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File IJOA: Athletic Trips

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File IJOA: Athletic Trips

IJOA-Athletic Trips
Monomoy Regional School District
Athletic Trips

All athletic trips will be approved by the Principal or Principal's designee and do not require school committee approval unless it requires traveling out of state or an overnight stay. 

The Superintendent will establish procedures to assure that minimally (this list is not exhaustive):

  1. Students have parent/guardian permission for trips
  2. All appropriate medical forms are completed
  3. Authorization and Acknowledgement of risks AND Medical Authorization
  4. All required consents are completed
  5. All trips are properly supervised
  6. All safety precautions are observed
  7. All trips contribute substantially to the educational program
  8. The Field Trip Request Form is submitted at least 30-days in advance
  9. The school Nurse must approve prior to submitting the Field Trip Request Form
  10. The Field Trip Checklist form is completed
  11. Fiscal accountability
  12.  All field trip applications contain a section specifically for approval/waiver for swimming and water activities
  13. Authorization and Acknowledgement of risks AND Medical Authorization (one form for parent/guardian and one for students over 18) for all trips (day, overnight and international)

3. Scheduling 

  1. Trip itineraries must leave enough time for drivers to rest in conformity with federal hour-of-service requirements and common sense. 
  2. Trip scheduling should take into account the likelihood of delays due to weather, traffic, stragglers, and other unanticipated factors.

4. Emergency Provisions 

  1. Trips are planned with careful consideration of student safety which includes, without limitation, an appropriate number of adult chaperones and confirmation that all chaperones have approved Criminal Offender Record Information (CORI) checks on file with the Superintendent;
  2. Provisions are made for medical emergencies, including attending medical personnel, when necessary;
  3. Should an emergency situation occur, the supervising faculty member is responsible for notifying the Principal as soon as possible but no later than twenty-four (24) hours after the emergency situation occurs. The supervising faculty member is also responsible for notifying the parent/guardian/caregiver of record by telephone, text, or email once the emergency situation stabilizes but no later than twenty-four (24) hours after the emergency situation occurs.

5. Conduct

  1. Students and parents/caregivers/guardians are required to sign an MRSD Student Traveler & Family Agreement Form regarding student conduct while participating in an MRSD-sponsored athletic trip.
  2. Following an investigation that violates the Code of Conduct, if the Coordinator, in consult with the Principal and Central Office staff, determines that a student's conduct while on an athletic trip, poses a risk to themselves, or the safety of the group, or is no longer manageable by MRSD staff on the trip, the district reserves the right to request, and make arrangements for that student to return home. 
  3. The district also reserves the right to request that families assume responsibility for all or a portion of the costs associated with their child's return.  
  4. Students may be subject to further disciplinary action and will be provided the opportunity to have a formal hearing at the school level upon return. The School must document the Parent/Guardian’s consent to this policy prior to the trip.  

6. Student Health

  1. If any student has a serious medical, or mental health condition, please be sure that his/her doctor is aware of the essential participation criteria and location of the trip, and writes a letter indicating that the child may safely attend and participate in trip activities.
  2. Keep this document on file with other key permission slips and medical forms.
  3. Emergency administration of epinephrine - at least one chaperone will be trained in the administration of epinephrine and will be assigned to the student(s) who require such treatment if needed
  4. 7. Right to search a student's belongings
  5. Consent will be sought to search students' belongings prior to and during any time while on the trip leaving by an administrator or designee.

8. Transportation

  1. The use of private automobiles for trips planned to include late-night or overnight student travel is prohibited. 
  2. For late-night trips over 150 miles, all efforts will be made  to use commercial motor coaches 
  3. Trips planned to include late-night or overnight student travel will include a pre-trip check of companies, drivers, and vehicles. CORI checks will be conducted in accordance with Massachusetts General Laws Chapter 71, section 38R. 
  4. The Superintendent or designee will ensure that the selected carrier is licensed for passenger transportation by the Federal Motor Carrier Safety Administration (FMCSA). The district will not contract with any carrier that has a safety rating of “conditional” or “unsatisfactory”. FMCSA ratings are available at http://www.safersys.org/.
  5. The contract with the carrier will prohibit the use of subcontractors unless sufficient notice is given to the district that allows verification of the subcontractor’s qualifications.

9. Additional Resources
Federal Motor Carrier Safety Administration (FMCSA) - http://www.fmcsa.gov
United Motorcoach Association Student Motorcoach Travel Safety Guide (includes “Motorcoach Safety Checklist) - http://www.uma.org/consumerhelp/studentguide.asp
Department of Defense’s approved list or motor carriers - http://www.mtmc.army.mil/content/504/approvedlist.pdf

Cross references:
JJH; IJOA; JJH-R 

ADDA Background Checks

Legal references:
Chapter 346 of the Acts of 2002 (et al) approved on October 9, 2002
M.G.L. 69:1B; 71:37N; 71:38R
603 CMR 27.00

Adopted by the MRSC March 27, 2013

Revised: 5/12/2022; 4/11/2024

  • Section I: Instruction
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