 enrollment figures.
5. Notwithstanding the terms and conditions of subsections B and D above, until such time as there is one regional high school and one regional middle school, expenditures on capital items and debt service which are attributed to facilities that are in existence at the time of the creation of the District and which are under the care and custody of the District, regardless of whether they are owned by the District or leased to the District, will be assessed to the member towns using the following approach. The number of students who reside in each of the member towns who attend the facility in question based upon the average of the most recent three years' October 1 enrollment figures as reported to DESE will be identified. Each member town will then be assessed a percentage of the capital and debt service expenditures attributable to that facility. This percentage will be the same percentage as the number of students from that town who are enrolled in the facility in question, using the three year average referenced in this paragraph, bears to the two towns' combined enrollment in that facility. If the construction of a new high school is undertaken after the creation of the District, the capital costs and debt service attributed to said construction, and the planning for same, will be assessed under subsections B and D above, despite the fact that the completion of the new high school will occur prior to there being one regional middle school. If a renovation of and/or addition to the building which is known at the time of creation of the District as the Chatham Middle School/High School is undertaken for purposes of converting said building to a District middle school, the capital costs and debt service
   attributed to said renovation/addition, and the planning for same, will be assessed under subsections B and D above. However, the capital costs and debt service attributable to this building continuing to be used as a middle school for the Chatham students while the Harwich Middle School is still in operation will be assessed consistent with this paragraph E.
6. The payment of the assessed share of costs by each member town, as computed by the Committee according to the methods specified in Section DC, shall be made by each member town's Treasurer by check or electronic transfer payable to the District in five equal installments by the first business day of each August, November, February, May, and June.

Legal references:

Dept. of Elementary and Secondary Education 603 CMR 10:00

Adopted: March 27, 2013

Revised:

File JJF 

Monomoy Regional School District

Student Activity Accounts 

1. Student funds may be raised to finance the activities of authorized student organizations. Student activity funds are considered a part of the total fiscal operation of the District and are subject to policies established by the School Committee and the Office of the Superintendent. The funds shall be only for the benefit of students and managed in accordance with sound business practices, which include accepted budgetary, accounting, and internal control practices. 
2. Funds raised or donated that are governed by laws other than the student activity laws cannot be deposited to a student activity account. In addition, funds belonging to staff through sunshine funds or vending machines or other activities not related to the students may not be deposited in the student activity account. 
3. In compliance with Massachusetts General Law Chapter 71, Section 47: 

1. The School Committee authorizes the Principals to accept money for recognized student activity organizations. 
2. The School Committee authorizes the District Treasurer to establish and maintain Student Activity Agency Accounts. 
3. All funds received for student activities must be deposited into the Student Activity Agency Account and no funds shall be directly deposited to the Student Activity Checking Account except from the Student Activity Agency Account. 
4. The School Principal shall maintain individual subsidiary accounts by program within the student activity control account. This will allow proper matching of program expenditures against revenues that are collected for that purpose as well as allow for the efficient determination of the program balance. 
5. The School Committee shall approve each student activity annually before the start of the school year unless activities are newly created after the start of the school year. The approval should include specific funding sources and objectives for each activity. 
6. Signatory authorization for Student Activity Checking Accounts shall be restricted to the Superintendent or Treasurer. 
7. The interest that is earned on such accounts shall be maintained in the Agency Account. 
8. The School Committee directs Principals to provide the Treasurer with a bond in an amount agreeable to the Treasurer.
9. The Treasurer will replenish the checking account as necessary to meet the approved expenditure from the Student Activity Accounts. 
10. Aggregate subsidiary account balances should be reconciled no less than quarterly to the agency account maintained by the Treasurer. 

Internal Control of All Receipts 

1. Receipts generated from the sale of a high volume product such as the yearbook or admission to a highly attended event like the prom or other dance or ball, should be controlled through the use of pre-numbered receipts. 
2. A reconciliation process should be in place whereby pre-numbered receipts, tickets, attendance logs or other revenue source documents are reconciled to cash collected for particular activities prior to making a deposit in the bank. In the situation where it is impractical to use source documents, two people should count the cash and sign off on the process. 
3. The cash collection and deposit function should be segregated from the accounting and recording function. Standardized forms shall be used for deposits and disbursements. 
4. All student organizations receiving monies from any source should turn over such money to the School Principal or the Principal’s designee within twenty-four hours from receipt of such funds. (If received on the weekend then on the first business day after receipt of the funds). 
5. Any money not deposited on the same day must be kept overnight in a locked vault, safe, or other secured locked area - under no circumstance, should student activity monies be taken home overnight. 
6. All money turned over to the school by a student organization shall be accompanied by a school deposit slip stating the source of the monies, the amount being deposited, and signed by the person turning over the money to the office. If turned in by a student, this should be co-signed by the group advisor or a teacher, who should also keep a duplicate of the deposit slip. 
7. The School Principal or the Principal’s designee should deposit into the agency account all monies received from student activity organizations at a minimum on a weekly basis. Written evidence of receipt should be obtained from the District Treasurer. 
8. Interest earned by the student activity agency account shall be retained by the student activity fund. 
9. Money collected for purposes other than student activities shall not be deposited into the student activity account and must be handled by the MGL that governs its administration. 

Disbursement of Funds 

1. Advance of funds should be avoided whenever possible. If it is anticipated that an advance is necessary, prior written approval must be obtained from the School Principal with detailed supporting documentation.
2. Equipment and supplies purchased with student activity funds are the property of the student activity groups and not any individual student or other organization. Equipment and supplies purchased with student activity funds should be used exclusively for co curricular student activities and not for the general use of school operations. 
3. Student advisors, or others involved in purchasing, may not benefit personally from any purchasing either directly or indirectly. 
4. Student activity funds may not be used for any purpose unrelated to student activities or for the benefit of any staff person. 
   1. All disbursements shall be made by check. 
   2. Checks may not be written to cash. 
   3. Checks shall be signed only after they are completely prepared. 
   4. Check signature authority shall be in accordance with School Committee policy. 
   5. Individuals responsible for writing checks should be segregated from the record keeping and reconciliation process; or assurances should be made that other mitigating controls are in place such as a monthly review of all activity by an independent responsible individual. 
   6. All disbursements are required to have adequate external supporting documentation such as a vendor invoice, bill contract or receipt. 
   7. A record of all checks will be maintained, including void checks. Numerical order of checks should be retained. 
5. Disbursements exceeding $600 in aggregate to any one individual or entity must be reviewed to determine if a Form 1099-MISC is required. Process should be coordinated with the District Accountant to ensure compliance. 
6. Checkbook reconciliations should be performed monthly. 
7. A standardized form should accompany all requests for check issuance. The standardized form shall be accompanied by the supporting documentation and must state to whom the check shall be payable, the reason for the payment, the amount of the check, the student activity account to be charged, and the approval signature of the advisor or student officer. 
8. If accounts are in deficit, a plan for remedial action will be presented to the School Committee for approval. Remedial action could include funding the deficit from School Committee appropriation, accumulated investment earnings, surpluses from inactive accounts, gifts from activities with a surplus balance (with approval of the advisor) or any other legal means. 

Graduating Class Funds 

1. Funds held on behalf of graduating classes are to be held within the Student Activity Agency Account for the High School. Such funds shall be designated by the class' Year of Graduation, such as Class of 1998, etc. 
2. Once a class has graduated from High School, their funds should be removed from the High School Student Activity Agency Account no later than two years from the date of graduation. It is the responsibility of the class officers to arrange for these funds to be removed from the High School Activity Agency Account. When requested, and once all outstanding financial obligations of the graduating class have been met, the remaining balance should be removed from the fund by check transfer payable to the Class of XXXX. Checks payable to individual members of the graduating class are not permitted. 
3. Should the class officers not request to have their funds removed from the Student Activity Agency Account within two years of their graduation, the funds will be forfeited by the class and transferred into the Lighthouse Account (see lighthouse fund policy) in the Student Activity Agency Account. 
4. Class officers should be given a copy of this policy during the course of their senior year to ensure their knowledge of their obligations to perform under this policy. 

Inactive Accounts 

1. Any student activity inactive for a period of two (2) years or more, and for which there has been no receipts or disbursements recorded on their behalf, shall require the following actions in order to be closed: 
2. Written notification by the advisor or student officer to the School Principal or other authorized administrator that the activity will cease to be a viable account. If an advisor or student officer is not available, such discontinuance shall be by vote of the School Committee. 
3. All assets of the recognized student activity shall be identified and stated in writing.
4. Any disposition of assets of an inactive recognized student activity shall be deposited into a Student Activity Account named “Lighthouse” (See Lighthouse fund policy).
5. Such policy will be communicated to the students who contribute to the accounts, when possible.

2. Such policy will be communicated to the students who contribute to the accounts, when possible.

Student Travel 

1. A request for travel authorization and funding must be prepared well in advance of the time the funds are needed. The request should be submitted by the advisor or other person responsible for the activity trip; furthermore, the request should be approved by the School Principal in accordance with policy established by the School Committee. 
2. Travel Authorization Forms should contain at least the following: 
   1. date of request, 
   2. date funds needed, 
   3. destination and purpose of trip, estimated departure and return times, 
   4. number of persons traveling, 
   5. estimate of cash required for tips and other various sundry items, ]
   6. estimate of expenses, 
   7. signature of person requesting authorization, 
   8. signature of person authorizing the request, 
   9. check number and date of payment, and, 
   10. signature of the School Principal. 

1. The approved travel authorizations are to be submitted to the School Principal or their designee to ascertain that sufficient funds are available. 
2. Approved Travel Authorization Forms should remain in a pending file until final accountability for the trip has been completed. 
3. It is understood that there may be occasions where a credit card must be used to pay for expenses. 
4. Documentation, including but not limited to credit card statements and original receipts must accompany the request for reimbursement for this expense. The reimbursement request should be received within 30 days of activity. 
5.  A statement of final accountability must be submitted by the authorized trip sponsor promptly after the completion of the trip. Final accountability statements should include at least the following: date; notation of advance funds received (if applicable - amount, date, and check number); complete listing of itemized expenditures paid - together with documentary evidence of payment; totals of cash or checks expended; notation and totals of credit card or open account expenses (if applicable); the amount returned to the student activities if advances received exceed documented expenditures; the amount of additional reimbursement requested if travel expenses incurred exceed travel advances received; signature of person completing final accountability statement and signature of School Principal or their designee to indicate that there has been an acceptable final accountability. 

Training 

1. The School Business Manager shall ensure that, annually, all Principals and student organizations receive a copy of this policy as well as a copy of established procedures for control of receipts and expenditures that meet or exceed DESE guidelines. 
2. An ongoing philosophy of the importance of handling money with care, honesty, and accuracy should be conveyed to the students, advisors and teachers through roundtable meetings and educational trainings. 
3. The School Business Office will be responsible for ensuring that all individuals responsible for the recording and reporting of financial transactions are adequately trained. 
4. The Business Office will also ensure that for critical positions in the student activity account process, sufficient staff are cross-trained in day to day transactions to ensure continuity of administration. 

Annual Audit 

1. There shall be an annual audit of the student activity funds which shall be conducted in accordance with procedures as agreed upon between the School Committee and the auditor based upon guidelines issued by ESE. 
2. In addition, an audit be performed by an outside independent audit firm once every three years for those with activities greater than $25,000. 
3. In the intervening years, the audit may be conducted by the School Business Manager or District Treasurer, as long as they are not involved in the administration or transactional processing of student activities. 
4. The District Accountant will complete bank reconciliations monthly. A copy of the bank reconciliation should be sent to the School Business Administrator, School Principals, and District Treasurer. The School Principal will share the reconciliations with the student officers. The District Accountant, School Business Manager, and District Treasurer must approve the monthly reconciliations. 
5. The School Business Manager will report the student activity account balances to the school committee quarterly. 

 

Adopted by the MRSC March 27, 2013 

Approved by the MRSC November 18, 2015 

Revised: 1/6/2022

File JJF (LH) 

Monomoy Regional School District

Student Activity Accounts - Lighthouse Fund

Purpose

1. The Student Activity Lighthouse Fund is to be used by the school principal to benefit a group of students (with priority given to students in need) and activities that are not otherwise funded.  
2. A student activity lighthouse fund will be available for each school. 

Revenue 

1. The following funds shall be deposited in the Lighthouse Fund: 

1. All undesignated student activity receipts, including student commissions (e.g. store donations, school pictures). 
2. Donations received by the district for the purpose of directly supporting students in need.
3. Assets in inactive accounts (including graduation funds) as determined by Policy JJF. 
4. All aggregate earnings. 

Disbursement

1. Requisitions for purchases from student activity funds should indicate whether the funds are being used for ‘students in need’ or ‘other student activities’. 

Controls

1. The Student Activity Lighthouse funds are subject to the District’s Student Activity Accounts policy JJF (also DIB). 

Reporting

1. Quarterly finance reports to the school committee will provide a detailed report of all expenditures from the Lighthouse funds.  This report will indicate if expenditure is to benefit students in need or to fund other student activities. 

 

Adopted: 1/6/2022

Revised:

An audit of the school department's accounts shall be conducted annually.

Upon the completion of each audit, a report there on shall be made to the Chairperson of the School Committee, and a copy sent to the Chairperson of the Selectmen.

The Committee will consider recommendations made by the auditor for maintaining an efficient system for recording and safeguarding the District’s assets.

Legal references:

M.G.L. 71:16E

Adopted: March 27, 2013

Revised:

The Monomoy Regional School District is committed to protecting its revenue, property, information, and other assets from any attempt, either by members of the public, contractors, vendors, agents or its own employees, to gain by deceit, financial or other benefits at the expense of the taxpayers.

District Officials and employees must, at all times, comply with all applicable laws and regulations. The District will not condone the activities of officials or employees who achieve results through violation of the law or unethical business dealings. The District does not permit any activity that fails to stand the closest possible public scrutiny.

This policy sets out specific guidelines and responsibilities regarding appropriate actions that must be followed for the investigation of fraud and other similar irregularities.

Definitions

Occupational fraud is defined by the Association of Certified Fraud Examiners as the use of one’s occupation for personal enrichment through the deliberate misuse or misapplication of the employing organization’s resources or assets. There are three major categories of occupational fraud.

• Asset Misappropriations – Theft or misuse of an organization’s assets.
• Cash
  • Fraudulent Disbursements – Perpetrator causes organization to disburse funds through some trick or device (e.g. submitting false invoices/time card/sheets, expense reimbursement schemes, check tampering, etc.)
  • Skimming – Cash is stolen from an organization before it is recorded on the organization’s books and records.
  • Cash Larceny – Cash is stolen from an organization after it has been recorded on the organization’s books and records.
• Inventory and all other assets
  • Misuse – Misuse of an organization’s inventory or assets for personal use (e.g. District vehicles, computers, supplies, etc.)
  • Larceny – Inventory or other assets are stolen from an organization.     
• Corruption – Wrongfully use influence in a business transaction in order to procure some benefit for themselves or another person, contrary to duty to employer or the rights of another.
  • Conflicts of Interest – An undisclosed economic or personal interest in a transaction that adversely affects the employer. 
  • Bribery – The offering, giving, receiving, or soliciting of anything of value to influence an official act or business decision.
  • Illegal Gratuities – A party who benefits from an official act or a business decision gives a gift to a person who made the decision.  An illegal gratuity does not require proof of an intent to influence.
  • Economic Extortion – An employee demands that a vendor/contractor/etc. pay to influence an official act or a business decision.                                                                                                                                             
• Fraudulent Statements – Falsification of an organization’s financial statements.

Other similar irregularities is defined as any activity involving questionable behavior or business dealings by members of the public, contractors, vendors, agents or government employees, that put government revenue, property, information and other assets at risk of waste or abuse.

Applicability

This policy applies to School Committee members and employees of the Monomoy Regional School District as well as any business or individual doing business with the district.

General Policy and Responsibility

1. All employees have a duty to report concerns they have or information provided to them about the possible fraudulent or corrupt activity of any employee, vendor or any other party with any association with the Monomoy Regional School District. Any person who has a reasonable basis for believing fraudulent or corrupt acts have occurred has a responsibility to report the suspected act immediately and should not attempt to personally conduct investigations or interviews/interrogations related to any suspected fraudulent act. Concerns should be reported to any of the following:
1. Superintendent of Schools;
2. Director of Student Services;
3. Business Manager;
4. Facilities Director;
5. District Treasurer;
6. Any Principal in the District; or
7. Any School Committee member.
2. New employees are trained at the time of hiring about the District’s Code of Conduct and Fraud Policy. This training explicitly    covers expectations of all employees regarding:
   1. Their duty to communicate certain matters;
   2. A list of the types of matters, including actual or suspected fraud, to be communicated along with specific examples; and
   3. Information on how to communicate those matters. 
3. Retaliation and retribution will not be tolerated against any employee or member of the public who reports suspected fraudulent or corrupt activities. However, if an employee is determined to have acted maliciously or with deceit, the employee will be subject to disciplinary action, up to and including termination.
4. It is the district’s intent to fully investigate any suspected acts of fraud or other similar irregularity.  An objective and impartial investigation will be conducted regardless of the position, title, length of service, or relationship with the district of any party who might be or becomes involved in or becomes/is the subject of such investigation.
5. The School Committee and District Leadership Team are responsible for instituting and maintaining a system of internal control to provide reasonable assurance for the prevention and detection of fraud, misappropriations, and other irregularities.  The District Leadership Team should be familiar with the types of improprieties that might occur within their area of responsibility and be alert for any indications of such conduct.
6. If the complaint involves the Superintendent of Schools, the Chair of the School Committee shall establish an Ad-Hoc Subcommittee to review the complaint and recommend possible action by the School Committee.
7. If the complaint does not involve the Superintendent, the Superintendent has the primary responsibility for the investigation of all activity defined in this policy.
8. The Superintendent will notify the School Committee of a reported allegation of fraudulent or irregular conduct upon the commencement of the investigation to the extent practical. Throughout the investigation the School Committee will be informed of pertinent investigative findings.
9. In all circumstance where there are reasonable grounds to indicate that a fraud may have occurred, the Superintendent, subject to the advice of District Counsel, will contact the office of the District Attorney and/or the Police.
10. Upon conclusion of the investigation, the results will be reported to the members of the School Committee, and others as determined necessary.
11. The Superintendent will pursue every reasonable effort, including court ordered restitution, to obtain recovery of the District’s losses from the offender, or other appropriate source.
12. All vendors, contractors and suppliers must be active, in good standing and authorized to transact business in the Commonwealth of Massachusetts. Vendors, contractors and suppliers, who will be visiting District schools may be subject to background investigations including a criminal background check (CORI) and to screening, including verification of the individual's or company's status as a debarred party.

Investigation Procedures

1. All Employees

Any employee who has reason to suspect that a fraud has occurred, shall immediately notify his/her supervisor. If the employee has reason to believe that their supervisor may be involved or does not feel comfortable reporting the occurrence to their supervisor, the employee shall immediately notify one of the members of staff listed in General Policy and Responsibility, paragraph 1.

Employees have a duty to cooperate during an investigation.

Employees who knowingly make false allegations will be subject to discipline and possible termination of employment.

2. District Leadership/Elected Officials

Upon notification from an employee of suspected fraud, or if a member of the District Leadership Team has reason to suspect that a fraud has occurred, they shall immediately notify the Superintendent or the Chair of the School Committee. 

3. Superintendent

Upon notification or discovery of a suspected fraud, the Superintendent will promptly investigate the suspected fraud. In all circumstances, where there are reasonable grounds to indicate that a fraud may have occurred, the Superintendent will inform the School Committee. Subject to the advice of the District Counsel, the Superintendent will contact the Office of the District Attorney and/or the Police.

4. Contacts/Protocols

After an initial review and a determination that the suspected fraud warrants additional investigation, the Superintendent will notify the School Committee.  The Superintendent will coordinate the investigation with the School Committee and appropriate law enforcement officials.

5. Security of Evidence

Once a suspected fraud is reported, the Superintendent, in consultation with the District Counsel, shall take immediate action to prevent the theft, alteration, or destruction of relevant records. Such actions include, but are not necessarily limited to, removing the records and placing them in a secure location, limiting access to the location where the records currently exist, and preventing the individual suspected of committing the fraud from having access to the records. The records must be adequately secured until the Superintendent obtains the records to begin the audit investigation.

6. Personnel Actions

If a suspicion of fraud is substantiated by the investigation, disciplinary action shall be taken by the district.

7. Whistle-Blower Protection

Under Massachusetts General Law Chapter 149, paragraphs 148A, 185 and 187, no employer or person acting on behalf of an employer shall:

• Dismiss or threaten to dismiss an employee,
• Discipline or suspend, or threaten to discipline or suspend, an employee,
• Impose any penalty upon an employee; or
• Intimidate or coerce an employee

because the employee has acted in accordance with the requirements of this policy.  The violation of this section will result in discipline up to an including dismissal in accordance with the applicable federal, state, and local administrative laws.

8. Media Issues

Any District employee or elected official contacted by the media with respected to an audit investigation shall refer the media to the Superintendent. The alleged fraud or audit investigation shall not be discussed with the media by any person other than the through the Superintendent.

If the Superintendent is contacted by the media regarding an alleged fraud or audit investigation, they will consult the School Committee, before responding to a media request.

Neither the Superintendent nor the School Committee will discuss the details of any ongoing fraud investigation with the media that may compromise the integrity of the investigation.

9. Documentation

At the conclusion of the investigation, the results will be reported to the members of the School Committee, and others as determined necessary. If the report concludes that the allegations are founded, the report will be forwarded to the Office of the District Attorney and/or the Police.

10. Completion of the Investigation

Upon completion of the investigation, including all legal and personnel action, any records, documents and other evidentiary material will be returned by the Superintendent to the appropriate department.

Legal References:

Adopted: 7/14/2021

Revised:

The School Committee declares its intention to purchase competitively without prejudice and to seek maximum educational value for every dollar expended.

The acquisition of materials, equipment and services will be centralized in the Superintendent’s office of the District.

The Superintendent or designee will serve as purchasing agent. He/she will develop and administer the purchasing program for the schools in keeping with legal requirements and with the adopted school budget.

School purchases will be made only on official purchase orders approved for issuance by the appropriate unit head and signed by the Superintendent or Business Manager, with such exceptions as may be made by the Superintendent for emergency purchases.

Purchase orders for amounts less than $500.00 need the approval of the business manager. Purchase orders in excess of $500.00 need the approval of the business manager and the Superintendent. 

All purchases of materials and equipment as well as all contracts for construction or maintenance will comply with the requirements set forth in M.G.L. Chapter 30B.

Legal references:

M.G.L. 7:22A; 7:22B; 30B; 71:49A

Adopted: March 27, 2013

Revised:

The School Committee declares its intention to purchase Energy Star© equipment and appliances in the new Monomoy Regional High School to ensure they are energy efficient and to reduce energy loads in the new building.

Adopted: March 27, 2013

Revised:

Representatives of firms doing or hoping to do business with the school system will be acknowledged and interviews granted or not, depending on the circumstances. Personnel charged with the purchasing function will not be required to put their time at the indiscriminate use of sales personnel, who will limit their visits to staff members designated by school officials.

Adopted: March 27, 2013

Revised:

All claims for payment from the School District’s funds will be processed in accordance with regulations developed by the Superintendent. Payment will be authorized against invoices properly supported by approved purchase orders, with properly submitted vouchers, or in accordance with salaries and salary schedules approved by the School Committee. 

As an operating procedure, the Committee will receive lists of bills for payment from school district funds at least monthly. The lists will be certified as correct and approved for payment by the School Committee. Actual invoices, statements, and vouchers will be available for inspection by the School Committee.

The Superintendent will be responsible for assuring that budget allocations are observed and that total expenditures do not exceed the amount allocated in the budget for all items. 

Legal references:

M.G.L. 41:41; 41:52 41:56

Adopted: March 27, 2013

Revised:

Personnel and school department officials who incur expenses in carrying out their authorized duties will be reimbursed by the school department upon submission of a properly completed and approved voucher and any supporting receipts required by the Superintendent.

The School Committee will reimburse mandatory school travel as per contract language. In the absence of contract language, reimbursement will be at the approved Internal Revenue Service rate.

Legal references:

M.G.L. 40:5; 44:58

Adopted: March 27, 2013

Revised:

All cash receipts shall be deposited in a bank designated by the District treasurer.

In the event that money or personal property is stolen from desks or cabinets or elsewhere in the school buildings, the School Committee cannot be held liable for the loss. Funds left and determined missing are the responsibility of the person involved.

Adopted: March 27, 2013

Revised:

File DN 

Monomoy Regional School District

Sale of Surplus Equipment (Under the Aegis of the School Committee)

The District Business Manager will oversee the disposal of surplus supplies and equipment.

No surplus supplies or equipment owned by Monomoy Regional School District having a resale or salvageable value shall be sold or otherwise disposed of except upon the written recommendation to the School Business Manager. The written recommendation shall include a specific description, including serial number if any, of the item(s) that are under consideration for disposition. When possible, a photograph should be attached to the recommendation. The written recommendation is also to include justification/reason for the request.

Any such supplies or equipment considered to currently have a monetary unit value of less than $1,000, may be disposed of in the best manner possible upon written approval from the Monomoy Regional School District Business Manager.

School Committee approval is required for the disposal of supplies or equipment considered to have a monetary unit value of $1,000 or more. For such items, the School Committee, by a majority vote, shall determine:

1.    What equipment and supplies constitute surplus;

2.    The disposition to be made thereof;

3.    In each instance, the manner or procedure to be adopted for such disposition.

Prior to the disposal of any surplus equipment with a current value considered in excess of $1,000, it must be advertised to the local communities and they must be given 14 days to respond. 

Disposition shall be in accordance with applicable state and federal regulations.

Interpretation of applicable state and federal regulations shall be by counsel to the School Committee.

Legal references:
M.G.L. 30B:15; 71:16
Adopted: March 27, 2013
Revised: December 22, 2022

 

File: EB 

 Monomoy Regional School District

SAFETY PROGRAM POLICY

 Accidents are undesirable, unplanned occurrences that can result in tragic consequences--bodily harm, loss of school time, property damage, legal action, and even fatality.  The School Committee will guard against such occurrences by taking precautions to protect the safety of all students, employees, visitors and others present on school property or at school-sponsored events.

The Committee will comply with safety requirements established by governmental authorities and will insist that its staff adhere to recommended safety practices as these pertain, for example, to the school plant, special areas of instruction, student transportation, school sports and occupational safety.

The School Committee will disseminate information that will help protect the safety of all students, employees, visitors and others present on school property or at school-sponsored events. It will comply with safety requirements as established and mandated by local, state and federal authorities and it will insist that its staff adhere to recommended safety practices.

 Each principal will be responsible for the supervision of a safety program for his or her school, and the Superintendent will have overall responsibility for the safety program of the school system. It will be the responsibility of the Superintendent to see that appropriate staff members are kept informed of current state and local requirements relating to fire prevention, civil defense, sanitation, public health, and occupational safety.

Including recommendations and requirements relating to fire prevention, public health, personal safety and emergency preparedness within the District. The Superintendent may also establish committees composed of staff members, community members and supervisory personnel to aid in the development of safety procedures and in the implementation of policy.

 Personal safety and emergency preparedness will also be included in the instructional programs of the schools. Opportunities should be sought by principals and educators to address the real and present concerns of wellness and the prevention of illness and of emergency preparedness relating to chemical and biological disasters, as well as long standing issues such as accident prevention, emergency procedures, traffic, fire prevention, bicycle and pedestrian safety. Instruction should be geared to students at all grade levels, and faculty is encouraged to include these topics across the disciplines and as appropriate. Through awareness of surroundings, critical thinking skills and emergency preparedness, the safety of students, faculty, staff and the community will be maintained.

Efforts directed toward the prevention of accidents will succeed only to the degree that all staff members recognize that preventing accidents is a daily operational responsibility.

LEGAL REF.: M.G.L. 71:55C and Acts of 1985c 614 Sec 1

Board of Education 603 CMR 36:00

CROSS REFS.:  EEAE, School Bus Safety Program

               GBGB, Staff Personal Security and Safety

               IHAM, Health Education

               JLI, Student Safety

Adopted: March 13, 2017

Revised: November 21, 2019

The Monomoy Regional School District is committed to providing a safe and properly maintained environment for all staff, students and visitors. To achieve this end, the District will implement integrated pest management procedures for its buildings and grounds. 

The integrated pest management procedures shall include implementation of appropriate prevention and control strategies, notification of certain pesticide and herbicide uses, record keeping, education and evaluation.

Integrated pest management procedures will determine when to control pests and what method of control to choose. Strategies for managing pest populations will be influenced by the pest species, location and whether and at what population level its presence poses a threat to people,
property or the environment. The full range of action alternatives, including no action, will always be considered.

I. Overview And Goals

1. The Superintendent or designee shall develop and implement an integrated pest management program.
2. An integrated pest management program is a pest control approach that emphasizes using a balanced combination of tactics (cultural, mechanical, biological, chemical) to reduce pests to a tolerable level while using pesticides and herbicides as a last resort to minimize health, environmental and economic risks.
3. Pesticides and herbicides will be used only as a last resort, based on a review of all other available options.
4. The integrated pest management program shall strive to:
   1. Reduce any potential human health hazard.
   2. Reduce loss or damage to school structures or property.
   3. Minimize the risk of pests from spreading in the community.
   4. Enhance the quality of facility use for school and community.
   5. Minimize health, environmental and economic risks.

II. Restrictions On Use Of Pesticides And Herbicides

1. When pesticides or herbicides are used, they must be classified as an EPA Category III or IV. Application of any pesticide or herbicide may be performed only by certified applicators.
2. Application of pesticides and herbicides may only be accomplished during a school break or when the building will be clear of students for at least 48 hours.  

III. Notification Of Pesticide And Herbicide Use

1. When pesticides or herbicides are used outdoors, notice of their use will be provided to parent/guardians, staff and students and will also be posted in a common area.
2. When pesticides and herbicides are used in a building, the site will provide a 48-hour pre-notification in the form of posting the product name, purpose, application date, time and method and the Material Safety Data Sheet on all entrance doors. A contact person will also be listed.
3. In the event of an EPA registered pesticide or herbicide application in or around a building site during the school year or summer session, a notice (including the product name, purpose, contact person, and application date, time and method), will be sent home in writing with students in the affected building at least 5 days prior to application.

IV. Record-Keeping

1. The District will keep a record of pesticides and herbicides used, amounts and locations of treatments and will keep any Material Safety Data Sheets, product labels and manufacturer information on ingredients related to the application of the pesticides or herbicides.
2. All records of pesticides and herbicides used and correspondence will be available for public review upon notice and during normal school hours. 

V. Staff Responsibilities And Education

1. Designated staff (School Nutrition, Buildings and Grounds, etc.) will participate in sanitation and pest exclusion procedure appropriate to their roles. For example: keeping doors closed, repairing cracks, removing food waste within 12 hours, keeping lids on garbage receptacles and keeping vegetation properly out.
2. Ongoing education of all appropriate District staff will be a priority to ensure a safe and clean environment.

Legal references:

Chapter 85 of the Acts of 2000, "An Act to Protect Children and Families from Harmful Pesticides."

Adopted: March 27, 2013

Revised:

1. The District attempts to provide a safe environment. If an accident or sudden illness occurs,  school personnel will administer first aid and, if warranted, call the school physician  or call emergency medical services. In the case of illness that may include an infectious disease the Board of Health shall be notified in accordance with law.

2. First aid is defined as the immediate and temporary care given in case of an accident or sudden illness, which enables the child to be taken safely home or to a physician. It does not include diagnosis or treatment. Any care beyond first aid will not be given.

