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Monomoy Regional School District
Chromebook Care & Use Guide

A Resource for Students and Parents/Caregivers

Vision
The vision of the Monomoy Regional School District is to provide a learning environment which empowers all individuals in the school community to meet the challenge of change in an increasingly complex world. We believe technology will enhance the quality and scope of teaching and learning. Our goal is to ensure all educators and students will receive equitable access to technology. This technology can be integrated across curricula for meaningful instruction through the expanded use of digital media, assistive technologies and universally designed instruction. This environment will provide countless opportunities to fully integrate technology in the education process.

Why are we moving to a 1:1 initiative?
Digital learning technologies can enable Monomoy students to grasp concepts more quickly and fully, to connect theory and application more adeptly, and to engage in learning more readily. Having an environment that provides Monomoy’s grade K-12 students with 1:1 digital learning devices can assist teachers with an increase in instructional blended learning techniques and facilitating the widespread sharing of knowledge. Digital technologies will afford Monomoy staff and students new and better ways to create possibilities beyond the limits of our current imagination. Monomoy students and educators will benefit from the digital learning tools by enhancing personalization of learning, increasing accessibility, offering blended learning experiences, and having access to open source resources.

Personalization: Digital learning offers an unprecedented ability to provide educational experiences that are tailor-made for each student. Teachers can also track their students’ individual progress, identify specific areas of focus for each student with digital data, and present solutions that address their specific needs. Students thrive most in situations where educational experience has been customized to their unique needs; digital learning will provide teachers with the tools and opportunity to offer individualized learning programs.

Accessibility: By embracing digital devices and connected learning, Monomoy classrooms not only connect to individual classes, but also to all classes and schools to share insights and boost learning, experience, and communications skills.

Blended Learning: Blended learning opportunities incorporate both face-to-face and online learning opportunities. The degree to which online learning takes place, and the way it is integrated into the curriculum, can vary across Monomoy schools. The strategy of blending online learning with school-based instruction is often utilized to accommodate students’ diverse learning styles and to enable them to work before or after school in ways that are not possible with full-time conventional classroom instruction. Online learning has the potential to improve educational productivity by accelerating the rate of learning, taking advantage of learning time outside of school hours, reducing the cost of instructional materials, and better utilizing teacher time.