3. At each school, procedures will be developed for the proper handling of an injury to, or sudden illness of, a child or staff member. These will be made known to the staff and will incorporate the following requirements:

   a. The school nurse or another trained person will be responsible for administering first aid. 
   b. When the nature of an illness or an injury appears in any way serious, every effort will be made to contact the parent and/or emergency medical services (911). 
   c. No young child who is ill or injured will be sent home alone, nor will any older child unless the illness or injury is minor. A young child who is ill or injured will not be taken home unless it is known that someone is there to receive him or her.
   d. In extreme emergencies, the school nurse, school physician or principal may make arrangements for immediate transport/hospitalization of injured or ill students, contacting parent or guardian in advance if at all possible. Emergency medical consent forms must be signed by parents/guardians at the beginning of the school year. 
   e. The teacher or other staff member to whom a child is responsible at the time an accident occurs will make out a report on an official form providing details about the accident. This will be required for every accident for which first aid is given. 
   f. All accidents to students and staff members will be reported as soon as possible to the Superintendent and, if the Superintendent deems appropriate, to the School Committee.

Legal references:
M.G.L. 71:55A; 71:56

Cross references:
JLC, Student Health Services and Requirements

Adopted: March 27, 2013
Revised: 10/26/23

State law requires each school committee and Commonwealth charter school board of trustees to adopt an emergency medical response plan, update it as needed, and submit it to the Department of Elementary and Secondary Education (DESE) every three years. The law, M.G.L. c. 69, § 8A, was enacted in 2012.  The statute was amended in 2022 to specify that emergency response plans must address behavioral health medical emergencies as well as medical emergencies and must include protocols for informing parents/guardians and reporting to DESE when schools contact police, EMTs, or other non-behavioral health personnel to respond to a behavioral health crisis. For the text of M.G.L. c. 69, § 8A, as most recently amended. 

1. Advance planning for emergencies and disasters is essential to provide for the safety of students and staff; it also strengthens the morale of all concerned to know that plans exist and that students and staff have been trained in carrying out the plans. 

2. The Superintendent will develop and maintain plans that meet the requirements of state law for preparedness in case of fire, civil emergencies, and natural disasters. 

3. The Superintendent shall develop, in consultation with school nurses, school physicians, athletic coaches, trainers, and local police, fire and emergency personnel, an Emergency Medical and Behavioral Response Plan for each school in the district. Each Plan shall include:
   a. A method establishing a rapid communications system linking all parts of the school campus, including outdoor facilities, to local Emergency Medical Services along with protocols to clarify when EMS and other emergency contacts will be called. 
   b. A determination of EMS response times to any location on the campus. 
   c. A list of relevant contacts with telephone numbers and a protocol indicating when each person shall be called, including names of experts to help with post-event support. 
   d. A method to efficiently direct EMS personnel to any location on campus, including the location of available rescue equipment. 
   e. Safety precautions to prevent injuries in classrooms and on the school campus. 
   f. A method of providing access to training in CPR and first aid for teachers, athletic coaches, trainers, and other school staff which may include CPR training for High School students; provided that School Committees may opt out of instruction in CPR pursuant to Section 1 of Chapter 71. 
   g. The location of all available Automated External Defibrillators (AEDs), whether the location is fixed or portable, and a list of personnel trained in its use.

4. The Superintendent shall annually review the response sequence with local police and fire officials.  Plans shall be submitted to local police and fire officials and the DESE at least every 3 years by September 1 or when changes occur. Plans must be updated in the case of new construction or other physical changes to the school campus.

5. Building Principals will meet all requirements for conducting fire drills and Emergency Response drills (at least once per year) to give students practice in moving with orderly dispatch to designated areas under emergency conditions, and the staff practice in carrying out their assigned responsibilities for building evacua­tion.

SOURCE: MASC  - Updated 2022

LEGAL REF:          M.G.L. 69:8A  enacted in 2012, amended in 2022 

Section 363 of Chapter 159 of the Acts of 2000

CROSS REF.:         EBCD, Emergency Closings

                                 JL, Student Welfare

                                 JLC, Student Health Services and Requirements

Adopted: March 27, 2013
Revised: 10/26/23

• It shall be the responsibility of each school principal, in concert with the fire chief, to formulate an action plan for evacuation of all persons in the event of a fire. This plan shall contain alternate means of egress for all persons involved, including any special evacuation procedures necessary to accommodate handicapped individuals.
• The principal shall ensure that all staff receives proper instructions on the fire drill procedure specified for the room or area in which that person carries out his/her duties.
• The principal shall ensure that every student is advised of the fire drill procedure or shall take part in a fire drill within three days after entering such school. 
• The principal shall ensure that all school employees become knowledgeable in the EMERGENCY ACTION PLAN for FIRE - SMOKE -GAS - EXPLOSION found in the crisis protocol, and in the activation of the fire alarm system, in the event of an actual emergency.
• Each school shall conduct a minimum of one fire drill per month in collaboration with the fire-rescue department. Fire drills shall be held at various times of the school day and under various circumstances, including when students are in areas other than their normal classrooms. All fire drills shall be conducted without advance warning to school personnel other than the principal or person in charge of the school at that time.

Legal references:

Massachusetts Department of Safety Regulations Chapter. 148, Sec. G-L, #16

Adopted: March 27, 2013

Revised:

The Superintendent may delay the opening or close the schools in the event of hazardous weather or other emergencies that threaten the health or safety of students and personnel. While it may be prudent, under certain circumstances, to excuse all students from attending school, to delay the opening hour or to dismiss students early, the Superintendent has the responsibility to see that as much of the administrative, supervisory and operational activity is continued as may be possible. Therefore, if conditions affect only a single school, only that school will be closed.

In making the decision to close schools, the Superintendent will consider many factors, including the following principle ones relating to the fundamental concern for the safety and health of the children:

• Weather conditions, both existing and predicted.
• Driving, traffic and parking conditions affecting school and private transportation.
• Actual occurrence or imminent possibility of any emergency condition that would make the operation of schools difficult or dangerous.
• Inability of teaching personnel to report for duty, which might result in inadequate supervision of students.

The Superintendent will weigh these factors and take action to close the schools after consultation with public works and public safety authorities and with school officials from neighboring towns. Students, parents and staff will be informed early in each school year of the procedures that will be used to notify them in case of emergency closings. When schools are closed for emergency reasons, staff members will comply with  administrative policy in reporting for work.

When schools are closed all other activities, including athletic events, will be canceled.

Legal references:

MGL 71:4; 71:4A

Adopted: March 27, 2013

Revised:

File:  EBCFA

Policy EBCFA was rescinded by the Monomoy Regional School Committee on February 17, 2022; effective February 28, 2022.

 Monomoy Regional School District

FACE COVERINGS 

The Monomoy Regional School District is committed to providing a safe environment as schools operate during the COVID-19 pandemic. Maintaining a safe environment is critical to the District’s ability to offer students a full-time classroom learning experience.

 According to public health experts, one of the best ways to stop the spread of coronavirus and to keep members of our school community safe is the use of face masks or face coverings. Therefore, using the guidance and recommendations from the Center for Disease Control (CDC), the Department of Elementary and Secondary Education (DESE) and the Massachusetts Department of  Public Health (DPH), the District has established the following requirements which will remain in place until further notice.

 Face Covering Requirements - Per CDC guidance

1. A face covering that covers the nose and mouth must be worn by all individuals in school buildings and on school transportation, even when social distancing is observed.
2. Individuals may be excused from the requirement for the following list of reasons The individual:

• has a documented serious medical condition
• is unconscious
• is incapacitated
• cannot remove the mask or face covering without assistance

1. In addition, masks or face coverings will not be required for anyone who has a medical, behavioral, or other challenge making it unsafe to wear a face mask or face covering.  
1. Formal documentation from a physician is required for a requested exemption. 
2. Additionally, consent to communicate with the physician will be requested as well as a medical evaluations/assessments to review and consider.  
3. Parents may not excuse their child from the face mask requirement by signing a waiver.
2. Additionally, face masks or face coverings will not be required when appropriate social distancing is enforced

• during mask breaks
• while eating or drinking
• during outside physical education and Recess/Fresh Air Time 

1. Exceptions to this policy under certain circumstances, such as for students with medical, behavioral, or other challenges who are unable to wear masks, must be approved by the building principal in consultation with the school nurse or local Board of Health.  
1. Face shields with a mask or physical barriers, such as plexiglass partitions, may provide an alternative in some instances. 
2. A written note from a physician is required for a requested exemption.  
3. Parents may not excuse their child from the face mask requirement by signing a waiver.

 Face Covering Responsibility

1. A student’s mask or face covering is to be provided by the student’s family.  
2. Staff members are responsible for providing their own face coverings. 
3. However, the district will supply disposable face covering for individuals who arrive at a building, or board school transportation, without one.

Violations of Policy

1. If students are in violation of this policy, the building principal will consult with the parents/guardians/caregivers to determine whether an exception is appropriate, or the students may be removed from the school building for in-person learning until such time as they can comply with the requirement or the requirement is lifted.
2. Violations of this policy by staff will be handled in the same manner as other violations of School Committee policy.
3. Visitors in violation of this policy will be denied entry to the school/district facility.

 Term of Policy

1. This policy will remain in place until rescinded by the School Committee.

 Guidance Statements

Massachusetts Department of Public Health

Center for Disease Control and Prevention  

Massachusetts Department of Elementary and Secondary Education

Adopted: 9/10/2020

Revised: 11/4/2021, 1/20/22

Rescinded: 2/17/22 effective 2/28/22

The School Committee's most important function is to provide for the education of children, and it recognizes that the education of children is dependent upon many factors, including a proper physical environment that is safe, clean, sanitary, and as comfortable and convenient as the
facilities will permit or the use requires. 

The supervision over the care and safekeeping of property used by the school department will be the general responsibility of the Superintendent. He/she will work with other town departments, as necessary, to develop a comprehensive and well-defined plan for the proper maintenance, cleanliness, and safekeeping of all school buildings and grounds to ensure that each school is equally well maintained, equipped, and staffed. 

The Superintendent will establish procedures and employ such means as may be necessary to provide accurate information in regard to the nature, condition, location, and value of all property used by the school department; to safeguard the property against loss, damage, or undue depreciation; to recover and restore to usefulness any property that may be lost, stolen or damaged; and to do all things necessary to ensure the proper maintenance, cleanliness, and safekeeping of school property.

Within the separate schools, the building administrator will be responsible for proper care, maintenance, and cleanliness of buildings, equipment and grounds.

Legal references:

M.G.L. 71:68

Adopted: March 27, 2013

Revised:

Public school buildings and grounds are one of the greatest investments of the town. It is deemed in the best interest of the school department and town to protect the investment adequately. 

Security should mean not only maintenance of a secure, locked building, but protection from fire hazards and faulty equipment, and safe practices in the use of electrical, plumbing, and heating equipment. The Committee expects close cooperation with fire and law enforcement departments and with insurance company inspectors.

Access to school buildings and grounds outside of regular school hours will be limited to personnel whose work requires it. An adequate key control system will be established, which will limit access to buildings to authorized personnel and will safeguard against the chance of entrance to buildings by unauthorized persons.

Funds and valuable records will be kept in a safe place and under lock and key. 

Protective devices designed to be used as safeguards against illegal entry and vandalism will be installed when appropriate to the individual situation. Employment of security personnel may be approved in situations where special risks are involved.

The School Committee recognizes that acts of vandalism committed against public and private property are costly and require positive action through educational programs. Consequently, the Committee will support various programs aimed at reducing the amount of vandalism. 

Every citizen of the town, staff members, students, and members of the police department are urged by the School Committee to cooperate in reporting any incidents of vandalism to property under control of the school department, and the name(s) of the person or persons believed to be
responsible. Each employee will report to the principal of the school every incident of vandalism known to him/her and, if known, the names of those responsible.

The Superintendent is authorized to sign a criminal complaint and to press the charges against perpetrators of vandalism against school property, and is further authorized to delegate, as he/she sees fit, authority to sign such complaints and to press charges.

Parents and students will be made aware of the legal implications involved. Reimbursement will be sought for all or part of any damages.

Adopted: March 27, 2013

Revised:

The Monomoy Regional School District is most conscientious in providing its pupils and teachers the best of building and materials with which to carry on our work. In return, we are expected to be equally conscientious in seeing that these materials are used with a maximum of care and efficiency and a minimum of loss and destruction.

We do this by sharing equally in the supervision of the school plant and grounds, by keeping accurate and up-to-date accounts of equipment and materials put in our charge, by expecting of all pupils reasonable care of materials loaned them, and by trying to develop in students a sense of responsibility in dealing with school-owned property. Pupils should be given some dates for maintenance as a part of their training.

Adopted: March 27, 2013

Revised:

Maintenance of the building is the responsibility of the building principal.

Custodians shall do all work that may be necessary to keep the building, appurtenances, thereto, and the grounds in a proper condition throughout the year and be held directly responsible to the principals for the care of the same. They shall perform such other reasonable duties as may be
required of them.

Custodial employees shall use due precaution in regard to fire hazards. They shall see that all fire extinguishers are properly charged and ready for immediate service at all times. They shall use metal ash cans; they shall keep their storerooms free from oil, waste or paint, unless protected by
fireproof materials. They shall not use attic closets, obscure recesses or closets under stairs for storage, except by permission of the superintendent. They shall keep exit doors and paths, in such condition, that easy exits may be always possible, and they must keep the fire escapes and exit doors and paths free from snow, ice, and obstacles tending to retard the safe and rapid exit of teachers and pupils.

In order to protect the health of students and staff members and to support the goal of maintaining a healthy, safe and clean environment, the District will support the use of green cleaning products where feasible.

Custodians shall report to the principal any repairs that may be needed but shall have no authority to order any repairs to be made or to contract any bills.

Adopted: March 27, 2013

Revised:

The health, comfort, and learning environment of students and staff are important aspects of the Monomoy Regional School District (MRSD) mission. Working with the EPA and their IAQ Tools for School Program, the District developed an IAQ Management Plan that will help monitor and improve the quality of air in the school buildings. The objectives of this IAQ Management Plan are:

• Reduce the levels of indoor air pollutants through preventive measures such as routine maintenance activities, periodic building evaluations and inspections, and IAQ-specific policies.
• Provide and maintain adequate airflow by repairing and maintaining ventilation equipment, which will promote a comfortable and healthy learning and working environment.
• Respond to IAQ-related concerns and problems in a prompt and thorough manner, and effectively communicate the progress of investigations and their resolutions to all interested parties.

1. Food in the Classroom Policy: Food should not be left in classrooms. When it is necessary to store food in classrooms, it must be kept in airtight, sealed containers to minimize the potential for pests, odors, and biological growth.
2. Painting Policy: The Schools must use latex, water-based paints for the physical plant; using paints that contain mercury or lead is prohibited. Painting and drying should only occur when the area of the building is unoccupied and properly ventilated. It is also important to inform all affected staff and students before a painting job begins.
3. Hazardous Materials Policy: The District will handle hazardous materials according to the manufacturers’ guidelines. Wastes generated from hazardous materials, common in art, science, and vocation/industrial classes will be stored separately from regular aste and disposed of in appropriate containers. Training sessions for staff responsible for these materials will explain the risks associated with hazardous materials and the importance of complying with this policy. The school district’s hazardous materials plan is located in the Facility Director’s office. Asbestos Hazard Emergency Response Act (AHERA) Management Plan: An AHERA Management plan is required by Federal law and is intended to prevent staff exposure to asbestos during general operation and maintenance activities. It describes the location and condition of asbestos-containing building materials, and documents their removal and repairs. The AHERA Management Plan also describes the proper recordkeeping practices that school officials must follow. Schools must update their AHERA Management Plans with information collected from their periodic surveillance every 6 months, inspection of buildings for asbestos-containing material every 3 years, and response actions taken within the school. The AHERA Management Plan is located in the Business Managers Office.
4. Lead Policy: Lead can adversely affect the nervous system. Young children are particularly susceptible. If lead is determined to be present in existing school building paint coatings, renovation procedures will be employed that minimize the exposure of building occupants to airborne lead-based paint particles. “Lead in Water Plan” has been implemented that includes water sampling, faucet replacement, education, and record keeping in conjunction with the towns of Chatham and Harwich. Reports on the lead in water are located in the facility director’s office.
5. Emergency Response Policy: An emergency is defined as an unforeseen circumstance that requires immediate action, assistance or relief. This includes situations that are potentially life threatening, such as:
   • Spills of hazardous materials;
   • Complaints of severe headaches, nausea, and combustion odors; and
   • Diagnosed Legionnaire’s disease or tuberculosis

In addition, emergencies include situations where there is limited time available to prevent serious property damage, such as flooding in carpeted areas or health problems.

It is up to the discretion of the school administrators to identify and react to emergencies on a case-by-case basis, using the above definition as a general guideline only. If doubt exists about whether exposure to a specific hazard constitutes an emergency, a precautionary approach should
be used where the matter is handled as an emergency. Non-emergency situations are addressed according to the “Reporting and Response Policy.”

District officials must respond to emergencies immediately. If there is any doubt, contact the fire department for support. If the problem cannot be resolved with in-house resources, external help should be acquired (e.g. local fire department, local health agency, IAQ professionals). If a
hazard poses an immediate threat to the students and staff, the affected building areas must be evacuated. All avenues of communication need to be utilized to warn and inform affected or interested parties in a prompt manner.

The District encourages staff, students and parents to report any IAQ concerns, regardless of how trivial the issue may seem. The prompt reporting and resolution of IAQ issues has the potential to prevent serious problems from developing, which will help to prevent potential health effects, discomfort, and unnecessary costs. This makes the investigation of all reported concerns worthwhile.

The IAQ Coordinator will address concerns and create a history that can be referred to at a future date. All written concerns should be sent to the IAQ Coordinator to initiate an official IAQ concern reporting process. The resolution of the issue will be documented and the affected
parties should be informed in writing about the measures taken. Information collected will be processed and stored according to the school district’s policies.

Adopted: March 27, 2013

Revised:

The School Committee wishes to be of assistance, whenever possible, to other town departments and community organizations. Therefore, permission to use school equipment may be granted by the Superintendent upon request by responsible parties or organizations.

Staff members may use school equipment when the use is related to their school employment, and by students when the equipment is to be used in connection with their studies or extracurricular activities.

Proper controls will be established by the Superintendent to assure the user's responsibility for, and return of, all school equipment.

Adopted: March 27, 2013

Revised:

The major purpose of the school system's transportation services is to aid students in getting to and from school in an efficient, safe, and economical manner.

The school system will contract for transportation services. The Committee will award contracts on a competitive bid basis. Bus contractors and taxi contractors, who will be held responsible for the safe operation of school buses, will comply with all applicable state laws and regulations, including but not limited to:

1. Specifications for school bus design and equipment
2. Inspection of buses
3. Qualifications and examinations of bus drivers
4. Driving regulations
5. Small vehicle requirements, if applicable
6. Insurance coverage
7. Adherence to local regulations and directives as specified in bid contracts

The Superintendent, working with the bus contractor and other appropriate administrators, will be responsible for establishing bus schedules, routes, stops, and all other matters relative to the transportation program.

Legal references:

M.G.L. 40:5; 71:7A, B and C; 71:37D; 71:48A; 71:68; 71:71A; 71B:4; 71B:5; 71B:8; 74:8A; 76:1; 76:12Bi; 76:14

Cross references:

EEAA, Walkers and Riders

Adopted: March 27, 2013

Revised:

The safety and welfare of student riders will be the first consideration in all matters pertaining to transportation. Safety precautions will include the following:

1. Children will be instructed as to the proper procedure for boarding and exiting from a school bus and in proper and safe conduct while aboard.
2. Emergency evacuation drills will be conducted at least twice a year to acquaint student riders with procedures in emergency situations. The first drill must be completed within the first week of school.
3. All vehicles used to transport children will be inspected periodically for conformance with state and federal safety requirements.
4. Classroom instruction on school bus safety will be provided.

Legal references:

M.G.L. 90:7b as amended by Ch. 246 Acts of 1986 M.G.L. 90:1 et seq.; 713:2; 713:7L Highway Safety Program Standard No. 17

Cross references:

EB, Safety Program

Adopted: March 27, 2013

Revised:

The School Committee and its staff share with students and parents the responsibility for student safety during transportation to and from school. The authority for enforcing School Committee requirements of student conduct on buses will rest with the principal.

To ensure the safety of all students who ride in buses, it may occasionally be necessary to revoke the privilege of transportation from a student who abuses this privilege. Parents of children whose behavior and misconduct on school buses endangers the health, safety, and welfare of other riders will be notified that their children face the loss of transportation privileges in accordance with regulations approved by the School Committee.

References:

All Student Handbooks

Adopted: March 27, 2013

Revised:

School buses will be used for the transportation of students participating in co-curricular or extracurricular activities. However, when buses are not available, private vehicles may be permitted to transport students to or from school activities that fall within the academic day or extend the school day provided all of the following conditions are met:

1. The activity has the approval of the Superintendent or designee. 
2. The owner of the vehicle being used in transporting students must file evidence with the Superintendent or designee of personal liability insurance coverage on the vehicle in the amounts of $100,000 - $300,000 or more.
3. The parents of students to be transported in this manner will be fully informed as to this means of transportation and will sign a statement to this effect.

Adopted: March 27, 2013

Revised:

No motor vehicle operator shall cause or allow any motor vehicle operated by him or her on school grounds to idle unnecessarily, except for any of the following reasons: traffic conditions; queuing at a school for the purpose of picking up or discharging students; turbo-charged diesel engine cool down or warm up; maintenance of appropriate temperature for school buses when accepting or discharging passengers not to exceed three minutes in any fifteen minute period or one minute in any fifteen minute period for other motor vehicles; for circumstances involving safety or emergencies and for servicing or repairing motor vehicles; and as these exceptions are more completely described in the below referenced regulations. The term “school grounds” shall mean in, on or within 100 feet of the real property of the school whether or not it is in session, and shall include any athletic field or facility and any playground used for school purposes or functions which is owned by the municipality or District, regardless of proximity to a school building, as well as any parking lot appurtenant to such school athletic field, facility or playground. Reasonable efforts shall be made by the District to identify by signage all known and actual air intake systems, which may be within 100 feet of an idling motor vehicle. A motor vehicle operator shall not idle a motor within 100 feet of such air intake system, unless the District has determined that alternative locations block traffic, impair student safety or are not cost effective.

The Monomoy Regional School District shall erect and maintain in a conspicuous location on school grounds “NO IDLING” signage as described below. All such signage shall contain appropriate sized font so as to be visible from a distance of 50 feet. 

NO IDLING
PENALTIES OF $100 FOR FIRST OFFENSE AND $500
FOR SECOND AND SUBSEQUENT OFFENSES
M.G.L. C. 90, § 16B AND 540 CMR 27.00

It shall be the responsibility of the school administration to ensure that each school bus driver employed by the District and not by a school bus contractor shall, upon employment and at least once per year thereafter, sign a document acknowledging the receipt of copies of M.G.L. c. 90, §
16B and 540 CMR 27.00. The prohibitions contained in M.G.L. c. 90, § 16B shall be enforced by state or local law enforcement agencies.

Legal references:

M.G.L. c. 71:37H, c. 90:16B and 540 CMR 27.00

Adopted: March 27, 2013

Revised:

File: EFC

Monomoy Regional School District
FREE AND REDUCED PRICE FOOD SERVICES

The school system will take part in the National School Lunch Program and other food programs that may
become available to assure that all children in the schools receive proper nourishment.

LINK for state guidelines

In accordance with guidelines for participation in these programs, and in accordance with the wishes of the Committee, no child who a teacher believes is improperly nourished will be denied a free lunch or other food simply because proper application has not been received from his parents or guardians.

As required by state and federal regulations, the Committee approves this policy statement pertaining to eligibility for free milk, free meals, and reduced price meals.

LEGAL REFS.: National School Lunch Act, as amended (42 USC 1751-1760)
Child Nutrition Act of 1966
P.L. 89-642, 80 Stat. 885, as amended
M.G.L. 15:1G; 15:1L; 69:1C; 71:72

Adopted: March 27, 2013
Revised: April 26, 2018

The purpose of this policy is to establish consistent meal account procedures throughout the district.

Free and Reduced Lunch Students

1. Free lunch status students will not be allowed to have a negative account balance. Free lunch status allows a student to receive a free meal every day. A la carte items are not part of the USDA program.
2. Reduced lunch status students will be allowed to have a negative account balance up to a maximum dollar equivalent of six reduced price meals. After that time, reduced lunch status students will be subject to the same remedies, below, as for students that purchase full-price meals. Reduced lunch status allows a student to receive reduced priced meals at $0.40.

All Other Students

1. Notices of low or deficit balances will be sent to parents/guardians at regular intervals during the school year. Please see “Remedy for Unpaid Charges,” below.
2. Once the student reaches the maximum meal charge, no a la carte items will be sold to the student and all transactions may become a cash basis transaction. All school cafeterias possess computerized point of sale/cash register systems that maintain a record of all monies deposited and spent for each student; this record will be made available to the parent upon request. The food services department shall inform parents that meals can be paid for in advance and the balances maintained in their child’s account to minimize the possibility that the child may be without meal money on any given day. If a student is without meal money on a consistent basis, the food services department will investigate the situation more closely, including contacting the parent/guardian to bring money to the school and/or encourage the parent to apply for free or reduced priced meals. 

Balances Owed

Collection of balances owed will follow school committee policy.

Remedy for Unpaid Charges

The food services director shall inform the business office of all remedies taken. A record of all actions shall be kept by the business office to ensure documentation of the process.

MySchoolBucks

Balances may be checked at any time by logging into the MySchoolBucks system at https://www.MySchoolBucks.com or emailing the director of food services. All accounts must be settled at the end of a school year. 

When account balances below are reached, the remedies will be followed. All balances are on a per-family basis.

1. When the account balance reaches zero, the food services director or his/her designee will send a reminder email to the parent or guardian letting them know that the account balance is zero and asking that more funds be deposited into the MySchoolBucks account(s). For families without a working email address, the food services director or his/her designee will make a phone call to the parent/guardian. The option of a free or reduced meal application will be offered at this time.
2. When the account balance reaches $15 in arrears, the food services director or his/her designee or the business office will call the parent/guardian informing them of the overdue balance and ask for more funds to be deposited into the MySchoolBucks account(s). A free or reduced meal application will be offered at this time. 
3. When the account balance for a family reaches $30 in arrears the child(ren)’s principal or his/her designee, will contact the parent/guardian and arrange a meeting to request payment; if more than one principal is involved, then the principal of the youngest child(ren) or the principal’s designee will arrange the meeting. The principal or designee will offer the free or reduced meal application at the meeting with the parent/guardian.
4. If the balance remains unpaid after the prior remedies have been used, a certified letter of demand will be sent home to the parent/guardian by the Superintendent or his/her designee. This will warn that the amount now owed may be sent to a collection agency and/or small claims court. Included in the recovery request shall be all costs (including collection expense, postage and fees) associated with the debt. A free or reduced meal application will be included with the letter.

Checks Returned for Non-Sufficient Funds (NSF)

When a check is returned to the treasurer’s office for NSF, a letter will be sent to nform the parent(s) from the food service director. Payment for the NSF check must be in the form of cash, cashier’s check or money order. Payment must be received within ten (10) days of the date of the letter. Any penalty fee will be made payable to the Monomoy Regional School District and sent to the food services department. The penalty fee and the amount of the check will be deducted from the child(ren)’s lunch account immediately upon notice from the bank, and the above mentioned rules will take effect. Second requests will follow M.G.L. Chapter 93, §40A. Overdue balances are subject to the same process as outlined under “MySchoolBucks” above.

Debt Forgiveness

Nothing in this policy should preclude representatives of the district from pursuing and/or implementing compassionate debt forgiveness avenues for legitimate unforeseen circumstances which have contributed to the debt. 

Food Services Program End-Of-School Year Closeout

At the first of May the food services program must begin to close the books for the school year.

As a result the point of sale system will be blocked from accepting deficit account balances.

Parents/Guardians will be sent a written request for payment in full. The deposit requests will be mailed home.
All charges not paid before the end of the school year will be carried forward into the next school year. 
Seniors must pay all charges before receiving their cap and gown. 
All seniors will receive a notice in May of remaining money in their lunch account. 

They will receive a letter to elect to move money into a sibling’s lunch account or to elect a refund. All refund requests will be sent to the food services office and processed for payment.

Blocks on Accounts 

A parent may call the food services director place a block on their child’s account to prohibit the purchase of a la carte items or set a dollar cap. The school business manager may instruct the food services director to place a block on a student’s account to prohibit the purchase of a la
carte items due to non-payment of district fees or other collection issues. 

Refunds

1. Withdrawn students – for any student who is withdrawn, a written request for a refund of any money remaining in their account must be submitted. An e-mail request is also acceptable.
2. Graduating Students – students who are graduating at the end of the year will be given a refund. Funds can also be transferred to a sibling’s account with a written request. 
3. Unclaimed funds – all funds must be requested within one year. Unclaimed funds will then become the property of the Monomoy Regional School District.

Legal Reference:

7 CFR 210, Office of Management and Budget Circular A-87

M.G.L. Chapter 71: Section 72. Sale of lunches

M.G.L. Chapter 71: Section 68. Duties of towns to maintain schools; transportation of children; school building committee representation

M.G.L. Chapter 71: Section 37K. Business demonstration projects; disposition of proceeds

M.G.L. Chapter 44: Section 69. Municipal or district services, fees or charges; insufficient funds checks; penalty

M.G.L. Chapter 60: Section 57A. Payment by check not duly paid; penalty

M.G.L. Chapter 93: Section 40A. Dishonored checks; demand for payment

The Committee realizes that Title XVII of the United States Code makes it illegal for anyone to duplicate copyrighted materials without permission. The Committee further realizes that penalties are provided for unauthorized copying of audiovisual or printed materials unless the copying falls within the bounds of the "fair use" doctrine. 

Any duplication of copyrighted materials by District employees must be done with the permission of the copyright holder or within the guidelines of "fair use" as set forth in the administrative regulations.

The School Committee believes that any educational program is influenced greatly by the environment in which it functions. The development of a quality educational program and school facilities that help to implement the program must go hand in hand.

Therefore, it is the Committee's goal to provide the facilities needed for the number of students in the school system, and to provide the kind of facilities that will best support and accommodate the educational program.

In planning facilities, the Committee recognizes that capital outlay funds are limited, and that priorities must be established to make the best use of the school building dollar. The Committee's first objective will be to develop a plan that eliminates overcrowding and minimizes the need for extended day programs and double sessions. Whenever possible, the cultural as well as educational needs of the community will be considered in planning facility expansions.

Architects retained by the Committee are expected to plan for simplicity of design; sound economics, including low long-range maintenance costs and efficiency in energy needs; low insurance rates; high educational use; and flexibility.

Legal references:

963 CMR 2.00

Adopted: March 27, 2013

Revised:

When a school building becomes inadequate by virtue of age, condition, size of site, lack of need, or other overriding limitations, and cannot reasonably and economically be brought up to the current educational standards, the building should be considered for a comprehensive closing study. The Superintendent will recommend to the School Committee, which facilities appear to justify further analysis. 

The School Committee may seek both professional advice and the advice of the community in making its recommendations as to the retirement of any school facility. This will permit the public, which originally acquired the property, to benefit from its recycling or retirement.

A closing study will include direct involvement by those neighborhoods considered in the study and will be concerned with all or some of the following factors: 

1. Age and current physical condition of the facilities, its operating systems, and program facilities
2. Adequacy of site, location, access, surrounding development, traffic patterns, and other environmental conditions 
3. Reassignment of children, including alternative plans according to Committee policy
4. Transportation factors, including numbers of children bused, time, distance, and safety
5. Alternative uses of the building
6. Cost/Savings
   1. Personnel
   2. Plant Operation
   3. Transportation
   4. Capital Investment
   5. Alternative Use
7. Continuity of instructional and community programs

Adopted: March 27, 2013

Revised:

Naming a school is an important matter that deserves thoughtful attention. Personal prejudice or favoritism, political pressure, or temporary popularity should not be an influence in choosing a school name. A name with educational significance or inspiration should be chosen. The Committee also feels that it is appropriate to name schools for physical locations; geographical areas; distinguished local, state, and national leaders whose names will lend dignity and stature to the school; or significant or pertinent events.

The Superintendent will prepare for the approval of the Committee a procedure to follow in recommending names for school buildings. Whenever possible, the wishes of the community, including parents and students, should be considered in naming new facilities.

It is expected that an orderly, announced procedure will lessen the community or factional pressures that so quickly build up when the selection is delayed or seems uncertain. A prompt decision will reduce disappointments and advance community solidarity. Much confusion in accounts, files, and records can be avoided if a new school can be identified by name before the planning starts.

Adopted: March 27, 2013

Revised:

The Monomoy Regional School District welcomes the opportunity to recognize and honor a life lost.

The District is obligated, however, to exercise caution in the method used to recognize the deceased member of our community and his or her family. As places designed primarily to support learning, school sites should not serve as the primary location for permanent memorials.

Research indicates two potential problems.

First, physical memorials have the potential to glamorize death in the minds of some students. Young people who suffer from depression or other psychological problems and are at risk for suicidal behavior could be motivated to take their own lives when they are exposed to a memorial immortalizing a death. 

Second, memorials at school will be a constant physical reminder of the victim and may continue to trigger trauma responses in students and staff long after the event took place.[1] Memorials can be an ongoing visual reminder of what happened, leading to students worrying if it will happen again or wondering if they could be next. From this perspective, memorials in the school or on school property pose a risk because it could be difficult for students to avoid the physical reminders of a death. Viewing memorials needs to be an opportunity of choice, as we all grieve differently, and for some, it is healthier to not be reminded. [2] 

Memorials/activities that families and friends may want to consider include:

• Perpetual scholarships established in the name of lost community member.
• Donation to a charity or program that is dedicated to helping students.
• Collection of money to be donated to the deceased’s family or charity of their choice.
• A sympathy card from the school (possibly signed by students and staff) and flowers at the funeral.

Any permanent memorials in existence before the adoption of this policy can only be removed by a vote of the School Committee.

Sources:

MASC August 2016

https://www.washk12.org/policywiki/index.php?page=october-november-2013-policy-2410-studentmemorial-policy

[1] http://www.rems.ed.gov/docs/ERCMNewsletter_Memorials.pdf

[2] Author, Steel W, “School Memorials: Should We? How Should We?” Trauma and Loss: Research and Intervention, The National Institute for Trauma and Loss in Children, Retrieved from https://www.starr.org/research/school-memorials-0

Adopted  April 13, 2017

Revised:

Monomoy Regional School District  will comply with the Civil Rights Requirements outlined in Food Nutrition Service (FNS) Instruction 113-1 and the 2016 Memorandum of Understanding between United States Department of Agriculture Food and Nutrition Service Civil Rights Division (CRD) and the Massachusetts Department of Elementary and Secondary Education, Office for Food and Nutrition Programs. If a participant, parent/guardian/caregiver, or potential participant reports a concern that involves a federally or state protected class we will inform, accept, document, and share the complaint or concern in accordance with the procedures outlined here.

1.  Procedures

   A. Inform the person to whom potential discrimination may have or perhaps they feel have potentially occurred and their right to file an official complaint. 
   B. Consider if parental/guardian/caregiver notification is appropriate.
   C. Offer to share the complaint process steps and let them know it can be submitted anonymously.
   D. Ask if they would like to submit an official complaint.
   E. If no, ask the person how you can help. Clarify what they want you to do with the information they are giving you. This may be a person who is reporting a concern because they want you/someone to help them and is NOT interested in submitting an official Civil Rights Complaint.
   F. When the person reports satisfaction that the issue has been resolved, no further steps need to be taken.  
   G. If yes, walk them through USDA's complaint process and clarify if they want to use USDA's process on their own or if they want you to "accept" their complaint or help them submit to USDA.
   H. If they would like to submit the complaint on their own, ask if you can do anything else to help resolve the issue in the meantime and no further steps need to be taken.
   I. If they would like you to “accept” the complaint: Accept, Document and Share the Complaint per instructions below.

   1. Accept: an official complaint in any form.

      a) Remember before beginning this step: Someone can be "reporting a concern” they would like addressed but NOT submitting an official Civil Rights complaint. Be sure to clarify what their intention is. 
      b) If they choose NOT to submit an official Civil Rights complaint continue to reach a resolution that is mutually agreed upon. 
      c) How MRSD accept complaints should be determined at the local level and described here.
           (1) The complaint procedures cannot prevent a complaint from being accepted. 
           (2) Procedures cannot require that following the complaint process be a pre-requisite for accepting a complaint 
           (3) The school can’t require that a complaint only be submitted through one form, or person or at a specific date/time.  
           (4) Document: The complaint in a complaint log specific to Child Nutrition Programs.
                (a) How was the complaint given? In writing or verbally?
                (b) Staff member who received the complaint must transcribe it.
                (c) Essentially, whoever receives a complaint needs to document the event by filling out the fields on the complaint log. 
                (d) If a complaint is given verbally a detailed record of the complaint must be taken.
                (e) At a minimum, the log must contain the complainant(s) name, contact information, the location (including country), nature and date of the alleged discrimination. Name of individual(s) and organization(s) alleged to have engaged in discrimination, basis of alleged discrimination, date of referral to FNS CRD, the findings of any investigation by FNS, and a descriptive disposition of the final complaint including any corrective action planned or taken.

 

                 (5) Share: The complaint within 5 days with FNS CRD.
                    (a) Send a copy of the complaint you accepted by any of the following methods:

mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
fax: (202) 690-7442; or email:  program.intake@usda.gov

If you would like support in responding to reported concerns or Civil Rights complaints you can contact FNP at Nutriton@doe.mass.edu 781-338-6480, for technical assistance.

Legal Ref: Civil Rights - Child Nutrition Programs (CNPs)

Adopted: 10/26/23

Revised

The Monomoy Regional School District believes that it is educationally valuable to provide students with an opportunity to relate to staff members of diverse backgrounds. Accordingly, the following plan is hereby adopted:

1. The District will provide equal employment opportunities through a positive and effective affirmative action program. These opportunities will be granted to a candidate by the school department regardless of the candidate’s race to include traits historically associated with race, including, but not limited to, hair texture, hair type, hair length and protective hairstyles, national origin, color, religion, gender, sexual orientation, gender identity, age, marital or parental status, and disabilities, provided the disability does not preclude performance of bona fide requirements of the position with or without reasonable accommodations. Decisions for employment will be based on the qualifications of an applicant to perform a specific assignment.

2. The School Committee desires the school affirmative action plan to be active, and for it to comply in good faith with all relevant laws and regulations.

3. The Superintendent will appoint an employee to serve as affirmative action officer in charge of compliance for the program and in charge of compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973.

4. The affirmative action officer, working cooperatively with and under the direction of the superintendent of schools, is responsible for executing the affirmative action program. 

The Affirmative Action Program

1. Staffing: The District will strive to achieve a diverse staff representing and reflecting the diversity of the community. In order to accomplish this, the affirmative action officer will work with personnel responsible for making or recommending staff appointments in order to achieve that goal. Steps that will be taken may include but are not limited to:

   i. Advertise in publications likely to be read by minorities.
   ii. Advertise in placement offices of educational institutions attended by minorities.
   iii. The employment application form will include a means by which a minority candidate may identify himself or herself as such.
   iv. Qualified and identified minority candidates for employment, promotion, or transfer will be interviewed.

SOURCE: MASC - Updated 2022

LEGAL REF.:        M.G.L. 151B:4;

603 CMR 26:00

Acts of 2022, Chapter 117 - https://malegislature.gov/Laws/SessionLaws/Acts/2022/Chapter117

CROSS REF.:         AC, Nondiscrimination

Adopted: March 27, 2013
Revised: 5/25/23

The Committee desires to maintain open channels of communication between itself and the staff. The basic line of communication will, however, be through the Superintendent.

Staff Communications to the Committee

Communications or reports to the Committee or any Committee or any member of the Committee from principals, supervisors, teachers, or other staff members shall be submitted through the Superintendent. This necessary procedure shall not be construed as denying the right of any employee to appeal to the Committee from administrative decisions on important matters, provided that the Superintendent shall have been notified of the forthcoming appeal and that it is processed in accordance with the Committee's policy on complaints and grievances. Staff members are also reminded that Committee meetings are public meetings. As such, they provide an excellent opportunity to observe at first hand the  Committee's deliberations on problems of staff concern.

Committee Communications to Staff

All official communications, policies, and directives of staff interest and concern will be communicated to staff members through the Superintendent, and the Superintendent will strive to keep staff fully informed of the Committee's problems, concerns and actions.

Visits to Schools

Individual Committee members interested in visiting schools or classrooms in their capacity as a School Committee member will inform the Superintendent of such visits and make arrangements for visitations through the principals of the various schools. Such visits shall be regarded as
informal expressions of interest in school affairs and not as "inspections" or visits for supervisory or administrative purposes. Official visits by Committee members will be carried on only under Committee authorization and with the full knowledge of staff, including the Superintendent,
principals and other supervisors. 

Adopted: March 27, 2013

Revised:

File: GBEA

Monomoy Regional School Dsitrict

STAFF ETHICS / CONFLICT OF INTEREST

The School Committee expects members of its professional staff to be familiar with the code of ethics that
applies to their profession and to adhere to it in their relationships with students, parents, coworkers, and
officials of the school system.

No employee of the Committee will engage in or have a financial interest in, directly or indirectly, any activity
that conflicts or raises a reasonable question of conflict with his duties and responsibilities in the school system.
Nor will any staff member engage in any type of private business during school time or on school property.
Employees will not engage in work of any type where information concerning customer, client, or employer
originates from any information available to them through school sources.
Moreover, as there should be no conflict of interest in the supervision and evaluation of employees, at no time
may any administrator responsible for the supervision and/or evaluation of an employee be directly related to
him/her.

In order to avoid the appearance of any possible conflict, it is the policy of the School Committee that when an
immediate family member, as defined in the Conflict of Interest statute, of a School Committee member or
district administrator is to be hired into or promoted within the District, the Superintendent shall file public
notice with the School Committee and the Town or District Clerk at least two weeks prior to executing the
hiring in accordance with the law.

All employees of the District must provide evidence to the Superintendent of completion of the online training
course required by the State Ethics Commission.Every 2 years, all current employees, including School
Committee members, must complete the State Ethics Commission's online training. New employees must
complete this training within 30 days of beginning employment and every 2 years thereafter. Upon completing
the program, employees should print out the completion certificate and keep a copy for themselves. Employees
will be required to provide a copy of the completion certificate to the municipal or district Clerk through the
Superintendent's office.

LEGAL REFS.: M.G.L. 71:52; 268A:1 et seq.

Adopted: March 27, 2013

Revised: November 21, 2019

File: GBEB

Monomoy Regional School District

STAFF CONDUCT POLICY

All staff members in the Monomoy Regional School District have a responsibility to familiarize themselves with and abide by the laws of the State as these affect their work, the policies of the School Committee, and the regulations designed to implement them.

In the area of personal conduct, the Committee expects that teachers and others will conduct themselves in a manner that not only reflects credit to the school system but also sets forth a model worthy of emulation by students.

All staff members will be expected to carry out their assigned responsibilities with conscientious, concern.

Essential to the success of ongoing school operations and the instructional program are the following specific responsibilities, which will be required of all personnel:

1. Respectful interactions with students, colleagues and other constituents
2. Faithfulness and promptness in attendance at work.
3. Support and enforcement of policies of the Committee and their implementing procedures and school rules in regard to students.
4. Diligence in submitting required reports promptly at the times specified.
5. Care and protection of school property.
6. Concern for and attention to their own and the District’s legal responsibility for the safety and welfare of students, including the need to ensure that students are under supervision at all times.
7. Adherence to ethics as set forth by each employee’s discipline.

Legal Reference: M.G.L. 71:37H; 264:11; 264:14

Adopted: March 27, 2013

Revised: November 21, 2019

Gifts

1. The acceptance of gifts worth $50 or more by school personnel in a calendar year when the gift is given because of the position they hold, or because of some action the recipient could take or has taken in his or her public role, violates the conflict of interest law.  Acceptance of gifts worth less than $50, while not prohibited by the conflict of interest law, may require a written public disclosure to be made.

2. In keeping with this policy, no employee of the school district will accept a gift worth $50 or more that is given because of the employee’s public position, or anything that the employee could do or has done in his or her public position.  Gifts worth less than $50 may be accepted, but a written disclosure to the employee’s appointing authority must be made if the gift and the circumstances in which it was given could cause a reasonable person to think that the employee could be improperly influenced.  The value of personal gifts accepted is aggregated over a calendar year (4 gifts of $20 value is the same as 1 gift of $80 if given in the same calendar year).

3. In general, homemade gifts without retail value are permissible because a reasonable person would not expect an employee would unduly show favor to the giver, so no disclosure is required. Such gifts could include homemade food items (cookies, candy, etc), handpicked flowers, and handmade gifts worth less than $10 (ten) dollars. 

Class Gifts

1.  There is a specific exception to the prohibition against accepting gifts worth $50 or more, when the teacher knows only that the gift is from the class, not from specific donors.  A single class gift per calendar year valued up to $150 or several class gifts in a single year with a total value up to $150 from parents/guardians and students in a class may be accepted provided the gift is identified only as being from the class and the names of the givers and the amounts given are not identified to the recipient. The recipient may not accept an individual gift from someone who contributed to the class gift. It is the responsibility of the employee to confirm that the individual offering such gift did not contribute to the class gift.

Gifts for School Use

1. Gifts given to a teacher solely for classroom use or to purchase classroom supplies are not considered gifts to an individual employee and are not subject to the $50 limit. However, an employee who accepts such gifts must keep receipts documenting that money or gift cards were used for classroom supplies. 

Solicitations

1. In spirit, the School Committee supports the many worthwhile charitable drives that take place in the community and is gratified when school employees give them their support. However, the solicitation of funds from staff members through the use of school personnel and school time  is prohibited by the conflict of interest law. Therefore, no solicitations of funds for charitable purposes should be made among staff members.

Legal references:
M.G.L. 268A: 3
930 CMR 5.00

Cross references:
KHA, Public Solicitations in the Schools
JP, Student Donations and Gifts
GBEBD, Online Fundraising and Solicitations – Crowdfunding

KCD, Public Gifts to Schools

Adopted: March 27, 2013
Revised: 10/12/23

1. School District employees shall comply with all of the following provisions relating to online solicitations and the use of crowdfunding services for school-related purposes as well as all applicable laws, regulations and district policies. No online fundraising may occur except as provided below.
2. The Superintendent shall have final authority to approve any online fundraising activities by school district employees and shall determine and communicate to Principals the circumstances under which online fundraising proposals shall require Superintendent or School Committee approval in accordance with law and school district policy (KCD). The Principal of each school shall approve all online fundraising activities within their buildings prior to any employee posting any such fundraising solicitation.
3. Any solicitation shall be for educational purposes only (field trips, supplies, supplemental materials, books, etc.). The solicitation of personal items (coats, nutritional snacks, etc.) shall only be to benefit students directly. To the extent an employee solicits any technology or software, the employee shall secure the prior written approval of the Director of Technology or designee prior to any such solicitation. Any employee seeking to display or post a photograph of a student in conjunction with a fundraising solicitation must first secure the written consent of the student's parent or guardian.
4. Employees shall not use a crowdfunding source, or set up their appeal in such a way, that they are asking for donations directly from people over whom the employee making the request has authority, or with whom the public employee is having official dealings (such as parents/guardians of student's in a teacher's classroom - the solicitation can say "Classroom X needs tissues and crayons," but it shouldn't be directed to parents/guardians who have shared email addresses with the teacher for purposes of communicating about their student).
5. Employees using crowdfunding services shall periodically disclose in writing to the Superintendent the names of all individuals whom the employee has directly solicited in any manner including but not limited to oral, written, or electronic solicitation.  The Superintendent shall maintain these disclosures as public records available for public review.
6. Employees may only use crowdfunding services that send the items or proceeds solicited by the employee directly to the employee's school or to the school district.  Employees must verify under the crowdfunding service's terms and conditions that they meet all requirements for such solicitation.  Items or proceeds directly sent to employees are considered gifts to the employee and may result in violation of state ethics laws.
7. If an employee's proposal is approved by the crowdfunding service, the employee agrees to use the donated materials solely as stated in the employee's proposal.
8. If a solicitation is not fully funded within the time period required by the crowdfunding service, or the solicitation cannot be concluded for any reason, every attempt will be made to return donations to the donors. Donations unable to be returned shall only be used as account credits for future solicitations.
9. Unless otherwise approved by the Superintendent in writing, all goods and/or proceeds solicited and received through any online solicitation shall become the property of the School Committee, and not of the individual employee who solicited the item(s) or funds. The employee is prohibited from taking any such item(s) or funds to another school or location, without the Superintendent's written approval.

Legal references:

MGL 44:53A; 71:37A; 268A:3; 268A:23;

Ethics Commission Advisory Opinion EC-COI-12-1;

Cross references:

GBEA, Staff Ethics/Conflict of Interest;

GBEBC, Gifts To and Solicitations by Staff;

KCD, Public Gifts to Schools

Source:

MASC February 2018

NOTE: Crowdfunding services are defined as any online service used for the solicitation of goods, services, or money from a large number of people via the internet or other electronic network. Examples include GoFundme, Kickstarter, Indiegogo, YouCaring, and DonorsChoose.

Adopted: May 28, 2021

Revised:

The District will provide a drug-free workplace and certifies that it will:

1. Notify all employees in writing that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, is prohibited in the District's workplace, and specify the actions that will be taken against employees for violation of such prohibitions.

2. Establish a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace; the District's policy of maintaining a drug-free work-place; and available drug counseling, rehabilitation, and employee assistance programs; and the penalty that may be imposed on employees for drug abuse violations occurring in the workplace.

3. Make it a requirement that each employee whose employment is funded by a federal grant be given a copy of the statement as required.

4. Notify the employee in the required statement that as a condition of employment under the grant, the employee will abide by the terms of the statement, and will notify the District of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction.

5. Notify the federal agency within ten days after receiving notice from an employee or otherwise receiving notice of such conviction.

6. Take one of the following actions within 30 days of receiving notice with respect to any employee who is so convicted; take appropriate personnel action against such an employee, up to and including termination; or require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health law enforcement, or other appropriate agency.

7. Make a good faith effort to continue to maintain a drug-free workplace through implementation of all the provisions of this policy.

Legal references:
The Drug-Free Workplace Act of 1988
41 USC 81

Cross references:
JICH, Drug and Alcohol Use by Students

IHAMB, Teaching about Drugs, Alcohol, and Tobacco 

Adopted: March 27, 2013
Revised:5/25/23

File: GBED

TOBACCO USE ON SCHOOL PREMISES BY STAFF MEMBERS

The use of any tobacco products within the school buildings, the school facilities, or on the school grounds, on
school-sponsored trips, or on school buses by school personnel is prohibited.
Use of any tobacco products, including, but not limited to: cigarettes, cigars, little cigars, chewing tobacco, pipe
tobacco and snuff and electronic cigarettes, electronic cigars, electronic pipes or other similar products that rely
on vaporization or aerosolization, within the school buildings, school facilities, on school grounds or school
buses, or at school sponsored events by any individual, including school personnel, is prohibited at all times.

LEGAL REF.: Ch 71:37H

Adopted: March 27, 2013
Revised: 11/21/2019

To promote a safe environment for students, all adults in school buildings will wear identification badges.

All staff are required to wear photo identification badges on school grounds when school is in session. 

Temporary badges will be provided to substitute staff and visitors. Staff will direct adults not wearing badges to report to the office.

Adopted: March 27, 2013

Revised:

1. Through its overall safety program and various policies pertaining to school personnel, the Committee shall seek to assure the  safety of employees during their working hours and assist them in the maintenance of good health.

2. The Superintendent may require an employee to submit to a physical examination by the school physician whenever that employee's health appears to be a hazard to children or others in the school system, or when a doctor's certificate is needed to verify need for sick leave.

3. School employees, their families and members of their household are eligible to use the confidential services provided by the municipality's employee assistance program,

Contract references:
Collective Bargaining Agreements

Legal references:
M.G.L. 71:54; 71:55B; 71:55C
Cross references:

EB, Safety Program
GCBD, Professional Staff Fringe Benefits
GDBD, Support Staff Fringe Benefits

Adopted: March 27, 2013
Revised: 5/25/2023

File: GBGF

Monomoy Regional School District

Family Medical Leave Act

The School System shall comply with the mandatory provisions of the Family and Medical Leave Act of 1993.  The Superintendent shall issue, and from time to time amend, procedures setting forth the rights and procedures granted by the Act, and shall ensure compliance with those procedures either personally or by delegation, or by some combination of personal oversight and delegation.

United States DEPARTMENT OF LABOR-FMLA

LEGAL REFS.:   P.L. 103-3, "Family and Medical Leave Act of 1993"Adopted

Adopted: March 27, 2013

Revised: June 27, 2018

File: GBI

Monomoy Regional School District

STAFF PARTICIPATION IN POLITICAL ACTIVITIES POLICY

The School Committee recognizes that employees of the school system have the same fundamental civic responsibilities and privileges as other citizens.  Among these are campaigning for an elective public office and holding an elective or appointive office.

In connection with campaigning, an employee will not: use school system facilities, equipment or supplies; discuss his/her campaign with school personnel or students during the working day; use any time during the working day for campaigning purposes.  Under no circumstances, will students be pressured into campaigning for any staff member.

LEGAL REF.:  M.G.L. 55; 71:44

Adopted: March 27, 2013

Revised: November 21, 2019

Information about staff members is required for the daily administration of the school system, for implementing salary and other personnel policies, for budget and financial planning, for responding to appropriate inquiries about employees, and for meeting the School Committee's education reporting requirements. To meet these needs, the Superintendent will implement a comprehensive and efficient system of personnel records maintenance and control under the following guidelines:

1. A personnel folder for each present and former employee will be accurately maintained in the central administrative office. In addition to the application for employment and references, the folders will contain records and information relative to compensation, payroll deductions, evaluations, and any other pertinent information.
2. The Superintendent will be the official custodian for personnel files and will have overall responsibility for maintaining and preserving the confidentiality of the files within the provisions of the law.
3. Personnel records are considered confidential under the law and will not be open to public inspection. Access to personnel files will be limited to persons authorized by the Superintendent to use the files for the reasons cited above.
4. Each employee will have the right, upon written request, to review the contents of his own personnel file.
5. Employees may make written objections to any information contained in the file. Any written objection must be signed by the staff member and will become part of the employee's personnel file. Further, no negative comment will be placed in a staff member's file unless it is signed by the person making the comment and the staff member is informed of the comment and afforded the opportunity to include his written response
   in the file.
6. Lists of school system employees' names and home addresses will be released only to governmental agencies as required for official reports or by the laws.

Legal references:

Family Educational Rights and Privacy Act, Sec. 438, P.L. 90-247

Title IV, as amended

88 Stat. 571-574 (20 U.S.C. 1232g) and regulations

M.G.L. 4:7; 71:42C

Teachers' Agreement

Contract references:

All Agreements

Cross references:

KDB, Public’s Right to Know

Adopted March 27, 2013

Revides:

The School Committee will encourage the administration to develop effective means of resolving differences that may arise among employees and between employees and administrators; reduce potential areas of grievances; and establish and maintain recognized channels of communication between the staff, administration, and School Committee.

It is the Committee's desire that grievance procedures provide for prompt and equitable adjustment of differences at the lowest possible administrative level, and that each employee be assured opportunity for an orderly presentation and review of complaints and concerns.

Channels established will provide for the following:

1. That teachers and other school employees may appeal a ruling of a principal or other administrator to the Superintendent.

2. That all school employees may appeal a ruling of the Superintendent to the Committee, except in those areas where the law or the collective bargaining agreement has specifically assigned authority to the principal and/or the Superintendent and Committee action would be in conflict with that law.

3. That all hearings of complaints before the Superintendent or Committee be conducted in the presence of the administrator who made the ruling that is the subject of the grievance.

The process established for the resolution of grievances in contracts negotiated with recognized employee bargaining units will apply only to "grievances" as defined in the particular contract.

The School Committee believes that complaints are best handled and resolved as close to their origin as possible, and that the professional staff should be given every opportunity to consider the issues and attempt to resolve the problem prior to involvement by the Committee. Therefore, the proper channeling of complaints will be as follows:

• teacher
• school building administrator
• Superintendent
• School Committee

If a complaint, which was presented to the Committee and referred back through the proper channels, is adjudicated before it comes back to the School Committee, a report of the disposition of the matter will be made to the Committee and then placed in the official files.

Matters referred to the Superintendent and/or School Committee must be in writing and should be specific in terms of the action desired.

The Committee expects the professional staff to receive complaints courteously and to make a proper reply to the complainant.

Legal references:

M.G.L. 150E:5 and 8

603 CMR 26:09 and 26.10

Contract references:

All Contract Agreements

Adopted: March 27, 2013

Revised:

1. All professional staff positions in the school system will be created initially by the School Committee. It is the Committee's intent to activate a sufficient number of positions to accomplish the school system's goals and objectives and to provide for the equitable staffing of each school building. Although such positions may remain temporarily unfilled, only the Committee may eliminate a position it has created.
    

2. Each time a new position is established by the Committee, or an existing position is modified, the Superintendent will present for the Committee's approval a job description for the position, which specifies the job holder's qualifications and the job's performance responsibilities. The Superintendent will maintain a comprehensive set of job descriptions for all positions.

Adopted: March 27, 2013
Revised:5/25/23

Teachers

The School Committee will adopt a salary schedule for regular teaching personnel as part of the contract negotiated with the teachers' bargaining unit. The schedule will be designed to recognize and reward training and experience and encourage additional study for professional advancement.

Principals

Salaries will be reviewed annually prior to July 1. The School Committee, with the advice of the Superintendent, will establish levels of compensation for each position based on the circumstances, dynamics, and requirements of each position. Consideration may be given to individuals for exceptional performance as a basis for establishing merit increases for principals. It is the responsibility of the Superintendent to present evidence to the School Committee to support recommendations for merit increases.

Administrators

Salaries will be reviewed annually prior to July 1. The Superintendent may, upon the request of the Committee, survey other school systems to determine salaries being paid for comparable positions in each system. The survey will include the effective date of the specified salary.

Legal references:

M.G.L. 71:40; 71:43

Contract references:

Teachers' Agreement

Adoted: March 27, 2013

Revised:

 

It is the responsibility of the Superintendent, with the assistance of the administrative staff, to determine the personnel needs of the District and it is the responsibility of the principal, in consultation with the Superintendent, to determine the personnel needs of the individual schools. In addition, school councils may review personnel requirements as a means of evaluating the needs of a school. Any recommendations for the creation or elimination of a position must be approved by the School Committee.

The search for good teachers and other professional employees will extend to a wide variety of educational institutions and geographical areas. It will take into consideration the characteristics of the town and the need for a heterogeneous staff from various cultural backgrounds.

Recruitment procedures will not overlook the talents and potential of individuals already employed by the school system. Any current employee may apply for any position for which he or she has certification and meets other stated requirements.

Openings in the schools will be posted in sufficient time, before the position is filled, to permit current employees to submit applications.

Legal references:

Collective Bargaining Agreements

Adopted: March 27, 2013

Revised:

1. Through its employment policies, the District will strive to attract, secure, and retain the highest qualified personnel for all professional positions. The selection process will seek to identify candidates who will devote themselves to the education and welfare of the children attending the schools.

2. It is the responsibility of the Superintendent, and of persons to whom he or she delegates this responsibility, to determine the personnel needs of the District and to locate suitable candidates. No position may be created without the approval of the School Committee. The District's goal is to employ and retain personnel who are motivated, will strive always to do their best, and are committed to providing the best educational environment for the children. 

3. It will be the duty of the Superintendent to see that persons considered for employment in the schools meet all certification requirements and the requirements of the Committee for the type of position for which the nomination is made.

4. The following guidelines will be used in the selection of personnel: 

   1. There will be no discrimination in the hiring process due to age, sex, creed, race to include traits historically associated with race, including, but not limited to, hair texture, hair type, hair length and protective hairstyles, color, national origin, disability, gender identity, sexual orientation or place of residence. 

   2. The quality of instruction is enhanced by a staff with a wide variation in background, educational preparation, and previous experience. 

   3. The administrator responsible for the hiring of a staff member (in the case of District- wide positions, for the position of principals, it is the Superintendent; for building-based personnel, it is the principal) is directed to establish a representative screening committee.

5. The administrator has the final say in determining who will be hired but it is expected that the screening committee's input will be a factor in the decision.

Legal references:
M.G.L. 69:6; 71:38; 71:38G; 71:39; 71:45; 71:55B
Massachusetts Board of Education Requirements for Certification of Teachers, Principals, Supervisors, Directors, Superintendents and Assistant Superintendents in the Public Schools of the Commonwealth of Massachusetts, revised 1994
603 CMR 7:00 and 44:00
Acts of 2022, Chapter 117 - https://malegislature.gov/Laws/SessionLaws/Acts/2022/Chapter117

https://malegislature.gov/Laws/SessionLaws/Acts/2022/Chapter117

Adopted: March 27, 2013
Revised: 5/25/23

All substitute personnel must be formally approved by the Superintendent. Once approved, the lists of substitutes will be maintained by the building principals; the permanent personnel files will be retained in the office of the Superintendent.

The District will employ as substitute teachers, to the extent possible, persons who meet the requirements for teacher appointments and will assign teachers substitute-teaching positions on the basis of their areas of competence. When the supply of potential substitutes in a particular subject area is too limited to meet school department needs, there will be active recruitment for substitutes in those areas. 

All substitute teachers will be expected to provide educational services, rather than to assume merely a student-supervisory role. They will be provided with as much support as possible by building administrators and teachers.

To be favorably considered for a substitute position, each interested person will complete an application form, produce proper certification credentials (if required), and have an interview with the appropriate administrator.

Rates of pay for substitutes will be established in each of the following categories:

Teachers
Title I Assistants
Nurses
Secretaries and Assistants

The Superintendent is charged with the responsibility of recommending rates of pay for each of these categories. These rates will be presented to the school committee for its approval on an annual basis, or as otherwise appropriate.

All staff members will be encouraged in and provided with suitable opportunities for the development of increased competencies beyond those they may attain through the performance of their assigned duties and assistance from supervisors.

Opportunities for professional growth may be provided through such means as the following: 

1. Planned in-service programs and workshops offered within the school system from time to time; these may include participation by outside consultants.
2. Membership on curriculum development committees drawing personnel from within and without the school system.
3. Released time for visits to other classrooms and schools and for attendance at conferences, workshops, and other professional meetings.
4. Leaves of absence for graduate study, research, and travel. 
5. Partial payment of tuition for approved courses.

The Superintendent will have authority to approve or deny released time for conferences and visitations and reimbursements for expenses, provided such activities are within budget allocations for the purpose.

Adopted: March 27, 2013

Revised:

Teachers and certain other professional employees who have served in the District for three full consecutive years shall be entitled to professional teacher status. The Superintendent, upon recommendation of the principal, may award such status to a teacher who has served in the principal's
school for not less than one year or a teacher who has obtained such status in any other public school district in the Commonwealth. The Superintendent will base his/her decisions on the results of evaluation procedures conducted according to Committee policy.

At the end of each of the first three years of a teacher's employment, it will be the responsibility of the Superintendent to notify each employee promptly in writing of the decision on reappointment.

Notification to a teacher not being reappointed must be made by June 15 or at an earlier date if required by a collective bargaining agreement.

A teacher who attains professional teacher status will have continuous employment in the service of the school system. A teacher with professional teacher status whose position is eliminated by the School Committee may be continued in the employ of the school system in another position for which he/she is legally qualified in accordance with the provision set forth in the collective bargaining agreement.

Nothing in these provisions will be considered as restricting the Superintendent from changing teaching assignments or altering or abolishing supervisory assignments except that, by law, no teacher may be assigned to a position for which he/she is not legally qualified.

Established by law and Committee policy

Legal references:

M.G.L. 71:38; 71:38G; 71:38H; 71:41; 71:42; 71:43

The Committee and the Monomoy Education Association (the “Association”) recognize the primary importance of a teacher's performance in the classroom. The Committee and the Association agree to use the set of performance standards listed in the agreed upon teacher appraisal document to define good pedagogical performance, and they further agree to use said performance standards as the primary basis of all teacher evaluations.

A humane and effective system of personnel appraisal must have as its base certain assumptions about an individual's potential as a satisfied, productive worker. The Educator Appraisal System is built on the following assumptions:

1. When there is an environment that is conducive to respect for the worth and dignity of the individual, a person will be better able to respect the worth and dignity of others.
2. Organizations achieve their objectives only in part from external direction. Individuals are motivated by participation in setting both personal and organizational goals and objectives. Individuals committed by involvement to the achievement of personal and organizational goals and objectives will also experience greater satisfaction.
3. When there is mutual participation in the total work situation and in the appraisal process, opportunities to exercise a relatively high degree of imagination, ingenuity, and creativity are made possible for all involved in the process.
4. The individual performs more effectively and with greater satisfaction when there is opportunity for recognition of work well done.
5. An appraisal process which contains the elements of self-appraisal as well as appraisal by others according to agreed-upon performance criteria and objectives contributes to the improved performance of the individual.

Adopted: March 27, 2013

Revised:

The Superintendent will strive to assist personnel to perform their duties effectively. However, the Superintendent may dismiss any employee in accordance with state law. Further, the Committee recognizes the constitutional rights of the District's employees and assures them the protection of due process of law. To guarantee such rights, a system of constitutionally and legally sound procedures will be followed in each case of suspension or dismissal of an employee.

When the Superintendent or a principal determines that sufficient cause exists that a professional employee be suspended or dismissed from service in the school system, he or she will:

1. Be certain that each such case is supported by defensible records.
2. Determine if the individual is to be suspended immediately with the understanding that the suspension will be subject to restoration of salary and position if an appeal is decided in favor of the individual.
3. Follow the procedures for dismissal or suspension that are contained in applicable laws as well as those included in the current agreement with the teachers' bargaining unit.
4. Provide the individual involved with a written statement that will: 
   1. Indicate whether the action the Superintendent is taking is dismissal or suspension.
   2. State the reason for the suspension or dismissal.
   3. Guarantee that all procedures will be in accordance with due process of law.
   4. Inform employees who have a right to request a hearing under appropriate laws that they may be represented at such a hearing by counsel of their choice.

Legal references:

M.G.L. 71:42; 71:42D

Adopted: March27, 2013

Revised:

Definition: "Tutoring" means giving private instruction or help to an individual or group for which the teacher receives remuneration other than through the School Committee. 

Tutoring is not to be recommended for a student unless the appropriate teacher of the student involved is consulted and agrees that it will be of real help. If tutoring seems advisable, the Principal may give the parents/guardians a list of persons who are willing to tutor. This list may include teachers, but not the student's teacher of the subject in which he/she or she is to be tutored.

Tutoring for pay is not to be done in the school building without prior approval of the Superintendent of Schools.

Adopted: March 27, 2013

Revised:

Education is a cooperative enterprise in which all employees of the school system must participate intelligently and effectively for the benefit of the children. This school system will employ support staff members in positions that function to support the education program.

All support staff positions will be established initially by the Committee. In each case, the Superintendent will submit for the Committee's consideration and action a job description or job specifications for the position.

Although positions may remain tempoararily unfilled or the number of persons holding the same type of position reduced in event of reduction in force requirements, only the Committee may eliminate a position it has created.

The School Committee will establish, and budget for, support staff positions in the school system on the basis of need. 

The recruitment and selection of candidates for such positions will be the responsibility of the principal for building based positions, and the Superintendent for District-wide positions, who will confer with principals and other supervisory personnel, as appropriate, in making a selection.

All support staff vacancies will be made known to all support staff personnel. 

All candidates will be considered on the basis of their merits, qualifications, and the needs of the school system. In each instance, the Superintendent and others playing a role in the selection process will seek to employ the best qualified person for the job.

Vacancies in positions will be filled by the Superintendent and/or the principal in accordance with the law and with the applicable regulations.

Legal references:

M.G.L. 71:55B; 71:59B

1. The School Committee recognizes that education is a public trust; it therefore is dedicated to providing the best possible educational opportunities for the young people of this community. In negotiations, this objective may be best attained if there is a climate of mutual trust and understanding between the negotiating parties.

2. The School Committee believes that the best interests of public education will be served by establishing procedures that provide an orderly method for the School Committee and representatives of the staff to discuss matters of common concern. 

3. It is further recognized that nothing in negotiations will compromise the School Committee's legal responsibilities nor will any employee's statutory rights and privileges be impaired.

Adopted: March 27, 2013
Revised:  12/14/23

1. All negotiations between the School Committee and recognized employee groups are conducted subject to Chapter 150E of the Massachusetts General Laws. The legal status of negotiations is defined in part by Section 1 and 2 of that chapter, as follows:

   a. “In the case of school employees, the municipal employer shall be represented by the school committee or its designated representative or representatives.” 
   b. “Employees shall have the right of self-organization and the right to form, join, or assist any employee organization for the purpose of bargaining collectively through representatives of their own choosing on questions of wages, hours, and other terms and conditions of employment, and to engage in lawful, concerted activities for the purpose of collective bargaining or other mutual aid or protection, free from interference, restraint, or coercion. An employee shall have the right to refrain from any or all of such activities, except to the extent of making such payment of service fees to an exclusive representative as provided in section twelve.”
    

2. Basic to all employer/employee negotiations is the concept of "bargaining in good faith." It is the legal responsibility of both the School Committee and employee organizations to bargain in good faith as they conduct negotiations. However, such obligation does not compel either party to agree to a proposal or make a concession.

Legal references:
M.G.L. 150E:1 et seq.

Adopted: March 27, 2013
Revised:5/25/23

1. The School Committee is responsible for negotiations with recognized employee bargaining units.
   However, because of the expertise and time required for negotiations, the Committee may hire a negotiator to bargain in good faith with recognized bargaining units to help assure that mutually satisfactory agreements on wages, hours, and other terms and conditions of employment will be developed. 

2. The School Committee will appoint a sub-committee and/or a negotiator and the fee or salary for negotiator services will be established in accordance with the law at the time of appointment. 

3. The duties of the negotiator will be as follows: 

   a. To negotiate in good faith with recognized bargaining units to arrive at a mutually satisfactory agreement on wages, hours, and working conditions of employees,  and all other mandated subjects of bargaining, represented by the units.
        i. They will make recommendations to the Committee as to acceptable agreements.
        ii. They will follow guidelines set forth by the Committee as to acceptable agreements and will regularly report on the progress of negotiations in a properly posted executive session.
        iii. They will direct the accumulation of necessary data needed for negotiations, such as comparative information.
        iv. The negotiator may recommend members of the administration to serve on the negotiation team. They will not be members of any unit that negotiates with the Committee, and their participation in negotiations must be recommended by the Superintendent and approved by the Committee.

4. The negotiator will interpret the signed negotiated contracts to administrators and may be called upon to offer advice on various aspects of contract administration during the terms of the contracts with employee organizations.

Legal references:
M.G.L. 71:37E

Adopted: March 27, 2013
Revised: 11/9/23

The School Committee recognizes the Monomoy Regional Education Association (“MREA”) as the sole bargaining agent for the teachers. 

The Committee shall meet with representatives of the MREA, in accordance with Chapter 763, Acts of 1965 (MGL Chapter 150E) of the General Laws and the contract between the MREA and the School Committee.

Adopted: March 27, 2013

Revised:

The primary function of a school program is the instruction of students. All staff activities and efforts shall be directed toward providing a high quality, effective, and ever-improving instructional program. 

There are primarily three functions involved in carrying out the instructional program:

Operating Function
Coordinating and Developing Function
Evaluating and Assessment Function

The operating function involves classroom instruction and building program management. The coordinating and developing function includes monitoring activities (curriculum development), in-service education, and special services. The evaluation and assessment function involves data
collection and synthesis and establishing future direction. 

Legal references:

603 CMR 26:00

Cross references:

AD, Educational Philosophy

ADA, School District Goals and Objectives

Adopted: March 27, 2013

Revised:

The School Committee seeks to educate students in the democratic tradition, to foster recognition of individual freedom and social responsibility, to inspire meaningful awareness of and respect for the Constitution and the Bill of Rights.

Fairness in procedures will be observed both to safeguard the legitimate interests of the schools and to exhibit by appropriate example the basic objectives of a democratic society as set forth in the Constitutions of the United States and the Commonwealth.

Legal references:

Constitution of the Commonwealth of Massachusetts

Adopted: March 27, 2013

Revised:

The school calendar for the ensuing year will be prepared by the Superintendent and submitted to the School Committee for approval by May 1st of each year. The number of days or instructional hours scheduled for the school year will be determined in accordance with the following standards set by the Massachusetts Board of Education:

1. Elementary school will operate for a minimum of 180 days. Schools shall ensure that every elementary school student is scheduled to receive a minimum of 900 hours per school year of structured learning time, as defined in 603 CMR 27.02. Time which a student spends at school breakfast and lunch, passing between classes, in homeroom, at recess, in non-directed study periods, receiving school services, and participating in optional school programs shall not count toward meeting the minimum structured learning time requirement for that student.

2. Secondary schools will operate for a minimum of 180 days. Schools shall ensure that every secondary school student is scheduled to receive a minimum of 990 hours per school year of structured learning time, as defined in 603 CMR 27.02. Time which a student spends at school breakfast and lunch, passing between classes, in homeroom, at recess, in non-directed study periods, receiving school services, and participating in optional school programs shall not count toward meeting the minimum structured learning time requirement for that student.

For the information of staff, students, and parents, the calendar will set forth the days schools will be in session; holidays and vacation periods; in service days; and parent conferences.

Legal references:

M.G.L. 4:7; 15:1G; 71:1; 71:4; 71:4A; 71:73; 136:12

Board of Education Regulations for School Year and School Day, effective 9/1/75 

Board of Education, Student Learning Time Regulations

603 CMR 27.00, Adopted 12/20/94

Adopted: March 27, 2013

Revised:

The length of the school day is established in the collective bargaining agreements with the various school unions. The specific opening and closing times of the schools will be recommended by the Superintendent and set by the School Committee.

The Superintendent is authorized to make minor changes in opening and closing times to simplify transportation scheduling; however, major changes in schedules will be subject to School Committee approval.

Parents and guardians will be informed of the opening and closing times set by the School Committee.

Legal references:

M.G.L. 15:1G; 71:1; 71:59

Board of Education Regulations for School Year and Day, effective 9/1/75

Adopted: March 27, 2013

Revised:

The District offers a diversified educational program compatible with the needs of the community and state standards.

The organizational plan is designed to facilitate the philosophy of educating every student, each to his/her fullest potential.

The structure will consist of three levels -- elementary, middle and high school levels. 

The elementary level includes schools with pre-kindergarten through grade four. The middle level consists of schools for grades five, six, and seven. The high school level consists of schools with grades eight, nine, ten, eleven, and twelve.

Special education services are integrated across each grade level in all schools. 

The organization is designed to meet the standards established within the Curriculum Frameworks as required by the State Department of Education and to serve the needs of all students.

Adopted: March 27, 2013

Revised:

The Committee recognizes the importance of ongoing curriculum review to support the mission of the District, and the statement of purpose for each school within the district. The Committee expects its administrators and professional staff to design and implement curricula which support
the educational goals of the district. To be successful, curriculum development must be a collaborative enterprise involving staff and administrators utilizing their professional expertise, and gathering input from parents and community.

Constant review, adaptation and development of the curriculum is paramount to meet the needs of the students who attend our schools. The professional staff and administration shall regularly evaluate the educational program and make recommendations for modifications of practice and changes in curriculum content, as well as the addition and or deletion of courses to the instructional program. Curriculum development is an ongoing process which occurs at the building and district levels. The process has four phases: Phase I - Assessment; Phase II - Development; Phase III -Implementation; and Phase IV - Evaluation. The Principal is the instructional and curriculum leader at the building level. Curriculum work at this level occurs through long-range committee work in specific subject areas, interdisciplinary practices, departmental meetings and programmatic areas. The principal is responsible for the coordination of the assessment phase of curriculum development, as well as the implementation and
evaluation phases.

A process has been established for curriculum development and revision at the district level that is based on national standards and the Massachusetts Department of Education Curriculum Frameworks. The Director of Curriculum is responsible for district-wide curriculum development, and serves as the chairperson for each curriculum task force. Each working committee is composed of teachers from the elementary, middle and high school levels, as well as a principal. These task forces are charged with developing action plans, and timelines are established and followed. The written curriculum is presented to the principal for implementation and evaluation.

Each curriculum subject area is revisited for evaluation and development at least every five years to ensure a constant, ongoing cycle of curriculum review within the school district.

Legal references:

MGL, Chapter 69, Section IE

603 CMR 26:05

Adopted: March 27, 2013

Revised:

The School Committee will rely on its professional staff to design and implement instructional programs and courses of study that will forward the educational goals of the school system. 

The Superintendent will have authority to approve new programs and courses of study after they have been thoroughly studied and found to support educational goals. The Committee itself will consider, and officially adopt, new programs and courses when they constitute a significant
alteration in instructional content, approach, philosophy, or funding.

The Committee wishes to be informed of all new courses and substantive revisions in curriculum. It will receive reports on changes under consideration. Its acceptance of these reports, including a listing of the high school program of studies, will constitute its adoption of the curriculum for official purposes.

Legal references:

M.G.L. 71:1; 69:1E

Adopted: March 27, 2013

Revised:

File:  IHA

Monomoy Regional School District

Basic Instructional Program

State law requires that schools:

. . . shall give instruction and training in orthography, reading, writing, the English language and grammar, geography, arithmetic, drawing, music, the history and Constitution of the United States, the duties of citizenship, health education, physical education and good behavior...

The law further states that American history and civics, including the Constitution of the United States, the Declaration of Independence, the Bill of Rights, local history and government will be taught as required subjects in the public schools.

Physical education is compulsory for all students, except that no student will be required to take part in physical education exercises if a physician certifies in writing that such exercises would be injurious to the student.

The Fundamental Skills: The business of the schools is to equip all children with the skills, tools, and attitudes that will lay the basis for learning now and in the future. This means giving highest priority to developing skills in reading, writing, speaking, listening, and solving numerical problems.

The first claim of the community's and School Committee's resources will be made for the realization of these priorities. School dollars, school talent, school time, and whatever innovation in program is required must be concentrated on these top-ranking goals. No student should be bypassed or left out of the school's efforts to teach the fundamental skills. Schooling for basic literacy must reach all students, in all neighborhoods, and from all homes.

SOURCE: MASC October 2016

CROSS REFS: ADF, School District Wellness Program

LEGAL REFS.:  M.G.L. 71:1,2,3; 71:13

603 CMR 26:05

Adopted: April 26, 2018

Revised:

File:  IHAI

Monomoy Regional School District

Occupational Education

The School Committee recognizes that students in pre-kindergarten through grade 12 should:

1.      Be afforded the opportunity to be informed about the world of work.

2.      Be aware of the many vocations available to them.

3.      Develop a respect for the dignity of work.

4.      Be allowed the opportunity to develop an understanding regarding the technical, consumer, occupational, recreational and cultural aspects of industry and                   technology; they should also be afforded the opportunity to develop skills related to such aspects through creative problem solving experiences.

SOURCE: MASC October 2016

LEGAL REFS.:  M.G.L. 71:37K; 71:38A through 71:38F; 74:1 et seq.

603 CMR 4.00

Adopted: April 26, 2018

Exemption will be granted from a specific portion of health education curriculum on the grounds that the material taught is contrary to the religious beliefs and/or religious teachings of the student or the student's parent/guardian. 

A request for exemption must be submitted in writing to the Principal in advance of instruction in that portion of the curriculum for which the exemption is requested. The request must state the particular conflict involved.

The Principal will confer with the teacher to determine the length of time a student will be exempt. The teacher will develop an alternative activity for which the student will receive credit. 

The Principal will inform the parent/guardian of disposition of the request within a reasonable number of school days of receipt of the request.

Legal references:

M.G.L. 71:1

Adopted: March 27, 2013

Revised:

Good health depends upon continuous life-long attention to scientific advances and the acquisition of new knowledge. 

The School Committee believes that the greatest opportunity for effective health education lies within the public schools because of their potential to reach children at the age when positive, lifelong health habits are best engendered and because the schools are equipped to provide qualified personnel to conduct health education programs. 

The School Committee is committed to a sound, comprehensive health education program as an integral part of each student's general education.

The health education program will emphasize a contemporary approach to the presentation of health information, skills, and the knowledge necessary for students to understand and appreciate the functioning and proper care of the human body. Students also will be presented with information regarding complex social, physical and mental health problems, which they might encounter in society. In an effort to help students make intelligent choices on alternative behavior of serious personal consequence, health education will examine the potential health hazards of social, physical and mental problems existing in the larger school-community environment.

In order to promote a relevant, dynamic approach to the instruction of health education, the School Committee will continue to stress the need for curricular, personnel, and fiscal commitments that are necessary to assure the high quality of the system's health education program.

Legal references:

M.G.L. 71:1

File:  IHAMA

Monomoy Regional School District

Parental Notification Relative To Sex Education

In accordance with General Laws Chapter 71, Section 32A, the Monomoy School Committee respects the rights of parents and guardians of our students to notification regarding curriculum that primarily involves human sexual education or human sexuality issues.

The Superintendent or his/her designee shall be responsible for sending the notice(s). Parents/guardians of students who enroll in school after the start of the school year will be given the written notice at the time of enrollment. If planned curriculum changes significantly during the school year, to the extent practicable, parents/guardians will be notified of this fact in a timely manner before implementation.

Each such notice to parents/guardians will include a brief description of the curriculum covered by this policy, and will inform parents/guardians that they may:

1. Exempt their child from any portion of the curriculum that primarily involves human sexual education or human sexual issues, without penalty to the student, by sending a letter to the school Principal requesting an exemption. Any student who is exempted by request of the parent/guardian under this policy may be given an alternative assignment.
2. Inspect and review program instruction materials for these curricula, which will be made reasonably accessible to parents/guardians and others to the extent practicable.

A parent/guardian who is dissatisfied with a decision of the Principal concerning notice, access to instructional materials, or exemption for the student under this policy shall have the right to appeal to the Superintendent, and subsequently, to the

School Committee if the issue remains unresolved. A parent/guardian who is still dissatisfied after this process may send a written request to the commissioner of Education for review of the issue in the dispute.

The building Principals shall be responsible for assuring compliance with this policy within their respective buildings.

LEGAL REFS.:  M.G.L. 71:32A

Adopted: March 27, 2013

Revised:

File: IHAMB

 Monomoy Regional School District

TEACHING ABOUT DRUGS, ALCOHOL, AND TOBACCO

Prevention Curriculum

Each school in the Monomoy Regional School District serving students in grades 5 to 12 shall develop and implement a Prevention Curriculum. The Prevention Curriculum will be an integral part of each individual school’s curriculum and will aim to motivate students, teachers, and parents to make responsible, informed choices with respect to substance use. Responsible choices are those that are consistent with the law, will not endanger physical and mental health, and will help others in need to receive education and treatment. The curriculum must be supported by evidence-based research on substance abuse prevention and include an outreach component inviting parents/ guardians and other actively involved family members to participate in each student’s prevention curricula. Information on available drug and alcohol counseling and rehabilitation programs will be made available to students and parents/ guardians as part of our curriculum. The curriculum will include programs that will enable students to clarify their values, cope with their feelings, make sound decisions, and develop a positive self-image. These social and personal skills are basic to student understanding and willingness to accept information on the social, legal, psychological, and physical consequences of alcohol and other substance use and abuse. The curriculum will also include existing legislation to develop an understanding of legal process and the legal system.

All school staff should recognize that the welfare of our students is our primary concern and the proper handling of substance abuse situations by school personnel is essential. Emphasis must be placed on the creation of a trusting atmosphere necessary for the benefit of all students, rather than solely on the apprehension of offenders. Individual schools will therefore develop guidelines for working with at-risk students and communicating with students, parent/ guardians, and other staff members regarding suspected or verified substance use and strategies for intervention and treatment. Additionally, individual schools should develop guidelines concerning the confidentiality of affected students.

Prevention policies will be subject to review and revision periodically, in accordance with changes to the law, applicable research, and best practices regarding prevention.

The objectives of this program, as stated below, are rooted in the Committee’s belief that prevention requires education, and that the most important aspect of this policy should be the education of each individual to the inherent health risks and legal consequences of drugs, alcohol, and tobacco. 

• To create an awareness of the total drug problem--prevention, education, treatment, rehabilitation, and law enforcement on the local, state, national and international levels. 
• To relate the use of tobacco, drugs and alcohol to physical, mental, social and emotional practices. 
• To encourage students to make intelligent choices based on facts and to develop the courage to stand by their own convictions. 
• To understand the personal, social and economic problems causing the misuse of drugs and alcohol.
• To understand the relevance and significance of preventing illegal use of drugs in the community.
• To prevent, delay, and/or reduce alcohol, tobacco, and drug use among children and youth.
• To increase students' understanding of the legal, social, and health consequences of alcohol, tobacco, and drug use.
• To teach students self-management skills, social skills, negotiation skills, and refusal skills that will help them to make healthy decisions and avoid alcohol, tobacco, and drug use.

The curriculum, instructional materials and outcomes used in this program shall be recommended by the Superintendent and approved by the School Committee. Staff are encouraged to seek grants to support the curriculum and instructional materials for Drugs, Alcohol, and Tobacco instruction with the approval of the Superintendent.

This policy shall be posted on the district's website and notice shall be provided to all students and parents in accordance with state law. Additionally, the district shall file a copy of this policy with DESE in accordance with law in a manner requested by DESE.

LEGAL REFS.: G. L. c. 71, § 96.

Adopted: March 27, 2013

Revised: June 27, 2018

Monomoy Regional School District

SPECIAL INSTRUCTIONAL PROGRAMS AND ACCOMMODATIONS (PROGRAMS FOR CHILDREN WITH DISABILITIES)
 

All students receiving special education, regardless of placement, shall have an equal opportunity to participate in and, if appropriate, receive credit for the vocational, supportive, or remedial services that may be available as part of the general education program as well as the non-academic and extracurricular programs of the school.

Programs, services, and activities include, but are not limited to:

1. Art and music;

2. vocational education, industrial arts, and consumer and homemaking education;

3. work study and employment opportunities;

4.  counseling services available at all levels in the district;

5.  health services;

6.  transportation;

7.  recess and physical education, including adapted physical education;

8.  athletics and recreational activities;

9.  school‑sponsored groups or clubs;

10. meals.

The requirements of Chapter 71B and the Massachusetts General Laws (known as Chapter 766 of the Acts of 1972) and state regulations will be followed in the identification of children with special needs, in referrals for their evaluation, in prescribing for them suitable programs and in assessing their educational progress. In keeping with state requirements, all children with special needs between the ages of three through 21 who have not attained a high school diploma or its equivalent will be eligible for special education.

The School Committee believes that most children with special needs can be educated in the general education program to the extent they are able, if they are given specialized instruction, accommodations and the support they need.

The Committee recognizes that the needs of certain children are so great that special programs, substantially separate classes or approved special education schools may be necessary. When appropriate programs, services, or facilities are not available within the public schools, the Committee will provide these children with access to schools where such instruction and accommodations are available.

It is the desire of the Committee that the schools work closely with parents/guardians in designing and providing programs and services to children with special needs. Parents will be informed, and conferred with, whenever a child is referred for evaluation. In the event of any disagreement concerning diagnosis, program plan, special placement, or evaluation, the parents will be accorded the right of due process.

The Committee will secure properly trained personnel to work with the children with special needs. Since the financial commitment necessary to meet the needs of all of these children is extensive, the Committee will make every effort to obtain financial assistance from all sources.

LEGAL REFS.:          34 CFR 300.101-113-The Individuals with Disabilities Ed. Act (PL 108-446 adopted 12/3/2004) Rehabilitation Act of 1973

M.G.L. 71B:1 et seq. (Chapter 766 of the Acts of 1972) 603 CMR 28:00 inclusive

Adopted: March 27, 2013

Revised: 4/28/2019

File IHBA

Monomoy Regional School District

Programs for Students with Disabilities

Students with disabilities are protected by Section 504 of the Rehabilitation Act of 1973 and by ADA. They may also be covered by IDEA (Individuals with Disabilities Education Act) and by Massachusetts special education laws if the student's disability requires that they receive services in order to make progress in school.

Special needs students who are eligible under IDEA and Mass law will have an IEP (Individual Education Program) developed by the Team. The IEP describes the special education and related services required for the student to make effective progress.

In keeping with the intention of the Commonwealth of Massachusetts to offer educational opportunities to all students that will enable them to lead fulfilling and productive lives, the District shall provide appropriate educational opportunities to all enrolled students in accordance with the requirements of state and federal statutes.

Legal references: Rehabilitation Act of 1973, as amended, Section 504

Adopted: March 27, 2013

Revised: March 12, 2020

File IHBAA

Monomoy Regional School District

Guidelines for Classroom/Program Observations

Introduction

The purpose of An Act to Provide Access to Information for Parents and Evaluators (House Bill No.

391) is to protect the rights of parents/guardians/caregivers (further reference will be parent) in participating fully and effectively with school personnel in the development of appropriate educational programs for their children. To that end, the Monomoy Regional School District has established guidelines regarding parents’ observations of their child or child’s program conducted by themselves, their educational advocate, or an evaluator. The cooperation of school and parent is essential to ensure the safety of children and the integrity of the program while under observation. The district’s guidelines for observations of students and programs are as follows:

Requesting an Observation
Parent(s)/Advocates/Evaluators

1. In order for the school district to have verbal or written contact with an educational advocate or evaluator, a “Release of Information” form must be signed by the parent for requests for an advocate or evaluator to observe the student in the classroom.

2. A request for an observation shall be made to the school principal either through email, letter, or telephone minimally 3 days in advance of the requested observation date. Principals will immediately notify the teachers involved and determine the appropriateness of the specific date requested.

3. Requests for an observation shall include the purpose and desired outcome of the observation.

4. Principals should inform parents that their presence might influence the performance of their child that day, as well as the performance of other children.

5. The building principal shall notify the Director of Special Education and Pupil Personnel Services of the request to observe.

6. Different observation requests may require more planning and observation time than others depending on the complexity of the student’s needs being evaluated or observed. For example, timely access following a request to observe a specific classroom, which the parties agree, can be achieved in an hour.  In other instances, such as when a designee needs to observe the current and proposed programs, including periods of unstructured time to observe student’s interactions and responses, the observation may take longer to schedule.

7. For evaluators, observations may occur at greater frequency to complete an assessment. An evaluator must be credentialed/licensed in the area being evaluated. This will also be scheduled with the Principal or designee.

8. There will be periods of time when observations will not be scheduled, such as during MCAS or other district wide testing and during the first two weeks of school and the last two weeks of school.

9. The duration and extent of the observation will be determined on an individual basis.

Expectations during observations

1. For evaluators, the length of the observation shall be a reasonable time to address the purpose of the observation and desired outcome and shall be limited to an amount of time agreed upon by the evaluator and school principal or designee.

2. The number of people scheduled to observe a child or program at one time shall be limited to 2 people and no children may accompany a parent, advocate, or evaluator.

3. A staff member will accompany a parent, advocate, or evaluator for the duration of the observation.

4. Those observing will be seated in an area that will not disrupt instruction.

5. Staff members involved in a classroom observation will welcome observers to the class but will not interact with observers before, during, or immediately after the observation period. Discussion of the observation may take place at subsequent conferences. Discussions should last no more than 20-minutes unless a TEAM meeting is being scheduled.

6. Those observing shall respect student confidentiality and shall not share any impressions of other students with anyone. Observers will be asked to sign a statement that in the event that they obtain personally identifiable or confidential information during the course of an evaluation/observation, they will not disclose it.

7. School safety procedures shall be adhered to at all times.

8. Principals retain the authority to exercise their discretion at any time to reschedule or terminate an observation in the event of a building emergency or a disruption that impacts the physical or emotional well-being of the children in the school or the program being observed or when necessary to protect:

    *The safety of the children in the program during the observation.
    * The integrity of the program during the observation.
    * Children in the program from disclosure by an observer of confidential or personally identifiable information he or she may obtain  while observing the program.

Follow up

1. Depending on the purpose of the observation, staff will schedule a meeting or make telephone contact to follow up on the observation.

2. If the parent requests a TEAM meeting and an evaluation was conducted as part of the observation, the evaluator shall provide a written evaluation report to the school district at least 10 days prior to a scheduled team meeting.

Legal references:

MGL 71B:3

Massachusetts Department of Elementary and Secondary Education

Technical Assistance Advisory SPED 2009-2 dated January 8, 2009

Cross references:

KI, Visitors to Schools

Adopted: March 27, 2013

Revised: April 30, 2020

Title 1 funds shall be used to provide educational services that are in addition to the regular services provided for District students. By adoption of this policy, the School Committee ensures equivalence in the provision of curriculum materials and supplies.

Adopted: March 27, 2013

Revised:

 

1. The District shall provide suitable research-based language instructional programs for all identified English language learners in grades kindergarten through 12 in accordance with the requirements of state and federal statutes and Massachusetts Department of Education regulations and guidance. 

2. The District shall identify students whose dominant language may not be English through home language surveys that identify a primary home language is other than English (PHLOTE), observations, intake assessments, and recommendations of parents, teachers and other persons.

3. Identified students shall be assessed annually to determine their level of proficiency in the English language.

4. The District shall certify to the Massachusetts Department of Education each year those students whose dominant language is not English, including specification of the number of non-English languages identified as dominant languages and the number and percent of students who speak each non-English language as their dominant language. 

5. The District shall provide additional information as required by the Massachusetts Department of Elementary and Secondary Education to comply with the  Every Student Succeeds Act (ESSA, 2015).

Legal references:

20 U.S.C. 3001 et seq. (language instruction for limited English proficient and immigrant students contained in No Child Left Behind Act of 2001)

42 U.S.C. 2000d (Title VI of the Civil Rights Act of 1964)

603 CMR 14.00

Adopted: March 27, 2013

Revised: 1/25/24

FILE IHBF

Monomoy Regional School District

Implementation of Educational Services in the Home or Hospital 

 Upon receipt of a physician's written order verifying that any student enrolled in a public school or placed by the public school in a private setting must remain at home or in a hospital on a day or overnight basis, or any combination of both, for medical reasons and for a period of not less than fourteen school days in any school year, the principal shall arrange for provision of educational services in the home or hospital. Such services shall be provided with sufficient frequency to allow the student to continue his or her educational program, as long as such services do not interfere with the medical needs of the student. The principal shall coordinate such services with the Administrator of Special Education for eligible students. Such educational services shall not be considered special education unless the student has been determined eligible for such services, and the services include services on the student's IEP.

The instruction is designed to provide maintenance in the basic academic courses so that when a student returns to school he/she will not be at a disadvantage because of the illness or the hospitalization.

 To qualify for the program the student must provide a written statement from a medical doctor (Physicians Affirmation of Need for Temporary Home or Hospital Education) requesting the Home/Hospital instruction, stating the reasons why, and estimating the time the student will be out of school. This statement needs to be sent to the Director of Student Services.

 Home/Hospital instruction is offered in basic elementary subjects and in secondary subjects which do not require laboratories and special equipment, subject in all cases to the availability of qualified teachers. Certified teachers are assigned to Home/Hospital instruction by the Director of Student Services with the approval of the Superintendent.

LEGAL REF.:  603 CMR 28.03 (3)(c)

SOURCE:  MASC - June 2020

Adopted: March 27, 2013

Revised: 1/28/2021

1. The Massachusetts General Law requires the School Committee to determine that a homeschooling program meets the minimum standards established for public schools in the Commonwealth prior to approving such a program.

2. When a parent or guardian of a student below the age of 16 wants to establish a home-based educational program for his/her child, the following procedures shall be followed in accordance with the law:

3. Prior to removing the child from public school:
   a. The parent/guardian must submit written notification of establishment of the home-based program to the Director of Curriculum 14 days before the program is established, and resubmit notification on an annual basis as long as the child or children are being educated in a home-based environment. 
   b. The parent/guardian must certify in writing, on a form provided by the District, the name, age, place of residence, and number of hours of attendance of each child in the program.

4. The Superintendent or designee shall give the notice to produce records required by law if there is probable cause to believe the program is not in compliance with the law.

5. Factors to be considered by the Superintendent or School Committee in deciding whether or not to approve a home education proposal may be:
   a. The proposed curriculum and the number of hours of instruction in each of the proposed subjects.
   b. The competency of the parents to teach the children.
   c. The textbooks, workbooks, and other instructional aids to be used by the children and the lesson plans and teaching manuals to be used by the parents. 

6. A student being educated in a home-based program within the District may have access to public school activities of either a curricular or extracurricular nature upon approval of the Superintendent. Home Schooled students are subject to the same fees, if applicable, as all other students as well as rules and regulations pertaining to participation and availability of said activities.

7. Home schooled students are not eligible to receive a diploma from the Monomoy Regional School District.

8. Child Find Obligation: The District has an obligation to determine if a student has a suspected disability, evaluate in the area of suspected disability, and determine eligibility for special education services. If a student is eligible for special education services, the District is obligated to provide the special education and/or related services consented to on the Individual Education Program.

Legal references:

M.G.L. 69:1D; 76:1, Care and Protection of Charles Care and Protections of Charles - MASS. Supreme Judicial Court 399 Mass. 324 (1987)

MASC

Adopted: March 27, 2013

Revised: 1/28/2021, 1/25/24

Some students have great difficulty coping with the conventional school program and as a result may drop out of school. Some students require more support and direct supervision than is reasonably available in conventional school settings. And, some students, along with a highly structured academic experience, require a special focus on life skills and an appropriate vocational involvement.

The School Committee will provide alternative education programs where these needs have been identified, where establishment of such programs is feasible, and where the proposed programs fall within the function normally associated with the public school system.

These alternative educational programs will seek to provide an appropriate academic, social, and vocational experience to aid these students either to reenter the regular school system, move into another educational setting, or prepare them for successful employment.

Legal references:

M.G.L. 71:37I; 71:37J

Board of Education Regulations Pertaining to Section 8 of Chapter 636 of the Acts of 1974, Regarding Magnet School Facilities and Magnet Educational Programs, adopted 2/25/75

Adopted: March 27, 2013

Revised:

The Monomoy Regional School District may conduct summer school sessions as a supplement to the instruction offered during the school year. To attend remedial summer school, students must have the approval of the guidance counselor, classroom and/or special subject teachers.

Students at all instructional levels may attend approved summer schools for remedial, enrichment, or make-up purposes. Credit towards graduation requirements may be earned by students who have not passed the course during the regular school session.

All summer programs will be subject to annual approval by the School Committee. 

Legal references:

M.G.L. 71:28

Material that is challenged usually belongs to one of the three basic categories: religion, ideology, or profanity/obscenity. Board policies regarding these areas shall be as follows:

Religion -- Factual, unbiased material on religions has a place in school libraries.

Ideologies -- Libraries should, with no thought toward swaying reader judgment, make available a balanced collection of primary and factual material, on the level of their students on various ideologies or philosophies which exert or have exerted a strong force, either favorably or unfavorably, in government, current events, politics, education and other phases of life. 

Profanity/obscenity -- Materials shall be subjected to a test of literary merit and reality in context using the criteria established.

When a problem concerning instructional resources in a school arises, the disposition of the problem will be made in a reasonable period of time using District adopted procedures.

In accordance with the statement of philosophy, no questioned materials shall be removed from the school pending a final decision. Pending the outcome of the request for reconsideration, however, access to questioned materials can be denied to the students of the parents making the complaint, if they so desire.

If the decision of the School Committee is that the questioned instructional resource be retained, the District will not convene a Review Committee relative to the same complaint for a period of three years. If a substantially different point of view is advanced, it will be investigated and the period of three years will not apply.

If an individual or a group undertakes action to keep material from the shelves by checking it out and failing to return it, or by taking turns in keeping it checked out so that it is not available for student use, the Superintendent shall request, in writing, the return of the material. If it is not returned within thirty (30) days, a bill for the current replacement cost of the item shall be rendered to the party holding the item.

After the School Committee has adopted new materials or approved certain methods, that decision will not be reconsidered for a period of three years beginning with the end of the school year when the adoption is made.

Adopted: March 27, 2013

Revised:

File: IJ

Monomoy Regional School District

INSTRUCTIONAL MATERIALS

The School Committee believes that materials appropriate to the needs of the school program must be available to each student and teacher. These will be furnished by the School Committee subject to budgetary constraints.

The task of selecting instructional materials for programs will be delegated to the professional staff of the District. Because instructional programs and materials are of great importance, only those that meet the following criteria will be approved by the Committee:

1. The curricula will encourage respect for the human and civil rights of all individuals regardless of race, color, sex, gender identity, religion, national origin or sexual orientation.

2. Teachers shall review all instructional and educational materials for simplistic and demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex, gender identity, religion, national origin or sexual orientation. Appropriate activities, discussions and/or supplementary materials shall be used to provide balance and context for any such stereotypes depicted in such materials.

3. They must present reasonably balanced views of international, national, and local issues and problems of the past, present and future based on credible historical research.

4. They must provide materials that stimulate content knowledge and understanding, literary appreciation, aesthetic and ethical values.

5. They must promote students’ abilities in critical reading and thinking.

6. They must help develop and foster an appreciation of cultural diversity and development in the United States and throughout the world.

7. They must provide for all students an effective basic education that does not discriminate on the basis of race, age, color, religion, national origin, gender identity, sex, physical disabilities or sexual preference.

8. They must allow sufficient flexibility for meeting the special needs of individual students and groups of students.

LEGAL REFS.: M.G.L. 30B:7, 71:48; 71:49; 71:50

603 CMR 26.00

CROSS REF.: KEC, Public Complaints about the Curriculum or Instructional Materials

Adopted: March 27, 2013

Revised: April 28, 2019

Responsibility for the review and selection of textbooks to be purchased shall rest with the Principal and Director of Curriculum. They are encouraged through the School Committee to establish a review committee to assist in the process to determine the textbooks that best meet the curriculum guidelines of the District. The review committee should include teachers who will use the texts and other relevant staff members. Students and parents will be encouraged to serve.

Principles that apply generally to the selection of instructional materials and library materials shall apply to textbooks. Additionally, basic textbooks and textbook support materials shall be chosen to:

• Advance the educational objectives of the school system and particular objectives of the course program;
• Contribute toward continuity, integration, and articulation of the curriculum; and
• Establish a general framework for the particular course or program.

Because the instructional purposes of textbooks, as stated above, are of such importance, particular care shall be taken in their selection as to content.

Although many points must be examined, the School Committee directs the staff to be mindful of the following considerations:

• The needs of all learners must be provided for. 
• Attention should be given to gender roles depicted in the materials.
• The textbook and textbook support materials should lead the student and teacher beyond the textbook into a wide variety of other materials and educational experiences.
• If the textbook deals with problems and issues of our times, it should present and encourage examination of varied points of view.
• Because textbooks are selected for several years’ use, special attention also shall be given their physical characteristics, durability, format and price.

Legal references:

71:48; 30B:7; 71:50

603 CMR 26:05

Cross references:

KEC, Public Complaints about the Curriculum or Instructional Materials

Adopted: March 27, 2013

Revised:

File: IJLA

Monomoy Regional School District
LIBRARY RESOURCES

The primary objective of the library/media center is to implement its resources to enrich and to support the educational program of the school.

A. Definition of Library Resources

Library resources are those print, non-print, and digital materials found in school libraries which support curricular and personal information needs.

B. Criteria for Selection of Library Resources

The criteria for selection of library resources in the District are:

1. Needs of the individual student

a. Based on knowledge of students

b. Based on requests of parents/guardians/caregivers and students

2. Needs of the individual school

a. Based on knowledge of the curriculum of the school

b. Based on requests from the professional staff

3. Provision of a wide range of materials on many levels of difficulty with a diversity of appeal and the presentation of different points of view.

4. Provision of materials of high artistic quality.

5. Provision of materials with superior format.

6. Reputable, unbiased, professionally prepared selection aids are consulted as guides.

In accordance with the District's policy of providing instructional materials on opposing sides of controversial issues, it should be noted that neither the media centers nor the District serve as advocates for the ideas expressed in any materials, nor does the presence of any material indicate automatic endorsement of the ideas expressed therein.

C. Disclosure of Information/Privacy of Circulation Records

Circulation records shall not be made available to anyone except pursuant to such process, order, or subpoena as may be authorized by law.

D. Re-evaluation (Weeding) of Library Resources

The continuous review of library/media center materials is necessary as a means of maintaining a useful and active collection. As new materials are selected and added, some older materials are withdrawn. The responsibility for determining which materials are to be withdrawn rests with the professional staff.

Among the reasons for withdrawing an item are the following:

1. Curricular changes have rendered superfluous some materials (or multiple copies of materials) formerly used but no longer in demand.
2. Some materials contain factual material that is no longer accurate nor current.
3. Some materials intended for recreational reading have become dated, have lost their appeal to readers or are no longer in demand.
4. Some materials have become worn out, damaged or physically deteriorated.
5. Some materials have been superseded by newer items in a superior format.

Withdrawn library/media center materials are processed in one or more of the following ways:

1. Made available to be used as resource or supplementary material by teachers.
2. Offered to other media centers in the District, as it is possible that a material, which lacks utility in one building, may have some usefulness in another.
3. Contributed to appropriate charitable or educational agencies.
4. Discarded, when warranted.

Continuing evaluation is closely related to the goals and responsibilities of library/media centers and is a valuable tool of collection development. This procedure is not to be used as a convenient or expedient means to remove materials presumed to be controversial or likely to be disapproved by segments of the community.

SOURCE: MASC October 2016

Approved:

Revised:

File IJNDC
Monomoy Regional School District
Technology Acceptable Use Policy  

The Monomoy Regional School District shall provide access for employees and students to the computer system/network, including access to external networks, for educational and business  purposes. Educational purposes shall be defined as classroom activities, career and professional development, and high-quality self-discovery activities of an educational nature. The purpose of the system/network is to assist in preparing students for success in the classroom by providing access to a wide range of information and the ability to communicate with others. The system/network will be used to increase communication (staff, parent, and student), enhance productivity, and assist staff in upgrading existing skills and acquiring new skills through a broader exchange of information. The system/network will also be utilized to provide information to the community, including parents, governmental agencies, and businesses. This Acceptable Use Policy (AUP) governs all electronic activity of employees using and accessing the district’s technology, Internet, and data systems regardless of the user’s physical location.

Online tools, including social media, should be used in MRSD to promote educational excellence, resource sharing, innovation, and communication. Employees shall use digital resources in a responsible, efficient, ethical, and legal manner in accordance with the mission of the district. Staff members are responsible for teaching and for modeling responsible digital citizenship. Any online activities that would not be considered appropriate in the classroom should not be conducted online. High standards of appropriate online communication and conduct must be maintained.
 
Availability
 
The Director of Technology shall be responsible for implementing, monitoring, and evaluating the district's system/network for instructional and administrative purposes. Access to the system/network, including external networks, shall be made available to employees and students for instructional and administrative purposes and in accordance with administrative regulations and procedures.

Compliance Requirement

Access to the system/network is a privilege, not a right. All users shall be required to acknowledge receipt and understanding of all administrative regulations and procedures governing use of the system and shall agree in writing to comply with such regulations and procedures. Noncompliance with applicable regulations and procedures may result in suspension or termination of user privileges and other disciplinary actions consistent with the policies of the Monomoy Regional School District. Violations of law may result in criminal prosecution as well as disciplinary action by the Monomoy Regional School District.
 
Acceptable Use
 
The Central Administration shall develop and implement administrative regulations, procedures, guidelines, and user agreements, consistent with the purposes and mission of the Monomoy Regional School District as well as with law and policy governing intellectual property.

Definitions
Freedom of Information Act (FOIA) - The FOIA is a law that allows for the release of government documents at the request of an individual. A FOIA request can be made to the MRSD for electronic documents/communications stored or transmitted through district systems unless that information could be detrimental to governmental or personal interests. For more information, visit http://www.foia.gov/

Family Educational Rights and Privacy Act (FERPA) - The FERPA law protects the privacy, accuracy, and release of information for students and families of MRSD. Personal information stored or transmitted by agents of MRSD must abide by FERPA laws and the MRSD is required to protect the integrity and security of student and family information. For more information, visit http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

Children’s Internet Protection Act (CIPA) - Requires schools that receive federal funding through the E-Rate program to protect students from content deemed harmful or inappropriate. MRSD is required to filter internet access for inappropriate content, monitor the internet usage of minors, and provide education to students and staff on safe and appropriate online behavior.

Communication & Social Media

Employees and students are provided with district email accounts and online tools to improve the efficiency and effectiveness of communication, both within the organization and with the broader community. Communication should be consistent with professional practices used for all correspondence. When using online tools, members of the MRSD community will use appropriate behavior:

a) when acting as a representative or employee of the MRSD.
b) when the communication impacts or is likely to impact the classroom or working environment in the MRSD.

Employee communication is a matter of public record. This extends to employee use of social media when conducting district business. All communication sent by an employee using district property or regarding district business could be subjected to public access requests submitted through the Freedom of Information Act (FOIA). Users need to be aware that data and other material/files maintained on the school district’s systems may be subject to review, disclosure, or discovery. Use of personal email accounts and communication tools to conduct school business is strongly discouraged and may open an individual’s personal account to be subject to FOIA inquiries. MRSD will cooperate fully with local, state, and federal authorities in any investigation concerning or related to any illegal activities or activities, not in compliance with school district policies or government regulations.

Guidelines for Online Communication/Social Media

• Communication with students should not include content of a personal nature.

• When communicating with parents/guardians of students, employees should use email addresses and phone numbers listed in the Student Information System (SIS) unless steps have been taken to verify that the communication is occurring with a parent/guardian who has educational rights for the student.

• When communicating with a parent/guardian, refrain from discussing any non-related students when possible.

• Employees who use internal or external social media (blogs, Twitter, etc.) are expected to refrain from discussing confidential information and/or discussing specific students. Information that can be traced back to a specific student or could allow a student to be publicly identified should not be posted on any social media sites.

• Employees should not share photos of students on their personal social media accounts, unless they are sharing an official district post.

• When using social media, employees are expected to refrain from posting any negative comments online about students.

• Employees are required to notify their principal before setting up an online site to facilitate student learning. Employees are encouraged to monitor/moderate online communication to the best of their abilities. 

• Team, class, or student organization social media pages, accounts, or groups will be created in accordance with the district's established procedures.

• Employees should not add any students/former students or parents as ‘friends’ or contacts on social media unless the site supports classroom instruction or school business.

• Employees may communicate with MRSD graduates (+18 years old) on social media but should be advised to maintain professionalism and caution when communicating online.

• Employees who add parents/guardians of students as ‘friends’ or contacts on social media must maintain professionalism to avoid any appearance of conflict of interest.

• Avoid responding to spam or phishing attempts that require a user to click on any links or to provide any account information. Note: MRSD will never ask for a user’s account password for any purpose and users are advised to report any suspicious requests for account information directly to the MRSD Technology Department.

Monitored Use   
Electronic mail transmissions and other use of electronic resources by students and employees shall not be considered confidential and may be monitored at any time by designated staff to ensure appropriate use for instructional and administrative purposes. Internet use will be monitored and filtered so that users are not accessing inappropriate material. CIPA-compliant filtering will be used. Every effort will be made to protect users from accessing what could be deemed inappropriate materials online with the understanding that no filtering system can prevent every potential source of what could be deemed inappropriate content.

By authorizing the use of technology resources, MRSD does not relinquish control over materials on the systems or contained in files on the systems.  There is no expectation of privacy related to information stored or transmitted over the MRSD network or in MRSD systems. MRSD reserves the right to access, review, copy, store, or delete any files (unless other restrictions apply) stored on MRSD computers and all employee and student communication using the MRSD network. Electronic messages and files stored on MRSD computers, cloud storage, or transmitted using MRSD systems may be treated like any other school property. District administrators and network personnel may review files and messages to maintain system integrity and, if necessary, to ensure that users are acting responsibly. MRSD may choose to deploy location-tracking software on devices for the sole purpose of locating devices identified as lost or stolen.

Personal Use
MRSD recognizes that users may use MRSD email, devices, and network bandwidth for limited personal use; however, personal use should not interfere with or impede district business and/or cause additional financial burden on the district.  Excessive use or abuse of these privileges can be deemed in violation of the Acceptable Use Policy. 

Electronic Transmission of Data
When educational records or private data are transmitted or shared electronically, staff are expected to protect the privacy of the data by password-protecting the record/file and only using MRSD systems to transmit data. Staff are also expected to ensure records are sent only to individuals with a right to said records and must take reasonable measures to ensure that only the intended recipients are able to access the data.

Passwords
Users are required to adhere to password requirements set forth by the MRSD when logging into school computers, networks, and online systems. Users are not authorized to share their password and must use extra caution to avoid email scams that request passwords or other personal information. Users must make every reasonable effort to protect confidential data and student privacy by protecting passwords and preventing unauthorized access to computers that access confidential data or student records. 

Data Privacy
Access to view, edit, or share personal data on students and employees maintained by MRSD central offices, individual schools, or by persons acting for the district must abide by local, state, and federal regulations, including the Family Educational Rights and Privacy Act. Student and staff information and data may only be shared with individuals deemed eligible to have access by the person(s) responsible for oversight of that data. Employees have a duty to safeguard student and staff information and data. They must not enter data into unauthorized software/applications without first obtaining approval through the district's established procedures.

Media & Storage
All local media (USB devices, hard drives, CDs, flash drives, etc.) with sensitive data must be securely protected with a password and/or encrypted to ensure the safety of the data contained. Users are encouraged to use MRSD-approved data/information systems for the storage and transmission of sensitive data whenever possible and avoid storage on local hardware that can not be secured.

Device Support
MRSD provides basic installation, synchronization, and software support for MRSD-issued electronic devices. Devices must be connected to the MRSD network on a regular basis to receive software and antivirus updates and for inventory purposes. Password protection is required on all MRSD-issued electronic devices to prevent unauthorized use in the event of loss or theft. Users are responsible for making periodic backups of data files stored locally on their devices.

Loss/Theft
Users must take reasonable measures to prevent a device from being lost or stolen. In the event an electronic device is lost or stolen, the user is required to immediately notify the appropriate school staff and/or their direct supervisor, local authorities, and the MRSD Technology Department. The MRSD will take all reasonable measures to recover the lost property and to ensure the security of any information contained on the device.

Return of Electronic Devices
All technology purchased or donated to the MRSD is considered district property and any and all equipment assigned to employees or students must be returned prior to leaving their position or school. All equipment containing sensitive information and data must be returned directly to MRSD before it can be redeployed.

Personal Electronic Devices
The use of personal electronic devices is permitted at the discretion of the Principal and Director of Technology. All personal devices may only connect to the guest network. This guest network offers throttled bandwidth to ensure school-issued devices and traffic are prioritized on the network. No student or staff member shall connect a wired device such as a router, access point, or computer to the network without the prior approval of the Director of Technology. The MRSD is not responsible for the maintenance and security of personal electronic devices and assumes no responsibility for loss or theft. The district reserves the right to enforce security measures on personal devices when used to access district tools and remove devices found to be in violation of the AUP.

Use of Copyrighted Materials
Violations of copyright law that occur while using the MRSD network or other resources are prohibited and have the potential to create liability for the district as well as for the individual. MRSD staff and students must comply with regulations on copyright plagiarism that govern the use of material accessed through the MRSD network.  Users will refrain from using materials obtained online without requesting permission from the owner if the use of the material has the potential of being considered copyright infringement. MRSD will cooperate with copyright protection agencies investigating copyright infringement by users of the computer systems and network of the MRSD.
 
Liability
The Monomoy Regional School District shall not be liable for users' inappropriate use of electronic resources or violations of copyright restrictions, users' mistakes or negligence, or costs incurred by users.
 
Administrative Procedures for Implementation

1. Commercial use of the system/network is prohibited.

2. Targeted and/or cyberbullying using of the system/network is prohibited and will be investigated following school and district policies.    

3. The district will link the Acceptable Use Policy and Procedures to the district website.    

4. Copyrighted software or data shall not be placed on the district system/network without permission from the system administrator or Director of Instructional Technology.    

5. Access to the network will be granted to employees with the understanding of reading this acceptable use policy and signed agreement of reading.    

6. Access will be granted to students with a signed access agreement and permission of the building administrator or designee(s).

7. Students completing required coursework will have first priority for after-hours use of equipment.

8. Principals or their designee will be responsible for disseminating and enforcing policies and procedures in the building(s) under their control.    

9. Principals or their designee will ensure that all users complete and sign an agreement to abide by policies and procedures regarding the use of the system/network. All such agreements are to be maintained at the building level.    

10. The system/network may not be used for illegal purposes, in support of illegal activities, or for any activity prohibited by district policy.    

11. Deliberate attempts to degrade or disrupt system performance may be viewed as violations of district policy and/or criminal activity under applicable state and federal laws.

12. Vandalism will result in the cancellation of system privileges and will require restitution for costs associated with hardware, software, and system restoration.

13. Attempts to read, delete, copy, or modify the electronic mail of other users or to interfere with the ability of other users to send/receive electronic mail is prohibited.

14.  Pretending to be someone else when sending/receiving messages is prohibited.

15. Transmitting or viewing obscene material is prohibited.

16. Revealing the personal information (addresses, phone numbers, etc.) of others without their consent is prohibited.

17. The recording (photo/video/audio) and transmitting the images of others without their consent is prohibited.

18. The district will cooperate fully with local, state, or federal officials in an investigation concerning or relating to misuse of the district's system/network.

Reference: MASC File GBEE
Adopted: March 13, 2017
Revised: June 27, 2019, May 23, 2024

 

IJOA-Athletic Trips

Monomoy Regional School District

Athletic Trips

1. All athletic trips will be approved by the Principal or Principal's designee and do not require school committee approval unless it requires traveling out of state or an overnight stay. 

2. The Superintendent will establish procedures to assure that minimally (this list is not exhaustive):

1. Students have parent/guardian permission for trips

2. All appropriate medical forms are completed

3. Authorization and Acknowledgement of risks AND Medical Authorization

4. All required consents are completed

5. All trips are properly supervised

6. All safety precautions are observed

7. All trips contribute substantially to the educational program

8. The Field Trip Request Form is submitted at least 30-days in advance

9. The school Nurse must approve prior to submitting the Field Trip Request Form

10. The Field Trip Checklist form is completed

11. Fiscal accountability

12.  All field trip applications contain a section specifically for approval/waiver for swimming and water activities

13. Authorization and Acknowledgement of risks AND Medical Authorization (one form for parent/guardian and one for students over 18) for all trips (day, overnight and international)

3. Scheduling 

1. Trip itineraries must leave enough time for drivers to rest in conformity with federal hour-of-service requirements and common sense. 

2. Trip scheduling should take into account the likelihood of delays due to weather, traffic, stragglers, and other unanticipated factors.

4. Emergency Provisions 

1. Trips are planned with careful consideration of student safety which includes, without limitation, an appropriate number of adult chaperones and confirmation that all chaperones have approved Criminal Offender Record Information (CORI) checks on file with the Superintendent;

2. Provisions are made for medical emergencies, including attending medical personnel, when necessary;

3. Should an emergency situation occur, the supervising faculty member is responsible for notifying the Principal as soon as possible but no later than twenty-four (24) hours after the emergency situation occurs. The supervising faculty member is also responsible for notifying the parent/guardian/caregiver of record by telephone, text, or email once the emergency situation stabilizes but no later than twenty-four (24) hours after the emergency situation occurs.

5. Conduct

1. Students and parents/caregivers/guardians are required to sign an MRSD Student Traveler & Family Agreement Form regarding student conduct while participating in an MRSD-sponsored athletic trip.

2. Following an investigation that violates the Code of Conduct, if the Coordinator, in consult with the Principal and Central Office staff, determines that a student's conduct while on an athletic trip, poses a risk to themselves, or the safety of the group, or is no longer manageable by MRSD staff on the trip, the district reserves the right to request, and make arrangements for that student to return home. 

3. The district also reserves the right to request that families assume responsibility for all or a portion of the costs associated with their child's return.  

4. Students may be subject to further disciplinary action and will be provided the opportunity to have a formal hearing at the school level upon return. The School must document the Parent/Guardian’s consent to this policy prior to the trip.  

6. Student Health

1. If any student has a serious medical, or mental health condition, please be sure that his/her doctor is aware of the essential participation criteria and location of the trip, and writes a letter indicating that the child may safely attend and participate in trip activities.

2. Keep this document on file with other key permission slips and medical forms.

3. Emergency administration of epinephrine - at least one chaperone will be trained in the administration of epinephrine and will be assigned to the student(s) who require such treatment if needed

7. Right to search a student's belongings

1. Consent will be sought to search students' belongings prior to and during any time while on the trip leaving by an administrator or designee.

8. Transportation

1. The use of private automobiles for trips planned to include late-night or overnight student travel is prohibited. 

2. For late-night trips over 150 miles, all efforts will be made  to use commercial motor coaches 

3. Trips planned to include late-night or overnight student travel will include a pre-trip check of companies, drivers, and vehicles. CORI checks will be conducted in accordance with Massachusetts General Laws Chapter 71, section 38R. 

4. The Superintendent or designee will ensure that the selected carrier is licensed for passenger transportation by the Federal Motor Carrier Safety Administration (FMCSA). The district will not contract with any carrier that has a safety rating of “conditional” or “unsatisfactory”. FMCSA ratings are available at http://www.safersys.org/.

5. The contract with the carrier will prohibit the use of subcontractors unless sufficient notice is given to the district that allows verification of the subcontractor’s qualifications.

9. Additional Resources
Federal Motor Carrier Safety Administration (FMCSA) - http://www.fmcsa.gov
United Motorcoach Association Student Motorcoach Travel Safety Guide (includes “Motorcoach Safety Checklist) - http://www.uma.org/consumerhelp/studentguide.asp
Department of Defense’s approved list or motor carriers - http://www.mtmc.army.mil/content/504/approvedlist.pdf

Cross references:
JJH; IJOA; JJH-R 

ADDA Background Checks

Legal references:
Chapter 346 of the Acts of 2002 (et al) approved on October 9, 2002
M.G.L. 69:1B; 71:37N; 71:38R
603 CMR 27.00

Adopted by the MRSC March 27, 2013

Revised: 5/12/2022; 4/11/2024

 

File IJOA

Monomoy Regional School District

Field Trips

Field trips are an extension of the school’s Standards-Based Curriculum and are considered a regular school activity during the week within Massachusetts or outside of Massachusetts. 

1. All field trips within Massachusetts and under two hours will be approved by the Principal or designee and do not require school committee approval. Field trips are defined as an observation for education, or to provide students with experiences outside their everyday activities away from the school facility and may require transportation

2. All field trips outside of Massachusetts and over two hours will be approved by the Principal or designee and require school committee approval. Field trips are defined as an observation for education, to provide students with experiences outside their everyday activities away from the school facility and may require transportation

3. The Superintendent will establish procedures to assure that minimally (this list is not exhaustive):

   1. Students have parent/guardian permission for trips.

   2. All appropriate medical forms are completed

   3. Authorization and Acknowledgement of risks AND Medical Authorization

   4. All required consents are completed

   5. All trips are properly supervised.

   6. All safety precautions are observed.

   7. All trips contribute substantially to the educational program.

   8. The Field Trip Request Form is submitted at least 30-days in advance

   9. The school Nurse must approve prior to submitting the Field Trip Request Form

   10. The Field Trip Checklist form is completed

   11. Fiscal accountability

   12.  All field trip applications contain a section specifically for approval/waiver for swimming and water activities.

   13. Authorization and Acknowledgement of risks AND Medical Authorization (one form for parent/guardian and one for students over 18) for all trips (day, overnight and international)

 Scheduling 

1. Whenever possible, trip schedulers should avoid planning student travel between the hours of midnight and 6:00 a.m.

2. Non-academic field trips are considered “optional school programs” and do not count toward meeting structured learning time requirements. (Refer to the Massachusetts Department of Education publication Student Learning Time Regulations Guide). 

3. Trip itineraries must leave enough time for drivers to rest in conformity with federal hour-of-service requirements and common sense. 

4. Trip scheduling should take into account the likelihood of delays due to weather, traffic, stragglers, and other unanticipated factors. 

5. If substantially all members of a class are participating in a trip, the school will provide appropriate substitute activities for any students not participating

 Chaperone Disclosures

1. As required by State Law, all chaperones who are municipal employees shall comply with the disclosure requirements established under the Conflict of Interest law and regulations of the Ethics Commission.

Emergency Provisions

1. Trips are planned with careful consideration of student safety which includes, without limitation, an appropriate number of adult chaperones and confirmation that all chaperones have approved Criminal Offender Record Information (CORI) checks on file with the Superintendent;

2. Provisions are made for medical emergencies, including attending medical personnel, when necessary;

3. Should an emergency situation occur, the supervising faculty member is responsible for notifying the Principal as soon as possible but no later than twenty-four (24) hours after the emergency situation occurs. The supervising faculty member is also responsible for notifying the parent/guardian/caregiver of record by telephone, text, or email once the emergency situation stabilizes but no later than twenty-four (24) hours after the emergency situation occurs

Conduct

1. Students and parents are required to sign an MRSD Student Traveler & Family Agreement Form regarding student conduct while participating in an MRSD-sponsored field trip.

2. Following an investigation that violates the Code of Conduct, if Coordinator, in consult with the Principal and Central Office staff, determines that a student's conduct while on a field trip, poses a risk to themselves, or the safety of the group, or is no longer manageable by MRSD staff on the field trip, the district reserves the right to request, and make arrangements for that student to return home. 

3. The district also reserves the right to request that families assume responsibility for all or a portion of the costs associated with their child's return.              

4. Students may be subject to further disciplinary action and will be provided the opportunity to have a formal hearing at the school level upon return. The School Must document the Parent/Guardian’s consent to this policy prior to the trip.  

Access & Inclusion 

1. Students with English Language Learner status, 504 Plans, and/or IEPs cannot be denied access to field trips due to their disability. 

2.  It is the responsibility of the school to ensure that all accommodations normally provided to the student as indicated in their educational plans, are made available during field trips, including medication. 

3. Participating students’ IEP or 504 Plan shall be available to any staff coordinating and/or participating in the field trip. 

Student Health

1. In order to plan a field trip that is safe for every student, the following guidelines must be followed.  Safe and equal access must be provided for all students.  For all-day trips, the school nurse must be notified 4 weeks in advance of the trip.  Additional trained chaperones for behavior support or specialized transportation may be required. 

2. If any student has medical or allergy needs, staff must consult with the school nurse regarding allergy management, daily and emergency medications, and, if applicable, to ensure that a staff member trained to administer the medication attends the field trip.

3. In some circumstances, a physician’s recommendation may be necessary to ensure that it is safe for a particular student to attend a field trip. This is based on the distance or time for an emergency response, severity of a medical or mental health need, and risk to student’s safety.  Please consult with the school nurse if there are any concerns regarding the appropriateness of a particular trip for a student. 

4. Emergency contact phone numbers must be brought on the trip.  If a student on the trip may require emergency administration of epinephrine, a trained staff member must accompany the student at all times. 

Right to search a student's belongings

1. Consent will be sought to search students' belongings prior to leaving by an administrator or designee.

Transportation

1. The use of vans or private automobiles for trips planned to include late-night or overnight student travel is prohibited. 

2. All efforts will be made for Late-night trips to use commercial motor coaches for trips over 150 miles.

3. Trips planned to include late-night or overnight student travel will include a pre-trip check of companies, drivers, and vehicles. CORI checks will be conducted in accordance with Massachusetts General Laws Chapter 71, section 38R. 

4. The Superintendent or designee will ensure that the selected carrier is licensed for passenger transportation by the Federal Motor Carrier Safety Administration (FMCSA). The district will not contract with any carrier that has a safety rating of “conditional” or “unsatisfactory”.
   FMCSA ratings are available at http://www.safersys.org/.

5. The contract with the carrier will prohibit the use of subcontractors unless sufficient notice is given to the district that allows verification of the subcontractor’s qualifications.

6. Additional Resources
   Federal Motor Carrier Safety Administration (FMCSA) - http://www.fmcsa.gov
   United Motorcoach Association Student Motorcoach Travel Safety Guide (includes “Motorcoach Safety Checklist) - http://www.uma.org/consumerhelp/studentguide.asp
   Department of Defense’s approved list or motor carriers - http://www.mtmc.army.mil/content/504/approvedlist.pdf

Final Approval

1. Final approval will not be granted until all preparations for the trip have been completed including, but not limited to, all logistical details involving transportation, accommodation arrangements and fundraising efforts. 

Cross references:
JJH-R - Student Travel Regulations

ADDA Background Checks

Legal references:
Chapter 346 of the Acts of 2002 (et al) approved on October 9, 2002
M.G.L. 69:1B; 71:37N; 71:38R
603 CMR 27.00

Adopted by the MRSC March 27, 2013

Revised: 5/12/2022; 4/11/2024

File IJOA- Travel Abroad
Monomoy Regional School District
Travel - International/Abroad 

International/abroad Field trips are not an extension of the school’s Standards-Based Curriculum and are considered voluntary.

School Committee Approval Prior to planning

1. Initial approval by the School Committee is required prior to informing students and families, and before engaging students in fundraising activities.

Planning

1. The trip coordinator(s) and principal shall work together to establish essential participation criteria for the trip, that informs students and parents of all of the activities and risks associated with each itinerary activity, and trip location, to determine what accommodations or modifications may need to be made for the student to successfully and safely participate in all, or portions of the trip. 

2. The trip coordinator(s) must consider their student demographics when selecting field trip locations, sites, and activities. Specifically determine the impact the locations, sites, and activities may have on diverse populations such as students of color, EL students, students who identify with the LGBTQ community, students with disabilities, and those who may be in the minority during your field trip experience, and those students who belong to groups that have experienced marginalization in the location being visited. 
3. The trip coordinator(s) must work to prepare students for sensitive experiences,and ensure that the program is safe and inclusive for all students
4. The trip coordinator(s) and Principal shall work with transgender and gender-non-conforming students to provide accommodations (including grooming) that affirm the student's gender identity while also ensuring safety.
5. The trip coordinator(s)should work with students and families to make sure travel documents (airline ticket, passport) reflect their legal names as listed on government-issued identification, while all unofficial documents and material may reflect the student's preferred name. 
6. International/Abroad accommodations will be made in advance with student safety and security in mind. 
7. International/Abroad trips should offer significant educational benefits to students that clearly justify the time and expense of the trip. Such trips should be appropriate for the grade level. 
8. Should the travel agency offer a choice of travel points or monetary compensation for booking the trip, all funds/points will be used for student scholarships.  If points cannot be issued to Monomoy Regional School District for student use, the monetary option will be chosen.  If the monetary option is chosen the check will be made out to Monomoy Regional School District.

Procedures

1. The Superintendent will establish procedures to assure that minimally (this list is not exhaustive):
   1. Students have parent/guardian permission for trips.
   2. All appropriate medical forms are completed
   3. Authorization and Acknowledgement of risks AND Medical Authorization
   4. All required consents are completed
   5. All trips are properly supervised.
   6. All safety precautions are observed.
   7. All trips contribute substantially to the educational program.
   8. The Field Trip Request Form is submitted at least 30-days in advance
   9. The school Nurse must approve prior to submitting the Field Trip Request Form
   10. The Field Trip Checklist form is completed
   11. Fiscal accountability
   12.  All field trip applications contain a section specifically for approval/waiver for swimming and water activities.
   13. Authorization and Acknowledgement of risks AND Medical Authorization (one form for parent/guardian and one for students over 18) for all trips (day, overnight and international)

 Chaperone Disclosures

As required by State Law, all chaperones who are municipal employees shall comply with the disclosure requirements established under the Conflict of Interest law and regulations of the Ethics Commission.

Emergency Provisions for All Travel

1. Trips are planned with careful consideration of student safety which includes, without limitation, an appropriate number of adult chaperones and confirmation that all chaperones have approved Criminal Offender Record Information (CORI) checks on file with the Superintendent;
2. All International/abroad trips will have an emergency plan that includes provisions for transportation or flight cancellations; provisions for illness/hospitalization, attending medical personnel when necessary, and other anticipated emergencies;
3. Should an emergency situation occur, the supervising faculty member is responsible for notifying the Principal as soon as possible but no later than twenty-four (24) hours after the emergency situation occurs. The supervising faculty member is also responsible for notifying the parent/guardian/caregiver of record by telephone, text, or email once the emergency situation stabilizes but no later than twenty-four (24) hours after the emergency situation occurs;
4. Students and parents/guardians/caregivers, and chaperones will receive written notice that all Monomoy Regional School District policies on student behavior, student handbook rules and regulations, Massachusetts Interscholastic Athletic Association (MIAA) rules and regulations, and trip rules regarding student conduct will apply and be in effect at all times.

Conduct

1. Students and parents are required to sign a MRSD Student Traveler & Family Agreement Form regarding student conduct while participating in a MRSD sponsored field trip.
2. Following an investigation that violates the Code of Conduct, if Coordinator, in consult with the Principal and Central Office staff,determines that a student's conduct while on a field trip, poses a risk to themselves,or the safety of the group,or is no longer manageable by MRSD staff  on the field trip, the district reserves the right to request,and make arrangements for that student to return home. 
3. The district also reserves the right to request that families assume responsibility for all, or a portion of the costs associated with their child's return.              
4. Students may be subject to further disciplinary action, and will be provided the opportunity to have a formal hearing at the school level upon return. The School Must document the Parent/Guardian’s consent of this policy prior to the trip.  

Access & Inclusion 

1. Students with English Language Learner status, 504 Plans and/or IEPs cannot be denied access to field trips due to their disability. 
2.  It is the responsibility of the school to ensure that all accommodations normally provided to the student as indicated in their educational plans, are made available during field trips, including medication. 
3. Participating students’ IEP or 504 Plan shall be available to any staff coordinating and/or participating in the field trip. 

Student Health

1. Overnight Field Trip Medical Information Forms must be obtained for all students attending an overnight field trip (including in-state/ out-of-state/international trips) prior to the overnight trip.
2. If any student has a serious medical, or mental health condition, please be sure that his/her doctor is aware of the essential participation criteria and location of the trip, and writes a letter indicating that the child may safely attend and participate in trip activities. Keep this document on file with other key permission slips and medical forms.
3. Students and staff should be current on all immunizations and vaccinations including those related to the location they will be traveling to. Travelers should consult with their primary care doctor and can also visit the Center for Disease Control’s website for information on staying healthy while traveling at https://wwwnc.cdc.gov/travel.
4. Emergency contact phone numbers must be brought on the trip.  
5. Emergency administration of epinephrine - at least one chaperone will be trained in the administration of epinephrine and will be assigned to the student(s) who require such treatment if needed.

Passports & Visas  

1. The Coordinators will Physically check all students' passports before your travel date to be sure that they are valid and will be valid at least six months after your return date.
2. Research if your destination requires a visa. Every country has a different application and timeline for obtaining a visa.
3. Determine who holds a non-U.S. visa. There are many countries that do not require US passport holders to have a visa, but require them for NON-U.S. passport holders.
4. There are also countries that might require Americans to obtain a visa but do not require one for a non-U.S. passport holder. 
5. Identify the countries from which your travelers hold passports as they might be questioned in customs, or might have to contact other consulates if they lose their passports abroad.  

Communication Plan

1. International Phone Service Coverage:
   1. The trip coordinator(s) must have international cell phone coverage for the duration of his/her trip for communication with MRSD, or families in the event of an emergency.
   2. This cell phone must be on at all times so you may be contacted in case of an emergency. If this is not possible due to your location,  please arrange a communication plan with the MRSD finance office. 
   3. If such international coverage requires you to purchase an international plan, or to accrue additional costs due to the trip, please submit your receipts to the MRSD Finance Office for reimbursement.
   4. The trip coordinator(s) must also carry the phone numbers for the principal. You are required to call anytime there is an emergency.   
2. District Communication:
   1. Codify a clear communication plan with your Principal prior to departure. 
   2. You must check in with the principal or designee via phone call, text, or email upon arrival, every 48 hours, whenever the itinerary significantly changes, whenever you expect to lose cell/email coverage, upon departure, and upon safe return.
   3. You MUST check-in via phone call to the principal or designee when there is an incident or an emergency. 
3. Communication with Families:
   1. Set expectations regarding communication during travel between chaperones/student travelers, and the principal and families.
   2. Families Must know who to call 24/7 in case of an emergency.
   3. If you need support in family communication before, during, and after the trip, contact the principal or designee.  
4. Incident Reporting:  
   1. International Program Incident Reporting and Support:
      1. Contact the principal or designee for any emergency situation that results in the admittance of a student or chaperone to a hospital or clinic, or if you fear for the safety of anyone on your trip at any time.                     
      2. When in doubt, call! 
      3. Emergencies may be of a medical, environmental, political, behavioral, legal, logistical, or other nature.
      4. You MUST check-in via phone call to the principal or designee if there is an incident.

Right to search a student's belongings

Consent will be sought to search students' belongings prior to leaving and during any time while on the trip by an administrator or designee.

AUTHORITY TO APPROVE/DISAPPROVE/CANCEL -International/Abroad

1. Monomoy Regional School District, acting through the School Committee or the Superintendent, reserves the right 

1.  to cancel trips up to departure and 
2. to recall trips in progress, if national and/or international conditions so warrant or if security and safety concerns over which Monomoy Regional School District has no control render it appropriate to cancel the trip. 

2. The following criteria will be taken into consideration: 

1. U.S. Department of State Travel Advisory; 
2. Homeland Security Advisory (alert status); 
3. and/or Declaration of War or armed conflict. Additionally, the critical judgment of the School Committee, with input from the Superintendent, principal, and supervising faculty member, will be taken into consideration.
4. The Superintendent will alert the School Committee to final deadlines regarding the required commitment of funds if there are national and/or international events/situations/conditions that might cause the School Committee to cancel or recall a trip due to safety concerns or other reasons. 
   5. In the event that a trip must be canceled in accordance with this Section C, school officials will make a reasonable effort to obtain a refund of monies paid by students and parents/guardians/caregivers. However, such refunds are not guaranteed and are subject to the specific contract with the travel vendor. 
   6. The student and parents/guardians/caregivers understand that he/she/they may lose any and/or all of the funds he/she/they have expended for the voluntary trip.

7. Pursuant to state law and regulation, the School Committee is responsible for approving out-of-state (longer than two and a half hour drive) and/or overnight trips. Exception: In the event that approval is required for an academic or athletic contest, competition or tournament and the schedule is such that the contest, competition, or tournament is not known to administrators within 10 calendar days before the next regularly scheduled School Committee meeting, said approval authority is delegated to the Superintendent of Schools.
8. The approval process for a specific trip shall be completed prior to making any preparations for the trip, taking deposits from students, or engaging students in fundraising activities for the trip.

APPROVAL DOCUMENTATION - International/Abroad

1. Approval for all trips that involve contractual obligations with any third party(ies) must be obtained prior to making any such obligations. All trips must be approved in writing by the appropriate authority as specified in this policy. The initial documentation required for submission for approval of a trip must include:
2. Proposed dates and itinerary
3. Description of student eligibility
4. Estimated number of students expected and percentage of eligible students participating
5. Cost per student (if applicable)
6. Mode(s) of transportation and schedule
7. The ratio of chaperones/teachers to students for the trip recommended by the Principal 
8. Description of arrangements for meals and lodging (if applicable). Accommodations will include enough rooms so that no chaperones are rooming with students
9. Description of security personnel/features for transportation and accommodations
10. Means of financing
11. Draft copy of all contract(s) and copies of the travel company´s insurance policy (and relevant riders), and refund policies associated with the trip
12. Draft copy of the letters to be sent to parents and guardians referencing the specifics of the trip including all of the above and any rules specific to the trip which are in addition to the Monomoy Regional School District student conduct policies, student handbook rules or regulations, and the Massachusetts Interscholastic Athletic Association (MIAA) rules and regulations.  For international trips, the sponsoring faculty member will provide parents/guardians/caregivers a copy of the State Department travel advisory and Homeland Security Alert Status for all countries to be visited
13. In the case of academic fieldwork, a description of the educational alternative and mapping of that alternative for students who are not participating, if applicable
14. Written verification from the superintendent's office that all chaperones have a Criminal Offender Record Information CORI check on file
15. For international trip requests a printout of the State Department Travel Advisory and Homeland Security Alert Status for all countries to be visited
16. Additional information may be requested by the appropriate authority prior to making a decision
17. Should external circumstances change after the initial trip approval detailed modifications to the relevant approval documentation (see above) will be required
18. Other requirements as determined by the Principal.

Fees

1. A contingency fee will be assessed to the cost of the trip to cover extenuating circumstances which will be refunded if not used. 
2. The Principal and Business Manager will oversee this

 Fundraising

1. The School Committee will consider the educational value of the trip in relation to the cost prior to granting initial approval. 
2. Initial fundraising activities for trips will be subject to approval by the Principal or designee
3. Teachers and other school staff are prohibited from soliciting for privately run trips through the school system and in the schools. 
4. The amount of time to be devoted to fundraising should be reasonable and commensurate with students’ obligations for homework, after-school activities, and jobs.
5. Group fundraising activities are preferred. Students should not be assigned individual fundraising targets. All funds raised should be equally distributed to all students participating in the school sponsored trip. Furthermore, If students are charged individual fees for participation, every effort scholarship money may be made available where needed.

Transportation

1. All International/Abroad Trips planned will include a pre-trip check of companies, drivers, and vehicles. CORI checks will be conducted in accordance with Massachusetts General Laws Chapter 71, section 38R. 
2. The Superintendent or designee will ensure that the selected carrier is licensed for passenger transportation by the Federal Motor Carrier Safety Administration (FMCSA). The district will not contract with any carrier that has a safety rating of “conditional” or “unsatisfactory”.
   FMCSA ratings are available at http://www.safersys.org/.
3. The contract with the carrier will prohibit the use of subcontractors unless sufficient notice is given to the district that allows verification of the subcontractor’s qualifications.
4. Additional Resources
   Federal Motor Carrier Safety Administration (FMCSA) - http://www.fmcsa.gov
   United Motorcoach Association Student Motorcoach Travel Safety Guide (includes “Motorcoach Safety Checklist) - http://www.uma.org/consumerhelp/studentguide.asp
   Department of Defense’s approved list or motor carriers - http://www.mtmc.army.mil/content/504/approvedlist.pdf

Final School Committee Approval

1. Final approval will not be granted until all preparations for the trip have been completed including, but not limited to, all logistical details involving transportation, accommodation arrangements and fundraising efforts. 
2. The School Committee requires that final approval be sought no less than 30- days prior to the scheduled trip dates.or sooner if earlier commitments are necessary for travel logistics and/or fundraising efforts.
3. The School Committee will only review for approval of school-sanctioned trips.
4. The School Committee will not review or approve trips that are privately organized and run without school sanctioning

Cross references:
JJH; IJOA; JJH-R 

Legal references:
Chapter 346 of the Acts of 2002 (et al) approved on October 9, 2002
M.G.L. 69:1B; 71:37N; 71:38R
603 CMR 27.00

Adopted by the MRSC March 27, 2013

Revised: 5/12/2022; 4/11/2024; 11/7/2024

Human resources are those individuals or groups who are invited into the schools to present supplementary information and ideas to the classroom course of study. These experiences afford students the opportunity to benefit from community viewpoints. Care should be taken in selecting these speakers so that they are individuals who respect diversity in thinking and varying views and who are not attempting to inappropriately influence points of view.

Cross references:

ADDA, C.O.R.I. Requirements

Adopted: March 27, 2013

Revised:

It is the policy of the School Committee to encourage volunteer efforts in the schools.

Parents/guardians, business representatives, senior citizens, and other community volunteers are recognized as important sources of support and expertise to enhance the instructional program and vital communication links with the community. The volunteer program will be coordinated in cooperation with building administrators.

All volunteers must have a valid C.O.R.I. check.

Adopted: March 27, 2013

Revised:

The philosophy of the School Committee concerning academic achievement, as well as children's social growth and development, is based on the premise that students have diverse capabilities and individual patterns of growth and learning.

Therefore, the Committee feels it is important that teachers have as much and as accurate knowledge of each student as possible in order to assess his/her needs and growth, and make instructional plans for him/her. A sharing of information among parent, teacher, and student is essential.

The Committee supports staff efforts to find better ways to measure and report student progress. 

It will require that:

1. Parents/guardians are informed regularly, and at least three times a year, of the progress their children are making in school.
2. Parents/guardians will be alerted and conferred with as soon as possible when a child's performance or attitude becomes unsatisfactory or shows marked or sudden deterioration.
3. Insofar as possible, distinctions will be made between a student's attitude and his/her academic performance.
4. At comparable levels, the District will strive for consistency in grading and reporting except as this is inappropriate for certain classes or certain students. 
5. When no grades are given but the student is evaluated informally in terms of his/her own progress, the school staff will also provide a realistic appraisal of the student's standing in relation to his/her peers.
6. When grades are given, the school staff will take particular care to explain the meaning of marks and symbols to parents.

Adopted: March 27, 2013

Revised:

The School Committee believes that the purpose of homework is to provide students with opportunities to extend classroom lessons and to transfer specific skills and concepts to new situations. In addition, homework is designed to develop personal responsibility, self-discipline and effective study skills. As with all instructional activities, homework assignments should be meaningful, relevant, and grade appropriate. Homework  assignments will increase both in length and scope as students progress from grade to grade.

Adopted: March 27, 2013

Revised:

The School Committee is dedicated to the continuous academic progress of every student. The professional staff will place students at the age appropriate grade level best suited to them academically, socially, and emotionally.

Students will generally progress annually from grade to grade. Exceptions are made for students who have not demonstrated the progress and growth to be successful in the following grade.

Decisions regarding retention will be made through a collaborative process. Participants in the decision making process will include the parents/guardians and teachers of the student as well as the Principal, and other specialists having insight or expertise in the learning process. Students may also be included in this process.

Each school will have procedures in place to support implementation of the promotion policy. The procedures will include early identification, ongoing intervention to promote success, and development of an accommodation program. Final decisions regarding retention/promotion will rest with the building Principal.

Adopted: March 27, 2013

Revised:

The Early Graduation Program shall be a program which gives special recognition to individual differences existing in the high school student population. It will allow qualified students to complete their high school education and receive their diplomas in less than four years.

Completion of the graduation requirements for an individual student's selected and approved course of studies shall be the determining factor of eligibility for early graduation.

If a student wishes to participate in the Early Graduation Program, it shall be the individual student's responsibility to submit an application to the Principal by the end of the Fall semester of the junior year. Any student who has earned the credits needed for graduation and has submitted an application for the Early Graduation Program within the stated time frame, may elect to leave school at the beginning of the second semester of the senior year, provided both the guidance counselor and the Principal have determined the necessary course credits have been earned. The Monomoy Regional School District will hold one graduation ceremony in June of each year to which early graduation students will be invited to participate.

Adopted: March 27, 2013

Revised:

An important goal of the schools is to help prepare students for intelligent and engaged participation as citizens in our democratic society. One step toward meeting this goal is to introduce students to reasoned and dispassionate approaches to the analysis of contemporary social and political issues. To ensure that these issues can be examined in an atmosphere as free from prejudice as the times permit, the School Committee establishes the following guidelines for discussion of controversial issues in the schools.

Teacher-Planned Classroom Discussions

1. Controversial issues selected by teachers for classroom discussion must relate directly to the objectives and content of courses approved by the School Committee for inclusion in the curriculum.
2. The teachers' right to introduce controversial issues in classroom presentations does not include the right of advocacy. Teachers must refrain from using their positions to express partisan points of view.
3. The approach to discussion of these issues in the classroom must be objective and scholarly with minimum emphasis on opinion and maximum emphasis on intelligent analysis.
4. Teachers must ensure that the reasoned arguments of all sides of an issue are given equal presentation and emphasis in classroom discussions. 
5. Teachers may invite visitors from outside the schools to give presentations on controversial issues when the visitors offer qualifications and resources not available in the schools. All visitors are to be guided by the standards of language usage that prevail in the classrooms and by the standards of scholarly inquiry set forth above. Whenever possible, teachers who invite visitors to present one side of an issue will also invite visitors to present the other side(s). 
6. In all cases teachers must obtain from the appropriate Principal permission to invite visitors for classroom presentations. Permission must be requested at least 48 hours before the scheduled time of presentation.

Student-Initiated Forums on Controversial Issues

Student groups may request permission to conduct forums on controversial issues in the schools. 

The Principal may grant such requests under the following conditions:

1. Preparation for presentation of a forum will not cause any student or teacher to miss class and will not cause the cancellation of any class.
2. Adequate advance planning must be conducted for each forum. A request to hold a forum must be received by the Principal at least three weeks before the scheduled date of presentation. The time requirement may be waived by the Principal. For each request the Principal will appoint, after consultation with the requesting student group, an adult advisory group consisting of at least two parents and two faculty members.
3. The standards for approach to discussion, style of presentation, and use of visitors as defined above will apply to student-initiated forums.

Requests from Groups or Individuals Outside the Schools

No permission will be granted non-school groups or individuals to make presentations on controversial issues in the schools during school hours. Requests for after-school or evening use will be processed in accordance with the Committee's policy on community use of school facilities.

No permission will be granted outsiders for distribution of literature on controversial issues to students in general or to class groups.

A Principal may grant an outside group or individual permission to post one notice of a public meeting for discussion of issues if the language of that notice conforms to the standards that prevail in the community. The Principal will determine the appropriate location for such notices. 

Adopted: March 27, 2013

Revised:

The United States Constitution and the Constitution of the Commonwealth of Massachusetts and related court rulings clearly establish the concept of "church and state separation" and the "preclusion of sectarian instruction in public schools."

In order to help staff members abide by the spirit and letter of the law, and to avoid compromising any student's religious or conscientious beliefs or freedoms, the following guidelines have been established:

The observance of religious holidays is not the responsibility of the public schools. 

While it is recognized that many activities are initiated with the approach of major holidays in order to capitalize on the readiness and interest that is generated at these times, it should be understood that such occasions frequently have religious underpinnings. Care should be taken to relate only to secular aspects of these holidays. 

Music programs given at times close to religious holidays should not use religious aspect of these holidays as the underlying motive or theme. Although religious music is appropriate in the schools to the extent that it is sung or presented for musical rather than religious content, its use should not violate the secular nature of the school. Pageants, plays, recitals, and other literary or dramatic activities should not be used to convey religious messages. While the holidays represent a valid source of ideas for meaningful school art experiences, teachers should avoid assigning or encouraging art work that promotes religious aspects of such holidays. If, however, individual students choose to use a religious personage, event, or symbol as the vehicle for an artistic expression, they should be allowed to take this action.

The above statements should not be interpreted to preclude the factual and objective teaching about religions, religious holidays, and religious differences. Such instruction will be permitted in the schools since insights in this area can enhance the mutual understanding needed by all the
people in a pluralistic society.

Legal references:

603 CMR 26:05

Adopted: March 27, 2013

Revised:

File: IMG

Monomoy Regional School District
ANIMALS IN SCHOOL 

The Monomoy Regional School District is committed to providing a high quality educational program to all students in a safe and healthy environment.

Student Health
The health and well-being of students is the District's highest priority. Animals may cause an allergic reaction or otherwise impair the health of students. No animals may be brought to school or kept in the school, classroom, office or common area that may negatively impact the health of any student who must utilize that area. Animals that cause an allergic reaction or impair the health of students shall be removed from the school immediately so that no student shall have his/her health impaired, and each student shall have full access to available educational opportunities.

Educational Program
No animal shall be brought to school, either in the building or on school property, without prior permission of the building principal.
Use of animals to achieve specific curriculum objectives may be allowed by the building principal provided student health and safety are not jeopardized. The individual requesting that the animal be brought to school is responsible for adhering to the “Animals in the Classroom: Recommendations for Schools” and any other
conditions established by the principal. School principals, in consultation with the Health Services Providers in each building, shall utilize the Massachusetts Department of Public Health publication, “Animals in the Classroom: Recommendations for Schools,” and review student health records to determine which animals may be allowed in the school building. The decision of the principal shall be final. The principal will notify all staff in their building when there are animals present for either classroom or school wide events I order to address potential staff allergies that may impact their workday. 

Animals Prohibited from School
Rabies is a growing problem, and any fur-bearing animal is susceptible to this very serious fatal disease. Infected animals can transmit this disease to students and staff. Based on the Massachusetts Departments of Health and Education recommendations, the following animals are prohibited from schools within the Monomoy Regional School District:

• Wild Animals and Domestic Stray Animals - Because of the high incidence of rabies in bats, raccoons, skunks, foxes, and other wild carnivores, these
• animals should not be permitted in school buildings under any circumstances (including dead animals).
• Fur-Bearing Animals (pet dogs, cats, wolf-hybrids, ferrets, etc.) - These animals may pose a risk for transmitting rabies, as well as parasites, fleas, other diseases, and injuries.
• Bats - Bats pose a high risk for transmitting rabies. Bat houses should not be installed on school grounds, and
• bats should not be brought into the school building.
• Poisonous Animals - Spiders, venomous insects and poisonous snakes, reptiles, and lizards are prohibited for safety reasons. 

Exceptions: Guide, Hearing, and Other Service Dogs or Law Enforcement Dogs - These animals may be allowed in school or on school grounds with proof of current rabies vaccination. Exceptions may be made with the prior approval of the Superintendent of Schools.

Service Animals (Guide or Assistance Dogs)
The Monomoy Regional School District’s School Committee does not permit discrimination against individuals with disabilities, including those who require the assistance of a service animal. The District will comply with Massachusetts law concerning the rights of persons with guide or assistance dogs and with federal law and will permit such animals on school premises and on school transportation. For purposes of this policy, a "service animal includes any dog that has been individually trained to do the work or perform tasks for the benefit of an individual with a disability." The regulations further state that "a public entity shall make reasonable modifications in policies, practices, or procedures to permit the use of a miniature horse by an individual with a disability if the miniature horse has been individually trained to do work or perform tasks for the benefit of the individual with the disability." Service animals perform some of the functions and tasks that individuals with disabilities cannot perform themselves. Service animals are not pets. There are several kinds of service animals that assist individuals
with disabilities. Examples include, but are not limited to, animals that:

• assist individuals who are blind or have severe sight impairments as "seeing eye dogs" or "guide dogs;"
• alert individuals with hearing impairments to sounds;
• pull wheelchairs or carry and pick-up items for individuals with mobility impairments; and
• assist mobility-impaired individuals with balance.

If any student or staff member assigned to the classroom/educational space in which a service animal is permitted suffers an allergic reaction to the animal, the person having custody and control of the animal will be required to remove the animal to a different location designated by the Building Principal or designee and
an alternative plan will be developed with appropriate District staff. Such plan could include the reassignment of the person having custody and control of the animal to a different classroom/educational space. This will also apply if an individual on school transportation suffers an allergic reaction. In this case, an alternate plan will be developed in coordination with appropriate school, District, and transportation staff
including the involvement of the parents/guardian of the student.

When a student will be accompanied by a service animal at school or in other District facilities on a regular basis, such staff member or such student’s parent or guardian, as well as the animal’s owner and any other person who will have custody and control of the animal will be required to sign a document stating that they have read and understood the foregoing.

The Superintendent of Schools or his/her designee shall be responsible for developing procedures to accommodate a student’s use of an assistance animal in District facilities and on school transportation vehicles.

Miniature Horses
Reasonable modifications. Reasonable modifications in policies, practices, or procedures will permit the use of a miniature horse by an individual with a disability if the miniature horse has been individually trained to do work or perform tasks for the benefit of the individual with a disability.

Assessment factors. In determining whether reasonable modifications in policies, practices, or procedures can be made to allow a miniature horse into a specific facility, a public entity shall consider:
(i) the type, size, and weight of the miniature horse and whether the facility can accommodate these features;
(ii) whether the handler has sufficient control of the miniature horse;
(iii) whether the miniature horse is housebroken; and
(iv) whether the miniature horse's presence in a specific facility compromises legitimate safety requirements that are necessary for safe operation

Animal under handler’s control
The District shall not assume or take custody or control of, or responsibility for, any service animal or the care or feeding thereof. The owner or person having custody and control of the animal shall be liable for any damage to persons, premises, property, or facilities caused by the service animal, including, but not limited
to, clean up, stain removal, etc.. A service animal shall have a harness, leash, or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the service animal's safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler's control (e.g., voice control, signals, or her effective means).

Exclusions
If, in the opinion of the school principal or authorized designee, any service animal is not in the control of its handler, or if it is not housebroken, the service animal may be excluded from the school or program. The service animal can also be excluded if it presents a direct and immediate threat to others in the school. The
parent or guardian of the student having custody and control of the dog service animal will be required to remove the service animal from District premises immediately. If any student or staff member assigned to the classroom in which a service animal is permitted suffers an allergic reaction to the animal, the person having custody and control of the animal will be required to remove the animal to a different location designated by the building principal or designee and an alternative plan will be developed with appropriate District staff. Such plan could include the reassignment of the person having custody and control of the animal to a different classroom assignment. This will also apply if an individual on school transportation suffers an allergic reaction. In this case, an alternate plan will be
developed in coordination with appropriate school, District, and transportation staff including the involvement of the parents/guardian of the students.
When a student is accompanied by a service animal at school or in other District facilities on a regular basis, such staff member or such student’s parent or guardian, as well as the animal’s owner and any other person who has custody and control of the animal will be required to sign a document stating that he/she has read
and understands the foregoing.

Requests
Student requests for service animal accommodations, including requests to have a service animal accompany a student in classrooms, are determined by the section 504 Team or the special education team meeting process. Employee requests for disability accommodations, including requests to have a service animal at work, are handled through the appropriate disability accommodation policy and procedures of the ADA act and Monomoy Regional School District policy.
The owner of the service animal must provide annual proof that the animal is up to date on all of its required vaccinations as determined by the animal’s veterinarian. All service animals must be treated for, and kept free of, fleas and ticks. All service animals must be kept clean and groomed to minimize shedding and
dander.

Access to Public Areas
Service animals accompanying individuals with disabilities are welcome in all areas of the schools that are open to the public (except in situations noted above). Specific questions related to the use of service animals on the Monomoy Regional School District properties by visitors should be directed to the ADA Coordinator
or the Director of Student Services.
The superintendent or his/her designee shall be responsible for developing procedures to accommodate a student’s use of an assistance animal in District facilities and on school transportation vehicles. Please see accompanying “Guidelines for the Administration of the Animals in Schools policy.”

LEGAL REF.: Title II of the American with Disabilities Act
Final Rule amending 28 CFR part 35
40 U.S. Code § 3103
REF.: Animals in the Classroom: Recommendations for Schools; Massachusetts Department of Public
Health (http://www.mass.gov/Eeohhs2/docs/dph/cdc/rabies/school_protocol.pdf)

Adopted: 1/31/19
Revised: 11/7/19

Under the supervision and direction of a qualified teacher, a high school student may participate in an independent study program in an area of his/her choosing with the following regulations:

Eligibility

Any student may participate in this program provided:

1. The student has an overall average of "B" or better. 
2. The student has an "A" or “B" average in the area of independent study.
3. The student demonstrates the maturity, and motivation necessary to be involved in a program which will involve more work than an average course. It is recommended that a student planning independent study take no more than four other major subjects.

Application and Approval Procedures

When a student registers for his/her year's academic program he/she will indicate if he/she desires to participate in independent study. He/she must request at this time a separate "application for approval" to participate in the program. The application must include the following:

1. A proposal of the area of independent study giving a brief description of the project and the goals of the proposed program.
2. Parental approval.
3. Approval of the department chairman in which the program will be undertaken and the approval of the teacher who will supervise the independent study.
4. Approval of the guidance director. 

A conference will be held with all parties concerned before final approval is granted for the proposed program.

However, once the application has been approved by all concerned, the student will be required to meet regularly with the department chairman and/or the teacher designated by the chairman to be the student's supervisor for this program until a final topic is selected and an outline for the
program is established.

The student will be allowed three weeks to present a statement of the culminating activity of the project, on which he/she will be evaluated.

No more than two students will be assigned to work with a teacher on independent study each half year.

In the event that three or more students are pursuing independent study in one subject area, they shall be required to meet as a group with the department chairman periodically for a seminar. The purpose of this type of discussion will be to afford the student an opportunity to exchange ideas and opinions with his/her peers who share a strong interest in the same subject area. 

Evaluation of Project

Each student pursuing independent study must successfully accomplish his/her stated activities and goals. Failure to meet this requirement will necessitate an incomplete grade without course credit.

The grade a student receives will be determined by the teacher involved, and the department chairman. If the department chairman is the supervisor, one other teacher in the department will be involved in grading the student's project.

Students who participate in an independent study program will, at the end of each marking period, present his/her project to an appropriate class section as determined by their supervisors. 

At the conclusion of the program a copy of the final written reports presented by the student should be on file in the school library.

Adopted: March 27, 2013

Revised:

The student is the focal point and highest priority of all operations of a school system. Consequently, the School Committee can expect to spend much of its time in study, deliberation, and policy formulation on matters directly related to students.

The Committee and staff will work together to establish an environment conducive to the very best learning achievements for each student through meeting the following goals regarding students:

1. To individualize the learning program in order to provide high expectations for each student according to his/her specific background, capabilities, learning styles, interests, and aspirations.
2. To protect and observe the legal rights of students. 
3. To enhance the self-image of each student by helping him/her feel respected and worthy through a learning environment that provides positive encouragement through frequent success.
4. To provide an environment of reality in which students can learn personal and civic responsibility for their actions through meaningful experiences as members of our learning community.
5. To deal with students in matters of discipline in a just and constructive manner. 
6. To provide in every way possible for the safety, health, and welfare of students.

Legal references:

603 CMR 26:00

Adopted: March 27, 2013

Revised:

File JB: 

Monomoy Regional School District

Equal Educational Opportunities

1. In recognition of the diversified characteristics and needs of our students and with the keen desire to be responsive to them, the School Committee will make every effort to protect the dignity of the students as individuals. It also will offer careful consideration and sympathetic understanding of their personal feelings, particularly with reference to their race, color, sex, religion, gender identity, national origin, sexual orientation homeless status, or physical and intellectual differences.

2. To accomplish this, the Committee and its staff will make every effort to comply with the letter and the spirit of the Massachusetts equal educational opportunities law (known as Chapter 622 of the Acts of 1971), which prohibits discrimination in public school admissions and programs. 

3. The law reads as follows:
   No child shall be excluded from or discriminated against in admission to a public school of any town, or in obtaining the advantages, privileges and course of study of such public school on account of genetic information, ancestry, military status, housing status, race, color, sex, religion, national origin, sexual orientation, gender identity, disability, or traits historically associated with race, including, but not limited to hair texture, hair type, hair length, and protective hairstyles. Protective hairstyles includes but is not limited to braids, locks, twists, bantu knots, hair coverings, and other formations. 

4. This will mean that every student will be given equal opportunity in school admission, admissions to courses, course content, guidance, and extracurricular and athletic activities.
    

5. All implementing provisions issued by the Board of Education in compliance with this law will be followed.
    

Legal references:
Title VI, Civil Rights Act of 1964
Title VII, Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972
Executive Order 11246, as amended by E.O. 11375
Title IX, Education Amendments of 1972
M.G.L. 76:5; 76:16 (Chapter 622 of the Acts of 1971)
Board of Education Chapter 622 Regulations Pertaining to Access to Equal
Educational Opportunity, adopted 6/24/75, amended 10/24/78
Board of Education, Chapter 766 Regulations 10/74 - amended through 3/28/78
603 CMR 26:00
Cross references:
AC, Nondiscrimination

• CROWN Act (Create a Respectful and Open World for Natural hair) July 26, 2022

Adopted: March 27, 2013
Revised: December 22, 2022

In an attempt to permit children to enter kindergarten or first grade at the time most appropriate for them individually, the School Committee establishes the following policy on entrance age: 

1. Children who will be five years of age before September 1 of the school year during which they wish to enroll will be eligible to enter kindergarten in September.
   
   However, those children whose fifth birthday falls between September 1 and December 1 will be evaluated by appropriate staff for readiness for school, and discussions will be held with parents if it is believed that the children would benefit were admission postponed until the following year. 
   
   The admission of children whose birthdays fall between September 1 and December 1 will be solely at the school's discretion.
    
2. Initial admission of children to the first grade (or other grades) will involve a consideration of both chronological age and the readiness of the children to do the work of those grades.

Legal references:

M.G.L. 15:1G

Board of Education Regulations for Entrance to First Grade and Kindergarten, adopted 7/20/71

Adopted: March 27, 2013

Revised:

All children of school age who reside in the Town of Harwich and Chatham will be entitled to attend the Monomoy Regional Schools, as will certain children who do not reside in the town but who are admitted under School Committee policies relating to nonresident students or by specific action of the School Committee.

Advance registration for prospective kindergarten students will take place on or about the last week of February. Every student seeking admission to school for the first time must present a birth certificate or equivalent proof of age acceptable to the Principal and proof of vaccination and immunizations as required by the state and the School Committee. Proof of residency of legal guardianship may also be required by the school administration.

Legal references:

M.G.L. 15:1G; 76:1; 76:5; 76:15; 76:15A

603 CMR 26:01; 26:02; 26:03

Cross references:

JLCA, Physical Examination of Students

JLCB, Inoculations of Students

JFBB, School Choice

Adopted: March 27, 2013

Revised:

File JFABD: 

Monomoy Regional School District

Homeless Students: Enrollment Rights and Services

To the extent practical and as required by law, the district will work with homeless children and youth and unaccompanied youth 1 (collectively, "homeless students") as well as their families or legal guardians to provide stability in school attendance and other services provide stability in school attendance and other services. Special attention will be given to ensuring the enrollment and attendance of homeless students not currently attending school.

 Homeless students will be provided district services for which they are eligible, including Head Start and comparable pre-school programs, Title I, similar state programs, special education, Educational programs for English learners; vocational and technical education programs, gifted and talented programs and school nutrition programs, summer programming and extracurricular activities.

Homeless students are defined as lacking a fixed, regular and adequate nighttime residence, including: 

1. Sharing the housing of other persons due to loss of housing or economic hardship, or similar reason

2. Living in motels, hotels, trailer parks or camping grounds due to the lack of alternative adequate accommodations;

3. Living in emergency or transitional shelters; 

4. Being abandoned in hospitals; 

5.  Living in public or private places not designed for or ordinarily used as regular sleeping accommodations for human beings; 

6. Living in cars, parks, public spaces, abandoned buildings, substandard housing, transportation stations or similar settings; 

7. Migratory children living in conditions described in the previous examples. 

Students Remaining in Schools of Origin

1. It is presumed to be in the best interest of homeless students to remain in their schools of origin, i.e. the school that the student was attending at the time he or she became homeless, or the last school the student attended prior to becoming homeless.  Homeless students may continue to attend their school of origin for as long as they remain homeless or until the end of the academic year in which they obtain permanent housing.  

2. For homeless students who complete the final grade level served by the school of origin, the term "school of origin" shall also include the receiving school in the same school district educating students at the next grade level. 

3. Homeless students are entitled to transportation comparable to that provided for all other students attending school in the district.  The district will transport students who are sheltered or temporarily residing within the district to the students' school of origin.  

4. For homeless students attending a school of origin located outside the district in which the student is sheltered or temporarily residing, the district in which the school of origin is located will coordinate with the district in which the student is sheltered or temporarily residing to provide the transportation services necessary for the student, and these districts will divide the cost equally. 

5. Formerly homeless students who find permanent housing mid-school year will continue to receive transportation services until the end of the school year.

Students Enrolling in District Where Sheltered or Temporarily Residing

1. Parents or guardians may elect to enroll homeless students in the school district in which the student is sheltered or temporarily residing, rather than having the student remain in the school of origin.  Enrollment changes for homeless students should take place immediately. 

2. If homeless students are unable to provide written proof of their shelter or temporary residence in the district, the homeless liaison will work with the family seeking enrollment to determine homelessness.  

3. Information regarding a homeless student's living arrangement shall be considered a student education record, and not directory information.  Records containing information about the homeless student's living arrangement may not be disclosed without the consent of the parent or satisfaction of another student-privacy related exemption.

4. If the student does not have immediate access to immunization records, the student shall be permitted to enroll under a personal exception. Students and families should be encouraged to obtain current immunization records or immunizations as soon as possible, and the district liaison is directed to assist. 

5. Emergency contact information is required at the time of enrollment consistent with district policies, including compliance with the state's address confidentiality program when necessary. 

6. After enrollment, the district will immediately request available records from the student's previous school.

7. Attendance rights by living in attendance areas, other student assignment policies, or intra and inter-district choice options are available to homeless families on the same terms as families who reside in the district.  

8. Accordingly, the district will provide transportation services to school in a manner comparable to the transportation provided for all other students in the district. 

9. The homeless education liaison ensures that each homeless student’s parent or guardian, and any unaccompanied youth, is fully informed of all transportation services, including transportation to and from the school of origin, and is assisted in accessing transportation to the school of origin.

Unaccompanied Homeless Youth

The Homeless liaison ensures that unaccompanied homeless youth are 

1. enrolled in school;

2. have opportunities to meet the same challenging State academic standards as other children and youth; and

3. are informed of their status as an independent students and are provided with verification of their status for FASFA.

Dispute Resolution  

1. If after conducting a best interest determination based on consideration of the presumption clause, and student-centered factors, the district determines it is not in the best interest to attend the school of origin or the school requested by the parent or guardian or (in the case of an unaccompanied youth) the youth:

   1. The student is immediately enrolled in the school in which enrollment is sought, pending final resolution of the dispute, including all available appeals;

   2. The school provides the parent or guardian of the student, or unaccompanied homeless youth is provided with a written explanation of any decision related to school selection or enrollment made by the school, the district, or the state educational agency, including the right of the parent, guardian, or unaccompanied youth to appeal the decision;

   3. The student, parent, or guardian is referred to the homeless education liaison, who carries out the dispute resolution process prescribed by the Department of Elementary and Secondary Education and, in the case of an unaccompanied youth, ensures that the youth is immediately enrolled in the school the youth seeks enrollment pending resolution of the dispute;

   4. In the case of an unaccompanied youth,  the local homeless liaison assists in placement or enrollment decisions giving priority to the views of the unaccompanied youth and provides notice to the youth of the right to appeal.

2. The Massachusetts Department of Elementary and Secondary Education's Advisory on Homeless Education Assistance contains additional information about educating homeless students and the appeal process.  This advisory is available at the following link:  http://www.doe.mass.edu/mv/haa/mckinney-vento.docx

Homeless children and youth with disabilities

1. For homeless children and youth who have IEPs or 504 plans the LEA shall coordinate the provision of programs for children with disabilities served by the LEA and other involved LEAs.

Parent Engagement

1. The homeless education liaison ensures that parents and guardians of homeless students are informed of the educational and related opportunities available to their children and are provided with meaningful opportunities to participate in their children’s education.

Homeless Liaison     

1. The Superintendent shall designate an appropriate staff person to be the district's liaison for homeless students and their families. 

2. The district's liaison for homeless students and their families shall coordinate with local social service agencies that provide services to homeless children and youths and their families; other school districts on issues of transportation and records transfers; and state and local housing agencies responsible for comprehensive housing affordability strategies. 

3. This coordination includes providing public notice of the educational rights of homeless students in locations such as schools, family shelters and soup kitchens. 

4. The district's liaison will also review and recommend amendments to district policies that may act as barriers to the enrollment of homeless students.  The liaison shall ensure district staff receive professional development and other support on issues involving homeless students.

Foster Care

School Stability and School Selection: Best Interest Determination

1. Maintain a child foster care’s enrollment in the school of origin, unless a determination is made that it is not in the child’s best interest to attend the school of origin, which decision shall be based on all factors relating to the child’s best interest, including consideration of the appropriateness of the current educational setting and the proximity to the school in which the child is enrolled at the time of placement.

Immediate Enrollment of Foster Care Students

1. When a determination is made that it is not in the child’s best interest to remain in the school of origin, ensure the child is immediately enrolled in a new school, even if the child is unable to produce records normally required for enrollment. The enrolling school shall immediately contact the school last attended by that child to obtain relevant academic and other records.

Foster Care Point of Contact

1. The Superintendent will esignate a district staff person as the foster care point of contact.

Transportation

1. transportation to maintain children in foster care in their schools of origin will be provided, arranged, and funded for the duration of the time in foster care.

Military Connected Students

Data for State Report Card

1. The district will collect and report information voluntarily shared about military status. [Each annual state report card is required to provide minimum information, including information on student achievement on the academic assessments at each level of achievement as determined by the state for all students and disaggregated subgroups, including students with the status as a child with a parent who is a member of the Armed Forces on active duty.

Educational Records and Enrollment

1. If official education records cannot be released to the parents for the purpose of transfer, the custodian of the records in the sending state shall prepare and furnish to the parent a complete set of unofficial education records containing uniform information as determined by the interstate commission. 

   1. Upon receipt of the unofficial education records by a school in the receiving state, the school shall enroll and appropriately place the student based on the information provided in the unofficial records, pending validation by the official records, as soon as possible.

2. Simultaneous with the enrollment and conditional placement of the student, the school in the receiving state shall request the student's official education records from the school in the sending state. 

1. Upon receipt of this request, the school in the sending state shall process and furnish the official education records to the school in the receiving state within 10 days or within the time as is reasonably determined under the rules promulgated by the interstate commission.

3. Compacting states shall give 30 days from the date of enrollment or within the time as is reasonably  determined under the rules promulgated by the interstate commission for students to obtain any immunizations required by the receiving state. For a series of immunizations, initial vaccinations shall be obtained within 30 days or within the time as is reasonably determined under the rules promulgated by the interstate commission.

4. Students shall be allowed to continue enrollment at the grade level in the receiving state that is equal with the grade level from the local education agency in the sending state at the time of transition, regardless of age. 

5. A student that has satisfactorily completed the prerequisite grade level in the local education agency in the sending state shall be eligible for enrollment in the next highest grade level in the receiving state, regardless of age. A student transferring after the start of the school year in the receiving state shall enter the school in the receiving state at the level validated by an accredited school in the sending state.

Placement and Attendance

1. When a student transfers before or during the school year, the receiving state school shall initially honor placement of the student in educational courses based on the student's enrollment in the sending state school or educational assessments conducted at the school in the sending state if the courses are offered and space is available. 

2. Course placement shall include, but not be limited to, honors, international baccalaureate, advanced placement, vocational, technical and career pathways courses. Continuing the student's academic program from the previous school and promoting placement in academically and career challenging courses should be paramount when considering placement. This shall not preclude the school in the receiving state from performing subsequent evaluations to ensure appropriate placement and continued enrollment of the student in the courses. 

3. The receiving state school shall initially honor placement of the student in educational programs based on current educational assessments conducted at the school in the sending state or participation or placement in like programs in the sending state. 

4. Such programs shall include, but not be limited to: (i) gifted and talented programs; and (ii) English as a second language programs. This shall not preclude the school in the receiving state from performing subsequent evaluations to ensure appropriate placement of the student.

5.  In compliance with the federal requirements of the Individuals with Disabilities Education Act (IDEA), 20 U.S.C. section 1400 et seq, the receiving state shall initially provide comparable services to a student with disabilities based on: (i) the student's current individualized education program; (ii) the requirements of section 504 of the Rehabilitation Act, 29 U.S.C. section 794; and (iii) title II of the Americans with Disabilities Act, 42 U.S.C. sections 12131-12165. 

6. The receiving state shall make reasonable accommodations and modifications to address the needs of incoming students with disabilities,subject to an existing 504 or title II plan, to provide the student with equal access to education. This shall not preclude the school in the receiving state from performing subsequent evaluations to ensure appropriate placement of the student.

7. Local education agency administrative officials shall have flexibility in waiving course or program prerequisites or other preconditions for placement in courses or programs offered under the jurisdiction of the local education agency.

8.  A student whose parent or legal guardian is an active duty member of the uniformed services and has been called to duty for, is on leave from or immediately returned from deployment to a combat zone or combat support posting, may be granted additional excused absences at the discretion of the local education agency superintendent to visit with that parent or legal guardian on leave or preparing for or returning from deployment.

Eligibility

(a) The following shall be required to be eligible for enrollment in the receiving state's school:

(1) special power of attorney, relative to the guardianship of a child of a military family and executed under applicable law, shall be sufficient to enroll or take any other action requiring parental participation and consent under this compact;

(2) a local education agency shall not charge local tuition to a transitioning military child placed in the care of a non-custodial parent or other person standing in loco parentis who lives in a jurisdiction other than that of the custodial parent; and

(3) a transitioning military child placed in the care of a non-custodial parent or other person standing in loco parentis who lives in a jurisdiction other than that of the custodial parent, may continue to attend the school in which the child was enrolled while residing with the custodial parent.

(b) State and local education agencies shall facilitate the opportunity for transitioning military children's inclusion in extracurricular activities, regardless of application deadlines; to the extent the children are otherwise qualified.

Graduation

1. To facilitate the on-time graduation of children of military families, local education agency administrative officials shall waive specific courses required for graduation if similar course work has been satisfactorily completed in another local education agency or shall provide reasonable justification for denial. 

2. Should a waiver not be granted to a student who would otherwise qualify to graduate from the sending school, the local education agency shall provide an alternative means of acquiring required coursework so that graduation may occur on time.

3. To facilitate the on-time graduation of children of military families, receiving states may accept exit or end-of-course exams required for graduation from the sending state or national norm-referenced achievement tests or alternative testing, in lieu of testing requirements for graduation in the receiving state; require the student to take scheduled exit test in the receiving state, if the student is able to take the tests prior to the end of grade 12; or accept evidence or information from the sending or receiving district that demonstrates that the student has met the receiving state's graduation standard, either through a transcript of courses taken and grades received from the sending and or receiving district; a portfolio of work samples for the student that addresses the required high school standards; standardized norm-referenced test results in the subject required by the receiving state for graduation; or other relevant information.

4. To facilitate the on-time graduation of children of military families, should a military student transferring at the beginning or during grade 12 be ineligible to graduate from the receiving local education agency after all alternatives in subsection (b) have been considered, the sending and receiving local education agencies shall ensure the receipt of a diploma from the sending local education agency if the student meets the graduation requirements of the sending local education agency. In the event that either the transferring or receiving state is not a member of this compact, the member state shall use best efforts to facilitate the on-time graduation of the student under subsections (a) and (b).

Legal references:

M.G.L. Chapter 15E. Sec. 6

Massachusetts Guidance on the Military Interstate Children’s Compact Commission 

Title I, Part C

No Child Left Behind Act, 2002

The McKinney-Vento Act and Title I, Part A, as Amended by the Every Student Succeeds Act of 2015

SOURCE:  MASC - Reviewed 2021

M.G.L. Chapter 15E. Sec. 4 

Adopted: March 27, 2013

Revised: 10/20/2022

File:  JFABE 

Monomoy Regional School District

EDUCATIONAL OPPORTUNITIES FOR MILITARY CHILDREN

To facilitate the placement, enrollment, graduation, data collection, and provision of special services for students transferring into or out of the District because of their parents or guardians being on active duty in the U.S. Armed Services, the District supports and will implement its responsibilities as outlined in the Interstate Compact on Educational Opportunity for Military Children.  The district believes it is appropriate to remove barriers to educational success imposed on children of military families resulting from frequent moves required by parents' or guardians' military deployment.

1. Definitions

1. Children of military families: School aged children, enrolled in kindergarten through 12th grade, in the household of an active-duty member of the uniformed service of the United States, including members of the National Guard and Reserve serving on active duty.

2. Deployment: The period one month before the service members' departure from their home station on military orders through six months after return to their home station.

3. Education(al) records:  Official records, files, and data directly related to a student and maintained by the school including, but not limited to, records encompassing all the material kept in the student's cumulative folder.

B. Eligibility

1. Eligible students are children of military families as well as the children of veterans who have been severely injured and medically discharged, and children of active-duty personnel who died on active duty.  Children of retired active-duty personnel are also eligible to receive services for one year following the discharge due to severe injury, or the retirement or death of an active military parent.  The Compact does not apply to children of inactive Guard or Reserves, veterans and retired personnel not included above, or U.S. Department of Defense personnel and other federal civil service employees and contract employees.

2. The District's responsibilities to eligible students include the following:

   1. Sending schools must send either official or unofficial records with the moving students and District receiving schools must use those records for immediate enrollment and educational placement. 

   2. Upon enrollment of an eligible student, the receiving school must request official records and the sending schools shall respond within 10 days with the records. 

   3. Immunization requirements of the District may be met within 30 days from the date of enrollment (or be in progress). 

   4. Receiving schools must initially honor placement of students in all courses from the sending school.  These include, but are not limited to, Honors, International Baccalaureate, Advanced Placement, vocational-technical, and career pathway courses if those courses are offered in the receiving school and space is available. The receiving schools must also initially honor placement of like programs to those of the student in the sending state, including, but not limited to, Gifted and Talented programs, and English as a Second Language programs. Receiving schools are not precluded from performing subsequent evaluation to ensure the appropriate placement and continued enrollment of the student in courses and programs. 

   5. In compliance with federal law, the district will assume financial and programmatic responsibility for the special education programs of students with existing IEPs drafted in other states. 

   6. As appropriate, the District will exercise the right to waive prerequisites for all courses and programs, while also maintaining its right to re-evaluate the student to ensure continued enrollment, also as deemed appropriate. 

   7. Students of active-duty personnel shall have additional excused absences, as necessary, for visitations relative to leave or deployment. 

   8. An eligible student living with a noncustodial parent or other person standing in loco parentis shall be permitted to continue to attend the school in which he or she was enrolled while living with the custodial parent or guardian, without any tuition fee imposed. 

   9. The District high school will accept exit or end-of-year exams required from the sending state, national norm-referenced tests, or alternate testing instead of testing requirements for graduation in the District (receiving state.)  If this is not possible, the alternative provision of the Interstate Compact shall be followed to facilitate the on-time graduation of the student in accordance with Compact provisions.

LEGAL REFS:  M.G.L. Part I, Title II, Chapter 15E,

Interstate Compact on Educational Opportunity for Military Children

SOURCE:  MASC - Updated 2021

Adopted 10/20/2022

Revised

File:  JFABF 

Monomoy Regional School District

EDUCATIONAL OPPORTUNITIES FOR CHILDREN IN FOSTER CARE

The purpose of this policy is to ensure the educational stability of students in foster care.  Educational stability has a lasting impact on students' academic achievement and wellbeing, and the School Committee is committed to supporting all efforts to ensure that students in foster care have equal access to high-quality, stable educational experiences from preschool (if offered) through high school graduation.

Irrespective of the location of a foster care placement, students in foster care will continue to attend their school of origin, unless after a collaborative decision-making process, it is determined to be in the student's best interest to enroll in and attend school in the district in which the student resides in foster care. Enrollment of students in the district where they reside in foster care will take place immediately upon such a determination.

The district has designated a point of contact for students in foster care.  The district and the point of contact will collaborate with The Department of Children and Families (DCF) to ensure that students can access transportation and the other services to which they may be entitled.

1. Best Interest Determination

1. Decisions about whether a student in foster care should continue to attend the school of origin should be made collaboratively by DCF, the student (as appropriate), the student's family and/or foster family (or, if different, the person authorized to make educational decisions on behalf of the student), the school and district of origin, and (when appropriate) the local district where the student is placed. Best interest determinations should focus on the needs of each individual student and account for unique factors about the student and his or her foster care placement. Every effort should be made to reach agreement regarding the appropriate school placement of a student in foster care; however, DCF will finalize the best interest determination if the relevant parties cannot agree on the best school for the student to attend.  

2. The district can seek review of DCF's decision by utilizing a Foster Care School Selection Dispute Resolution Process established by DESE and DCF.  Decisions made through this process are not subject to review. To the extent feasible and appropriate, the district will ensure that a child remains in his or her school of origin while the disputes are being resolved to minimize disruptions and reduce the number of moves between schools.

B. Transportation

1. The district of origin must collaborate with DCF on how transportation will be arranged and provided to ensure that students in foster care who need transportation to remain in their school of origin will receive such transportation while they are in foster care. 

2. Transportation options may include using Title I funds, establishing regional collaborations among districts, coordinating with existing routes for transportation, seeking help from foster parent(s), etc. Absent other agreements between the district and DCF, the district of origin is responsible for providing transportation to and from the school of origin.

C. Immediate Enrollment

1. If it is in the best interest of a student in foster care to leave the school of origin, the student must be immediately enrolled in the district in which he or she resides in foster care.  During enrollment of students in foster care, DCF representatives will present the district with a form indicating that the student is in foster care, along with a state-agency identification badge. 

2. If the student does not have immediate access to immunization records, the student shall be permitted to enroll under a personal exception. Students and families should be encouraged to obtain current immunization records or immunizations as soon as possible, and the district liaison is directed to assist.  Emergency contact information is required at the time of enrollment consistent with district policies, including compliance with the state's address confidentiality program when necessary.  After enrollment, the district will immediately request available records from the student's previous school.

3. Attendance rights by living in attendance areas, other student assignment policies, or intra and inter-district choice options are available to students in foster care (homeless families) on the same terms as families who reside in the district.  Accordingly, the district will provide transportation services to school in a manner comparable to the transportation provided for all other students in the district.

LEGAL REFS:  Every Student Succeeds Act (ESSA);

Fostering Connections to Success and Increasing Adoptions Act of 2008 (Fostering Connections Act)

Approved 10/20/2022

Revised

File JFBB

Monomoy Regional School District

School Choice

It is the policy of this Monomoy Regional School District to admit non-resident students under the terms and conditions of the Interdistrict Choice Law (M.G.L. 76:12) and Intradistrict School Choice- MGL Part 1, Title XII, Chapter 76:12(B)

1. The following conditions apply:

Admission through school choice is only open to residents of Massachusetts. See G.L. c. 76, § 12B(a) (definition of sending district). Additionally, a student must be a resident of Massachusetts to attend and to continue attending a receiving district through school choice.

1. When admitting students through school choice under G.L. c.76, § 12B, school districts may not consider or discriminate based on race, color, religious creed, national origin, sex, gender identity, age, sexual orientation, ancestry, athletic performance, physical handicap, special need, academic performance, or proficiency in the English language. The statute requires a random selection process if there are more applications for admission than there are seats available G.L.  c. 76, § 12B(j).

2. When determining capacity for admission of school choice students by June 1st for the upcoming school year,  the school committees will specify the schools and grades in which seats are available for non-resident students. See G.L. c. 76, § 12B(c). 

3.  Not later than May first of every year, the school committee will submit a report to the Department of Elementary and Secondary Education stating:

   1.  The capacity of each school for the following academic year.

   2. The number of students expected to attend each school in the following academic year.

   3. The number of additional seats therefore available to non-resident students.

4. Rescinding a vote

1. Rescinding an earlier vote to participate in school choice

If the new vote of the school committee occurs before June 1, it overrides the previous vote. Students who are already participating in the school choice program, or who were admitted prior to the new vote, have a right to continue attending school in the receiving district. If the new vote of the school committee occurs on or after June 1, it is ineffective and the district remains a school choice district for the upcoming school year.

2. Rescinding an earlier vote to withdraw from school choice

Consistent with statutory presumption that all school districts will participate in school choice, a school committee may rescind an earlier vote to withdraw from school choice. The new vote to participate in school choice need not occur prior to June 1^st.

5. School committees may establish terms for accepting non-resident students; provided, however, that if the number of non-resident students applying for acceptance to said district exceeds the number of available seats, said school committee shall select students for admission on a random basis.

   1. Priority for school choice admission

      1. Sibling preference: 

         1. Any sibling of a student already enrolled in the district shall receive priority for admission G.L. c. 76, § 12B

         2. Siblings are students who have a common parent, either biologically or legally. 

      2. Intradistrict Choice Plan:

         1. Harwich or Chatham students have priority placement if there is a lottery for available seats at the elementary school in the town which they do not reside. 

6. Monomoy staff child preference:

   1. The Monomoy School Committee will give preference for admittance into the Monomoy School District under School Choice for children of employees of the Monomoy School District and employees of the Towns of Chatham and Harwich.

7. The selection process must take place prior to July 1. 

8. Transportation is not provided for students attending another school district.  

9. The Superintendent has the discretion, in consultation with the administrative team, to admit children of Monomoy Regional School District employees and municipal employees working for the Town of Chatham or Town of Harwich outside of school choice under G.L. c. 76, § 12. In these special cases, Monomoy Regional School District is not eligible to receive school choice tuition for such students.

Legal references:

M.G.L. 71:6; 71:6A; 76:6; 76:12; 76:12B

Adopted: March 27, 2013

Revised: 5/27/2021; 8/9/2023

File: JH

Monomoy Regional School District

STUDENT ABSENCES AND EXCUSES

In accordance with State Law all school-aged students must attend school regularly. The School Committee considers regular school attendance essential for success in school. It does recognize, however, that  Parents of children attending our schools should ensure their child(ren) attend school regularlty. have special rights as well as responsibilities, one of which is to ensure that their children attend school regularly,

Therefore, Students in the Monomoy Regional Schools may be excused temporarily from school attendance for the following reasons:

a.      Illness or quarantine

b.      Bereavement or serious illness in family

c.      Weather so inclement as to endanger the health of the child

d.      For Observance of major religious holidays

A child may also be excused for other exceptional reasons with prior approval of the principal.

A student's understanding of the importance of day-to-day school work is an important factor in the shaping of his/her character. Parents can help their children by refusing to allow them to miss school needlessly.

Accordingly, parents shall provide a written explanation for the absence and tardiness of a child. These shall be required in advance for types of absences where advance notice is possible.

In instances of chronic or irregular absence reportedly because of illness, the school administration may request a physician's statement certifying such absences to be justifiable. Chronic absenteeism is categorized as 10% of the school year.

Other obligations concerning student absences and tardiness are delineated in the school handbooks and in School Attendance Regulations.  Examples of resources that may be accessed if a student is chronically absent may include the following: referral to the Family Resource Center, soliciting support from the District Attorney’s Office, and as a last resort filing a petition of [1]“failure to send” or filing with the Department of Children and Family services. These measures are not meant to be punitive. It is the Districts intention to work with the family and the school to “develop creative problem solving methods for improving the child’s attendance.”

LEGAL REF.: M.G.L. 76:1; 76:16; 76:20

Adopted: March 27, 2013

Revised: January 31, 2019
[1] M.G.L 76:1

Denial of Admission

Denial of admission means the withholding of the privilege of enrolling in a school of the District. 

The following shall be the grounds for denial of admission to school or diversion to an appropriate alternative program:

Graduation from the twelfth grade of any school or receipt of any document evidencing completion of the equivalent of a secondary curriculum; 

Failure to meet the requirements of age by a student who has reached the age of six years at a time after the beginning of the school year, as fixed by the School Committee as provided in Massachusetts General Laws;

Having been expelled during the same school year from this District or any district in the Commonwealth;

Not being a resident of the District and the District has opted not to participate in the School Choice Law;

Failure to comply with the provisions of the Massachusetts School Entry Immunization Law.

Legal references:

M.G.L. 71:37H; 76:12; 76:12A; 76:12B

603 CMR 26:00

Adopted: March 27, 2013

Revised:

The School Committee has the responsibility to afford students the rights that are theirs by virtue of guarantees offered under the federal and state constitutions and statutes. In connection with rights, there are responsibilities that must be assumed by students.

Among these rights and responsibilities are the following:

1. Civil rights--including the rights to equal educational opportunity and freedom from discrimination; the responsibility not to discriminate against others.
2. The right to attend free public schools; the responsibility to attend school regularly and to observe school rules essential for permitting others to learn at school.
3. The right to due process of law with respect to suspension, expulsion, and decisions the student believes injure his rights.
4. The right to free inquiry and expression; responsibility to observe reasonable rules regarding these rights.
5. The right to privacy, which includes privacy with respect to the student's school records.

It is the School Committee's belief that as part of the educational process students should be made aware of their legal rights, and of the legal authority of the School Committee to make and delegate authority to its staff to make, rules regarding the orderly operation of the schools. 

Students have the right to know the standards of behavior that are expected of them, and the consequences of misbehavior.

The rights and responsibilities of students, including standards of conduct, will be made available to students and their parents through handbooks distributed annually.

Legal references:

M.G.L. 71:37H; 71:82 through 71:86

Adopted: March 27, 2013

Revised:

 File:  JIB  

Monomoy Regional School District
STUDENT INVOLVEMENT IN DECISION-MAKING

As appropriate to the age of students, class or school organizations and school government organizations, such as student councils, may be formed to offer practice in self-government and to serve as channels for the expression of students´ ideas and opinions.

The Committee will take into consideration student opinions in establishing policies that directly affect student programs, activities, privileges and other areas of student sensitivity.

Students will be welcomed at Committee meetings and granted privileges of speaking in line with the privileges extended to the general public.

Student Advisory Committee

As required by state law, the Committee will meet at least once every other month while school is in session with its student advisory committee, which is composed of five students elected by the high school student body.  

The members of such student advisory committees shall, by majority vote prior to the first day of June in each year elect from their number a chairperson who shall serve for a term of one year. The chair of the student advisory committee shall be an ex-officio non-voting member of the School Committee without the right to attend executive sessions unless such right is expressly granted by the School Committee. Said chairperson shall be subject to all school committee rules and regulations and shall serve without compensation.

LEGAL REF.:  M.G.L. 71:38M

CROSS REF.:  BDF, Advisory Committees to the School Committee

Adopted: May 2013

Revised: 7/14/2021

Such modes and procedures of student self-government shall be established in classrooms and schools as are appropriate to students' maturity and instructional level for purposes of learning democratic procedures and ways of solving group problems. However, students shall not be assigned decisions, particularly those involving individual students, for which teachers, administrators, and the Committee are held legally responsible. Such decisions include, among many, all forms of disciplinary action, with the exception of certain extracurricular activity privileges.

In keeping with the above statement, organizations set up for student government shall be democratically elected, meetings shall be held at such times that all elected members are free from classes to attend, and the minutes of all meetings shall be posted for the entire student body. 

The administration and Student Council of any school shall keep channels of communication open, not only between themselves, but between all students and the Council. The administration shall set up channels through which representatives of Student Councils may communicate with the Committee.

Adopted: March 27, 2013

Revised:

1. The responsibility for the dress and appearance of the students will rest with individual students and parents/guardians/caregivers.

2. They have the right to determine how the student will dress providing that attire is not destructive to school property, complies with requirements for health and safety, and does not cause disorder or disruption. The administration is authorized to take action in instances where individual dress does not meet the stated requirements.

3. This does not mean that student, faculty, or parent groups may not recommend appropriate dress for school or special occasions. It means that students will not be prevented from attending school or a school function, or otherwise be discriminated against, so long as their dress and appearance meet the requirements set forth above.

LEGAL REF.:   Acts of 2022, Chapter 117 -AN ACT PROHIBITING DISCRIMINATION BASED ON NATURAL AND PROTECTIVE HAIRSTYLES

M.G.L. 71:83

Adopted: March 27, 2013
Revised: 5/14/20, 5/25/23

The School Committee and its staff share with students and parents the responsibility for student safety during transportation to and from school. The authority for enforcing School Committee requirements of student conduct on buses will rest with the Principal.

To ensure the safety of all students who ride in buses, it may occasionally be necessary to revoke the privilege of transportation from a student who abuses this privilege.

Parents of children whose behavior and misconduct on school buses endangers the health, safety, and welfare of other riders will be notified that their children face the loss of transportation privileges in accordance with regulations approved by the School Committee.

Specific codes of conduct are contained within the student handbooks.

Adopted: March 27, 2013

Revised:

Within the school setting, students enjoy the constitutional right of freedom of expression, including the right to express their views in student publications, provided such expression does not cause, or threaten to cause by reasonable forecast by school officials, any disruption or disorder in the school.

Additionally, such constitutional right of freedom of expression does not include expression which is obscene, defamatory, or advocates violence or illegality where such advocacy is imminently likely to incite the commission of such acts to the detriment of school security, or which can reasonably be forecast to cause substantial disruption or material interference with school activities.

The School Committee will at least annually review their support of student publications, and encourage student publications not only because they offer an educational activity through which students gain experience in reporting, writing, editing, and understanding responsible journalism, but also because they provide an opportunity for students to express their views subject to the limitations as contained in this policy.

Student publications will be encouraged to comply with the rules for responsible journalism. Students shall affix their names to all articles or editorials written by or contributed to by them. The Superintendent will establish guidelines that are in keeping with this policy and provide for review of student publications prior to their distribution, to address matters that are not protected forms of expression.

Each student publication shall contain the following: "Pursuant to state law, no expression made by students in the exercise of such rights shall be deemed to be an expression of school policy and no school officials shall be held responsible in any civil or criminal action for any expression made or published by the students."

Distribution of Literature

The time, place and manner of distribution of literature will be reasonably regulated by the Principal.

Legal references:

M.G.L. 71:82

 

Adopted: March 27, 2013

Revised:

CH. 269, S.17. Crime of Hazing; Definition; Penalty

Whoever is a principal organizer or participant in the crime of hazing as defined herein shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not more than one year, or by both such fine and imprisonment.

The term "hazing" as used in this section and in sections eighteen and nineteen, shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or
forced physical activity which is likely to adversely affect the physical health or safety of any such student or other person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation. Notwithstanding any other provisions of this section to be contrary, consent shall not be available as a defense to any prosecution under this action.

CH. 269, S.18. Duty to Report Hazing

Whoever knows that another person is the victim of hazing as defined in section seventeen and is at the scene of such crime shall, to the extent that such person can do so without danger or peril to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably practicable. 

Whoever fails to report such crime shall be punished by a fine of not more than one thousand dollars.

CH. 269, S.19. Hazing Statutes to be Provided; Statement of Compliance and Discipline Policy Required

Each secondary school and each public and private school or college shall issue to every group or organization under its authority or operating on or in conjunction with its campus or school, and to every member, plebe, pledge or applicant for membership in such group or organization, a copy of this section and sections seventeen and eighteen. An officer of each such group or organization, and each individual receiving a copy of said sections seventeen and eighteen shall sign an acknowledgment stating that such group, organization or individual has received a copy of said sections seventeen and eighteen.

Each secondary school and each public or private school or college shall file, at least annually, a report with the regents of higher education and in the case of secondary schools, the Board of Education, certifying that such institution has complied with the provisions of this section and also certifying that said school has adopted a disciplinary policy with regards to the organizers and participants of hazing.

The Board of Regents and, in the case of secondary schools, the Board of Education shall promulgate regulations governing the content and frequency of such reports, and shall forthwith report to the attorney general any such institution which fails to make such a report.

Adopted: March 27, 2013

Revised:

In accordance with Massachusetts General Laws, Chapter 536 of the Acts of 1985, the School Committee hereby deems that no student, employee or school organization under the control of the School Committee shall engage in the activity of hazing a student while on or off school property, or at a school sponsored event regardless of the location. No organization that uses the facilities or grounds under the control of the School Committee shall engage in the activity of hazing any person while on school property.

Any student who observes what appears to them to be the activity of hazing another student or person should report such information to the Principal including the time, date, location, names of identifiable participants and the types of behavior exhibited. Students and employees of the District are obligated by law to report incidents of hazing to the police department.

Any student who is present at a hazing has the obligation to report such an incident. Failure to do so may result in disciplinary action by the school against that student and could involve suspension from school for up to three days.

Any student who participates in the hazing of another student or other person may, upon the approval of the Superintendent of Schools, be suspended from school for up to ten (10) school days.

Any student determined by the Principal to be the organizer of a hazing activity may be recommended for expulsion from school but will receive no less disciplinary action than that of a participant.

In all cases relating to hazing, students will receive procedural due process.

Legal references:

M.G.L. 269:17, 18, 19

 

Adopted: March 27, 2013

Revised:

File JICFB

Monomoy Regional School District

Bullying Prevention and Intervention - Final Draft

The Monomoy Regional School District expects that all members of the school community will treat each other in a civil manner and with respect for differences.    

The Monomoy Regional Schools are committed to maintaining a school environment where students are free from bullying and cyber-bullying and the effects thereof. This commitment is an integral part of our comprehensive efforts to promote learning, and to prevent and eliminate all forms of bullying and other harmful and disruptive behavior that can impede the learning process.    

 Acts of bullying and cyber-bullying are prohibited: 

1. on school grounds, property immediately adjacent to school grounds, at a school-

sponsored or school-related activity, function or program whether on or off school grounds, at a school bus stop, on a school bus or other vehicle owned, leased or used by the school district; or through the use of technology or an electronic device owned, leased or used by the school district and;

2. at a location, activity, function or program that is not school-related, or through the

use of technology or an electronic device that is not owned, leased or used by the school district, if the acts create a hostile environment at school for the target, infringes on the rights of the target at school or materially and substantially disrupts the education process or the orderly operation of a school.

Retaliation against a person who reports bullying, provides information during an investigation of bullying, or witnesses or has reliable information about bullying also is prohibited. 

We recognize that certain students may be more vulnerable to become targets of bullying, harassment, or teasing based on actual or perceived characteristics, including race, color, religion, ancestry, national origin, sex, socioeconomic, status, homelessness, academic status, gender identity or expression, physical appearance, or sensory, disability, or by association with a person who has or is perceived to have one or more of these characteristics. The district will identify specific steps it will take to create a safe, supportive environment for vulnerable populations in the school community, and provide all students with the skills, knowledge, and strategies to prevent or respond to bullying, cyber-bullying, harassment, retaliation or teasing.  

1. Definitions

Aggressor is a student or a member of a school staff including but not limited to, an educator, administrator, school nurse, cafeteria worker, custodian, bus driver, athletic coach, advisor to extra-curricular or paraprofessional who engages in bullying, cyberbullying, or retaliation towards a student.

Bullying as defined in M.G.L. c. 71, § 37O, is the repeated use by one or more students or  members of a school staff of a written, verbal, or electronic expression or a physical act or gesture or any combination thereof, directed at a target that: 

i. causes physical or emotional harm to the target or damage to the target’s property;

ii. places the target in reasonable fear of harm to himself or herself or of damage to his or  

     her property;

iii. creates a hostile environment at school for the target; 

iv. infringes on the rights of the target at school; or 

v. materially and substantially disrupts the education process or the orderly operation of  a school.  

Cyberbullying is bullying through the use of technology or electronic devices such as telephones, cell phones, computers, and the Internet.  It includes, but is not limited to, email, instant messages, text messages, and Internet postings.  See M.G.L. c. 71, § 37O for the legal definition of cyberbullying.

Hostile environment as defined in M.G.L. c. 71, § 37O, is a situation in which bullying causes the school environment to be permeated with intimidation, ridicule, or insult that is sufficiently severe or pervasive to alter the conditions of a student’s education.

Retaliation is any form of intimidation, reprisal, or harassment directed against a student who reports bullying, provides information during an investigation of bullying, or witnesses or has reliable information about bullying. 

School Staff includes, but is not limited to, educators, administrators, counselors, school nurses, cafeteria workers, custodians, bus drivers, athletic coaches, advisors to extracurricular activities, support staff, or paraprofessionals.

Target is a student against whom bullying, cyberbullying, or retaliation has been perpetrated.

Bullying and Retaliation Are Prohibited and Will Lead to Discipline

The Monomoy Regional School District absolutely prohibits bullying, cyber-bullying and retaliation as defined above. Students or staff who engage in bullying or retaliation will be subject to disciplinary action; however, disciplinary action taken must balance the need for accountability with the need to teach appropriate behavior. The range of disciplinary action includes but is not limited to, one or more of the following: verbal warnings, written warnings, reprimands, detentions, short or long-term suspensions, or expulsions from school as determined by the school administration and/or school committee, subject to applicable procedural requirements. Nothing in this policy is intended to prevent the school administration and/or school committee from taking disciplinary action against a student for conduct that does not meet the definition of bullying or cyberbullying, as defined above, but nevertheless is inappropriate for the school environment.

2. Leadership

1. Public involvement in developing the Plan.  As required by M.G.L. c. 71, § 37O, the District will develop the plan in consultation with teachers, school staff, professional support personnel, school volunteers, administrators, community representatives, local law enforcement agencies, students, parents/guardian/caregiver .  Consultation will include public notice and a public comment period before the Plan is adopted by the School Committee. All interested parties will be invited to review the policy by either attending scheduled policy sub-committee meetings, input through email, or through a survey mechanism.

2. Assessing needs and resources.  At least once every four years, the District will administer a student survey to assess school climate and the  prevalence, nature, and severity of bullying in our schools.  Additionally, the school or district will annually report bullying incident data to the Department of Elementary and Secondary Education.  An annual report will also be provided to the school committee.

3. Planning and oversight.  The Bullying Prevention and Intervention Plan (“Plan”) is a comprehensive approach to addressing bullying and cyberbullying, and the district is committed to working with students, staff, families, law enforcement agencies, and the community to prevent issues of violence.  In consultation with these constituencies, we have established this Plan for preventing, intervening, and responding to incidents of bullying, cyberbullying, and retaliation.  The principal is responsible for the implementation and oversight of the Plan except when a reported bullying incident involves the principal or the assistant principal as the alleged aggressor.  In such cases, the Superintendent or designee shall be responsible for investigating the report, and other steps necessary to implement the Plan, including addressing the safety of the alleged target.  If the Superintendent is the alleged aggressor, the School Committee, or its designee shall be responsible for investigating the report, and other steps necessary to implement the Plan, including addressing the safety of the alleged victim.

3. Training and Professional Development

1. Annual staff training.  Annual training for all school staff on the Plan will include staff duties under the Plan, an overview of the steps that the principal or designee will follow upon receipt of a report of bullying or retaliation, and an overview of the bullying prevention curricula to be offered at all grades throughout the school or district.  Staff members hired after the start of the school year are required to participate in school-based training during the school year in which they are hired, unless they can demonstrate participation in an acceptable and comparable program within the last two years.  

2. Ongoing professional development.  The goal of professional development is to establish a common understanding of tools necessary for staff to create a school climate that promotes safety, civil communication, and respect for differences.  Professional development will build the skills of staff members to prevent, identify, and respond to bullying.  As required by M.G.L. c. 71, § 37O, the content of schoolwide and district wide professional development will be informed by research and will include information on:

   1. developmentally (or age-) appropriate strategies to prevent bullying;

   2. developmentally (or age-) appropriate strategies for immediate, effective interventions to stop bullying incidents; 

   3. information regarding the complex interaction and power differential that can take place between and among an aggressor, target, and witnesses to the bullying; 

   4. research findings on bullying, including information about specific categories of students who have been shown to be particularly at risk for bullying in the school environment;

   5. information on the incidence and nature of cyberbullying; and 

   6. Internet safety issues as they relate to cyberbullying.  

Professional development will also address ways to prevent and respond to bullying or retaliation for students with disabilities that must be considered when developing students’ Individualized Education Programs (IEPs).  This will include a particular focus on the needs of students with autism or students whose disability affects social skills development. 

3. Written notice to staff.  Annual written notice of the relevant sections of the bullying prevention and intervention plan shall be provided to students and their parents/guardian/caregiver, in age-appropriate terms. Annual written notice of the bullying prevention and intervention plan shall be provided to all school staff. The faculty and staff at each school shall be trained annually on the bullying prevention and intervention plan applicable to the school. Relevant sections of the bullying prevention and intervention plan relating to the duties of faculty and staff shall be included in the school employee handbook. The bullying prevention and intervention plan shall be posted on the Monomoy Regional Schools website.

4. ACCESS TO RESOURCES AND SERVICES

A key aspect of promoting positive school climates is ensuring that the underlying emotional needs of targets, student aggressors, families, and others are addressed.  

1. Counseling and other services. Based on the needs counseling or referral to appropriate services for student aggressors, targets, and family members of those students will be provided. Additional services or supports will be assessed based on the students needs.  This may include additional instruction, social skills groups, or other appropriate supports and services.

2. Students with disabilities.  As required by M.G.L. c. 71B, § 3, as amended by Chapter 92 of the Acts of 2010, when the IEP Team determines the student has a disability that affects social skills development or the student may participate in or is vulnerable to bullying, harassment, or teasing because of his/her disability, the Team will consider what should be included in the IEP to develop the student's skills and proficiencies to avoid and respond to bullying, harassment, or teasing.  

3. Referral to outside services.  If additional supports and services are needed, the school will refer the family to appropriate community agencies to support the needs of the student and family.

5. Academic and Non-Academic Activities

1. Specific bullying prevention approaches.  Bullying prevention curricula will be informed by current research. The curriculum will include addressing the aggressor, target, and bystander (if applicable). Initiatives will also teach students about the student-related sections of the Bullying Prevention and Intervention Plan.  

6. Policies and Procedures for Reporting and Responding to Bullying and Retaliation

1. Reporting bullying or retaliation.  Reports of bullying or retaliation may be made by staff, students, parents/guardian/caregivers or others, and may be oral or written.  Oral reports made by or to a staff member shall be recorded in writing.  A school or district staff member is required to report immediately to the principal or designee or to the superintendent or designee when the principal or assistant principal is the alleged aggressor or to the school committee or designee when the superintendent is the alleged aggressor, any instance of bullying or retaliation the staff member becomes aware of or witnesses.  Reports made by students, parents/guardians/caregivers or other individuals who are not school or district staff members, may be made anonymously.  The school or district will make a variety of reporting resources available to the school community including, but not limited to, an Incident Reporting Form, a voicemail box, a dedicated mailing address, and an email address.

1. Reporting by Staff

A staff member will report immediately to the principal or designee, or to the superintendent or designee when the principal or the assistant principal is the alleged aggressor, or to the school committee or designee when the superintendent is the alleged aggressor when he/she witnesses or becomes aware of conduct that may be bullying or retaliation.  The requirement to report as provided does not limit the authority of the staff member to respond to behavioral or disciplinary incidents consistent with school or district policies and procedures for behavior management and discipline.

2. Reporting by Students, Parents/Guardians/Caregivers, and Others

The district expects students, parents/guardians/caregivers, and others who witness or become aware of an instance of bullying or retaliation involving a student to report it to the principal or designee, or superintendent or designee when the principal or assistant principal is the alleged aggressor.  Reports may be made anonymously, but no disciplinary action will be taken against an alleged aggressor solely on the basis of an anonymous report. A student who knowingly makes a false accusation of bullying or retaliation shall also be subject to disciplinary action.  Students, parents/guardians/caregivers, and others may request assistance from a staff member to complete a written report.  Students will be provided practical, safe, private, and age-appropriate ways to report and discuss an incident of bullying with a staff member, or with the principal or designee, or superintendent or designee when the principal or assistant principal is the alleged aggressor.

2. Responding to a report of bullying or retaliation

1. Safety: Before fully investigating the allegations of bullying or retaliation, the principal or designee will take steps to assess the need to restore a sense of safety to the alleged target and/or to protect the alleged target from possible further incidents.  Responses to promote safety may include, but not be limited to, creating a personal safety plan; pre-determining seating arrangements for the target and/or the aggressor in the classroom, at lunch, or on the bus; identifying a staff member who will act as a “safe person” for the target; and altering the aggressor’s schedule and access to the target.  The principal or designee will take additional steps to promote safety during the course of and after the investigation in order to protect anyone who reports bullying, provides information  relating to an investigation  of bullying, or witnesses and/or provides reliable information regarding an act of bullying, as necessary.

2. The principal or designee will implement appropriate strategies for protecting from bullying or retaliation a student who has reported bullying or retaliation, a student who has witnessed bullying or retaliation, a student who provides information during an investigation, or a student who has reliable information about a reported act of bullying or retaliation.  

C. Obligations to Notify Others

1. Notice to parents/guardians/caregivers. The principal or designee will contact the parents/guardians/caregivers prior to any investigation. Upon determining that bullying or retaliation has occurred, the principal or designee will promptly notify the parents/guardians/caregivers of the target and the student aggressor of this, and of the procedures for responding to it.  Notice will be consistent with state regulations at 603 CMR 49.00. 

2. Reporting to Local Law Enforcement: At any point after receipt of a report of bullying or retaliation, or during or after an investigation, if the school principal or designee has a reasonable basis to believe that the incident may involve criminal conduct, the school principal or designee will notify the local law enforcement agency. In addition, if an incident of bullying or retaliation occurs on school grounds and involves a former student under the age of 21 who is no longer enrolled in a local school district, charter school, non-public school, approved private day or residential school or collaborative school, the Superintendent of the Monomoy Regional School District or designee will notify local law enforcement ifs/he believes that criminal charges may be pursued. In making this determination, the principal will, consistent with the Plan and with applicable school or district policies and procedures, consult with the school resource officer, if any, and other individuals the principal or designee deems appropriate.

3. Reporting to Administrator of Another School District or School:    If the reported incident involves students from more than one school district, charter school, non-public school, approved private special education day or residential school, or collaborative school, the principal or designee first informed of the incident will promptly notify by telephone the principal or designee of the other school(s) of the incident so that each school may take appropriate action. All communications will be in accordance with state and federal privacy laws and regulations, and 603 CMR 49,00.

3. Investigation

 

1. The principal or designee will investigate promptly all reports of bullying or retaliation and, in doing so, will consider all available information known, including the nature of the allegation(s) and the ages of the students involved.  

2. The following are general guidelines for responding to a report of bullying or retaliation. The guidelines will be adapted as necessary to respond appropriately to the complaint.

1. Pre-Investigation: Even before fully investigating allegations of bullying or retaliation, school personnel will consider whether there is a need to take immediate steps to support the alleged target and/or protect the alleged target from further potential incidents of concern. In taking any such action, however, the rights of both the alleged target and alleged aggressor must be considered.

2. Written statement of the complaint: The investigator will seek to determine the basis of the complaint, gathering information from the complainant, including such matters as: what specifically happened, who committed the alleged acts, who was present or may have information about the events, when the events occurred (date, time of day), and where the events occurred.

   1. It is helpful to have these facts in writing. If age appropriate, the complainant may be asked to put the complaint in writing and to sign and date it. If the complainant cannot or chooses not to write a complaint, the investigator will record the allegations, read them to the complainant to confirm accuracy, and ask the complainant to sign the document. If the complainant cannot or chooses not to sign, the investigator may sign and date the document her/himself

3. Interviews: Once the allegations of the complainant are established, the investigator will gather other evidence, which often involves interviews of the alleged aggressor and/or other witnesses. If appropriate, the investigator should remind the alleged aggressor and witnesses that retaliation against persons whom they believe might have reported the incidents or cooperated with the investigation is strictly prohibited and will result in disciplinary action.

4. Confidentiality: The confidentiality of the complainant and the other witnesses will be maintained to the extent practicable given the school's obligation to investigate and address the matter.

4. Determinations.  School personnel must weigh all of the evidence objectively to determine whether the alleged events occurred and, if they did, whether the events constitute bullying or retaliation. The determination must be based upon all of the facts and circumstances and the perspective of a reasonable person. When applied to children, the "reasonable person" standard is generally "that of a reasonable person of like age, intelligence, and experience under like circumstances." See Ellison v. Brady, 924 F.2d 872 (9th Or. 1991).

5. If bullying or retaliation is substantiated, the school will take steps reasonably calculated to prevent recurrence and ensure that the target is not restricted in participating in school or in benefiting from school activities. As with the investigation, the response will be individually tailored to all of the circumstances, including the nature of the conduct and the age of the students involved. 

6. In addition to taking disciplinary action, the following are examples of steps that may be taken to prevent the recurrence of bullying or retaliation;

1. Holding parent/guardian/caregiver conferences;

2. Transferring student's classroom or school;

3. Limiting or denying student access to a part, or area, of a school;

4. Enhancing adult supervision on school premises;

5. Excluding from participation in school-sponsored or school-related  

functions, after-school programs, and/or extracurricular activities;

6. Providing relevant educational activities for individual students or groups of students. Guidance counselors and others in the school setting who have been trained in working with students on interpersonal issues may be helpful in providing such programs.

7. Personalized Action Plan and directives for future conduct, including providing the target with a process for reporting any concerns about future conduct immediately. It is critical to involve the student in creating an action plan that involves a reporting process that works for that particular student.

8. Arranging for communication between the parties, if appropriate, to assist them in resolving issues which have arisen between them. (Such an approach will be used cautiously since communication can sometimes exacerbate, rather than alleviate, the tai·get's concerns and since the conduct often involves an imbalance of power.)

9. Providing counseling (or other appropriate services) or referral to such services for the target and/or the aggressor and/or for appropriate family members of said students.

7. Closing the Complaint and Possible Follow-Up: School staff will promptly provide notice to the parent/guardian/caregiver of a target and an aggressor about whether or not the complaint was substantiated and, if substantiated, what action is being taken to prevent any further acts of bullying or retaliation. Specific information about disciplinary action taken generally will not be released to the target's parents/guardian/caregiver unless it involves a "stay away" or other directive that the target must be aware of in order to report violations. 

1. If appropriate, within a reasonable time period following closure of the complaint, the administrative staff or designee will contact the target to determine whether there has been any recurrence of the prohibited conduct.

8. The district will retain a report of the complaint, containing the name of the complainant, the date of the complaint, investigator, school, a brief statement of the nature of the complaint, the outcome of the investigation, and the action taken.

9. Taking Disciplinary Action: If the principal or designee decides that disciplinary action is appropriate, the disciplinary action will be determined on the basis of facts found by the principal or designee, including the nature of the conduct, the age of the student(s) involved, and the need to balance accountability with the teaching of appropriate behavior.  Discipline will be consistent with the Plan and with the school’s or district’s code of conduct.

1. Discipline procedures for students with disabilities are governed by the federal Individuals with Disabilities Education Improvement Act (IDEA), which should be read in cooperation with state laws regarding student discipline.  

10. Promoting Safety for the Target and Others: The principal or designee will consider what adjustments, if any, are needed in the school environment to enhance the target's sense of safety and that of others as well.  One strategy that the principal or designee may use is to increase adult supervision at transition times and in locations where bullying is known to have occurred or is likely to occur.  

11. Within a reasonable period of time following the determination and the implementation of intervention strategies and/or disciplinary action, the principal or designee will contact the target as well as  any individuals who reported, witnessed, or  provided information  relative to an incident of bullying to determine  whether  there has been a  recurrence  of the prohibited conduct or if there has been any incidence of retaliation or intimidation. If so, the principal and appropriate support staff will determine whether additional corrective or supportive measures are needed and, if necessary, will work with appropriate school staff to implement them immediately.

7. Collaboration with families: 

1. The District has a representative trained annually through MARC - Massachusetts Aggression Reduction Center on Bullying prevention. 

2. Parent/Guardian/Caregiver education and resources.  

1. The district will offer education programs for parents/guardians/caregivers that are focused on the parental/guardian/caregiver components of the anti-bullying curricula and any social competency curricula used by the district.  The programs will be offered in collaboration with the PTO, School Councils, Special Education Parent Advisory Council, or similar organizations.

3. Notification requirements.  

1. Each year the district will inform parents/guardians/caregivers  of enrolled students about the anti-bullying curricula that are being used. This notice will include information about the dynamics of bullying, including cyberbullying and online safety.  

2. The school or district will send parents/guardians/caregivers  written notice each year about the student-related sections of the Plan and the school's or district's Internet safety policy.  

3. All notices and information made available to parents/guardians/caregivers  will be in hard copy and electronic formats, and will be available in the language(s) most prevalent among parents/guardians/caregivers.  

4. The district will post the Plan and related information on its website. 

8. Problem Resolution System

1. Any parent/guardian/caregiver wishing to file a claim/concern or seeking assistance outside of the district may do so with the Department of Elementary and Secondary Education Program Resolution System (PRS). That information can be found at: http://www.doe.mass.edu/pqa, emails can be sent to compliance@doe.mass.edu or individuals can call 781-338-3700. 

9. Relationship to Other Laws

1. Consistent with state and federal laws, and the policies of the district, no person shall be discriminated against in admission to a public school of any town or in obtaining the advantages, privilege and courses of study of such public school on account of race, color, religion, ancestry, national origin, sex, socioeconomic status, academic status, gender identity or expression, physical appearance, sexual orientation, or mental, physical, developmental, or sensory disability, or by association with a person who has or is perceived to have one or more of these characteristics.  Nothing in the Plan prevents the school or district from taking action to remediate discrimination or harassment based on a person’s membership in a legally protected category under local, state, or federal law, or school or district policies.    

2. Massachusetts Prohibits Bias-Related Bullying and Harassment in Schools

The Massachusetts Anti-Bullying Law (G.L. c. 71, § 37O) and Student Anti-

Discrimination Act (G.L. c. 76, § 5) require schools to take steps to prevent bias-related bullying and harassment by students and respond effectively when it occurs. Bullying and harassment are similar, but not identical, types of misconduct. Bullying generally includes any repeated, targeted behavior that harms a student or disrupts the school environment. Although not all bullying is bias-related, bullying often stems from or involves bias, prejudice, or hate. Harassment is conduct that creates, or contributes to the creation of, an intimidating or hostile environment for a student because of their race, color, religion, national origin, sex, gender identity, or sexual orientation. Like bullying, harassment can take many forms, including verbal statements, online or social media activity, graffiti, and violent or threatening physical conduct. Unlike bullying, harassment does not have to be repeated or targeted at a particular victim. A single, severe hate incident may create an intimidating or hostile environment—so too may a series or pattern of incidents.

3. Response to Hate and Bias Incidents Involving Students

The district will take prompt and effective action to address hate incidents involving

students. When a school receives notice of an alleged hate incident, it has a legal responsibility to investigate and to respond to any bullying or harassment that is found to have occurred. Because hate incidents may involve bullying, harassment, or both bullying and harassment, the district will ensure that the response complies with both the Anti-Bullying Law and the Anti-Discrimination Act. If  the district determines that a hate incident does not rise to the level of bullying or harassment, the behavior that violates its code of conduct or other disciplinary rules will be addressed. The legal obligations imposed by the Anti-Bullying Law and the Anti-Discrimination Act are not limited by the physical boundaries of the school campus. Schools are responsible for addressing incidents that occur at school or school-related events, including activity on school buses to and from school or school-related events.

4. The district will also evaluate whether a hate incident has created or contributed to an

intimidating or hostile school environment. Some misconduct that does not qualify as

bullying—for example, because it is not repeated—may still qualify as harassment that creates or contributes to an intimidating or hostile environment. Further, some misconduct that qualifies as bullying may also trigger responsibilities under the Anti-Discrimination Act. And a school’s responsibilities under the Anti-Discrimination Act may differ from its obligations under the Anti-Bullying Law. 

5. In addition, nothing in the Plan is designed or intended to limit the authority of the school or district to take disciplinary action or other action under M.G.L. c. 71, §§ 37H or 37H½, M.G.L. c. 71, §§41 and 42, M.G.L.c 76 § 5, or other applicable laws, or local school or district policies, or collective bargaining agreements, in response to violent, harmful, or disruptive behavior, regardless of whether the Plan covers the behavior.

 

LEGAL REF.: Title W, Section 703, Civil Rights Act of 1964 as amended 

Federal Regulation 74676 issued by EEO Commission Title IX of the 

Education Amendments of 1972 603 CMR 26.00 M.G.L. 71:370; 

265:43,43A; 268: 13B; 269-.l 4A 

Anti-discrimination Act and Title VI

REFERENCE: Massachusetts Department of Elementary and Secondary Education's 

Model Bullying Prevention and Intervention Plan 

 

Adopted: May 2013

Revised: May 27, 2021; April 28, 2022