  1. Receiving Your Chromebook
    1. Distribution of Chromebooks
      1. Chromebooks will be issued to students in Grades K -12.
      2. Schedules and locations will be published on the Monomoy Regional School District website and emailed to families. 
      3. Parents/caregivers may be asked to attend a brief orientation session. Details about the orientation session will be provided in a mailing to homes and digital communication.
      4. It is required for parents/caregivers to sign-off on the Monomoy Regional School District Chromebook Agreement before students are allowed to use their Chromebooks.
  2. Taking Care of Your Chromebook
    Students are responsible for the general care of the Chromebook they have been issued by the school. Chromebooks that are broken or fail to work properly must be taken to the school Help Desk as soon as possible so that the problem can be taken care of properly. District-owned Chromebooks should never be taken to an outside computer service for any type of repairs or maintenance. Students should never leave their Chromebooks unattended except when locked in their locker.
    1. General Precautions
      1. No food or drink should be near the Chromebooks.
      2. Cords, cables, and removable storage devices must be inserted carefully into Chromebooks.
      3. Chromebooks should not be used or stored near pets.
      4. Chromebooks should not be exposed to extreme temperatures, such as leaving it in a car overnight during the winter.
      5. Chromebooks should not be used with the power cord plugged in where the cord may be a tripping hazard.
      6. Chromebooks must remain free of any writing, drawing, decorations, and stickers.
      7. Heavy objects should never be placed on top of Chromebooks.
    2. Cases
      1. Each Chromebook comes in a protective case. The Chromebook must remain in this case at all times.
      2. Although the cases are reinforced to help protect the Chromebooks, they are not guaranteed to prevent damage. It remains the student’s responsibility to care for and protect their device.
    3. Carrying Chromebooks
      1. Always transport Chromebooks with care and in the protective case.
      2. Never lift Chromebooks by the screen.
      3. Never carry Chromebooks with the screen open.
    4. Screen Care: The Chromebook screen can be damaged if subjected to heavy objects, rough treatment, certain cleaning solvents, and other liquids. The screens are particularly sensitive to damage from excessive pressure.
      1. Do not put pressure on the top of a Chromebook when it is closed.
      2. Do not store a Chromebook with the screen open.
      3. Do not place anything inside the protective case that will press against the cover.
      4. Make sure there is nothing on the keyboard before closing the lid (e.g. pens, pencils, etc).
      5. Only clean the screen with a soft, dry microfiber or anti-static cloth.
    5. Asset Tags
      1. All Chromebooks will be labeled with a Monomoy asset tag. The asset tag indicates the Chromebook is property of the Monomoy Regional School District and provides information that allows us to determine the name of the student to which the specific Chromebook has been assigned.
      2. Asset tags may not be modified or tampered with in any way.
      3. Families may be responsible for the full replacement cost of a Chromebook for a student tampering with an asset tag or turning in a Chromebook without an asset tag.
  3. Using Your Chromebook At School
    Students are expected to bring a fully charged Chromebook to school every day and bring their Chromebooks to all classes unless specifically advised not to do so by their teacher. Students may also purchase an additional charging cord to carry with them in their backpack. Extra power supplies can be found at a variety of online outlets including Amazon.com.
    1. If a student does not bring their Chromebook to school
      1. After two weeks after implementation we will being a process of loaning Chromebooks on a limited basis. At the school Help Desk, there may be a limited number of loaner Chromebooks available on an as-needed basis. It should be noted, however, that there is no guarantee that a loaner will be available.
      2. Students who borrow a Chromebook for the day may not take it home.
      3. If a student forgets their Chromebook 10 times, the privilege of taking the Chromebook home will be denied for the remainder of the school year.
    2. Chromebooks being repaired
      1. Loaner Chromebooks will be issued to students that require a repair to their Chromebooks.
      2. A student borrowing a Chromebook must sign a loaner agreement and will be responsible for any damage to or loss of the loaned device.
      3. Chromebooks on loan to students having their devices repaired may not be taken home.
      4. Student devices will be delivered to homeroom when the Chromebook is repaired.
    3. Charging Chromebooks
      1. Chromebooks must be brought to school each day with a full charge. Students should charge their Chromebooks at home every evening if allowed to bring home.
      2. Chromebook charging cords should remain at home.
      3. There will be a limited number of charging stations located in the school, available to students on a first-come-first-served basis.
      4. Spare chargers can be purchased at online outlets such as Amazon.com.
    4. Backgrounds and Themes
      1. Inappropriate media may not be used as Chromebook backgrounds or themes. The presence of such media may result in disciplinary action.
    5. Sound
      1. Sound must be muted at all times unless permission is obtained from a teacher.
      2. Headphones may be used at the discretion of the teachers.
      3. Students should have their own personal set of headphones for sanitary reasons.
    6. Printing
      1. Students will not be able to print at school. Students will be encouraged to digitally publish and share their work with their teachers and peers when appropriate.
    7. Logging into a Chromebook
      1. Students will log into their Chromebooks using their school-issued Google account.
      2. Students should never share their account passwords with others, including faculty and staff.
      3. Only Monomoy Gmail accounts should be used to log into the Monomoy issued Chromebooks.
    8. Managing and Saving Your Digital Work With a Chromebook
      1. All student work will be stored in Internet/cloud based applications and can be accessed from any computer with an Internet connection and most mobile Internet devices.
      2. The district will not be responsible for the loss of any student work.
  4. Using Your Chromebook Outside of School
    1. Only students in grades 8-12 will have the opportunity to take Chromebooks home.
    2. Students are encouraged to use their Chromebooks at home and other locations outside of school. A WiFi Internet connection will be required for the majority of Chromebook use, however, some applications can be used while not connected to the Internet. Students are bound by the Monomoy Regional School District Acceptable Use Policy, Administrative Procedures, and all other guidelines in this document wherever they use their Chromebooks.
  5. Operating System and Security
    Students may not use or install any operating system on their Chromebook other than the current version of Chrome OS that is supported and managed by the district.
    1. Updates
      1. The Chromebook operating system, Chrome OS, updates itself automatically. Students do not need to manually update their Chromebooks.
      2. To ensure automatic updates, students should restart Chromebook weekly
    2. Virus Protection
      1. Chromebooks use the principle of “defense in depth” to provide multiple layers of protection against viruses and malware, including data encryption and verified boot.
      2. There is no need for additional virus protection.
  6. Content Filter
    1. The district utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). All Chromebooks, regardless of physical location (in or out of school), will have all Internet activity protected and monitored by the district. If an educationally valuable site is blocked, students should contact their teachers or a member of the Technology staff to request that the site be unblocked.
  7. Software
    1. G Suite for Education
      1. Chromebooks seamlessly integrate with the Google Apps for Education suite of productivity and collaboration tools. This suite includes Google Docs, Sheets, Slides, Drawings, and Forms.
      2. All student work will be stored in the cloud and can be accessed from any computer with an Internet connection and most mobile Internet devices.
    2. Chrome Web Apps and Extensions
      1. Apps and extensions can be installed on the Chromebook. However, students can only download apps and extensions that have been pre-approved by the school district. Students will be blocked from downloading all other apps and extensions.
  8. Chromebook Identification
    1. Records
      1. The district will maintain a log of all Chromebooks that includes the Chromebook serial number, asset tag code, name and ID number of the student assigned to the device.
      2. Each Chromebook has a tracking device and theft prevention service in use.
    2. Users
      1. Each student will be assigned a designated Chromebook for a duration of time (4 - 5 years) during their time in the Monomoy Regional School District. This will be the same device. Take good care of it!
  9. Repairing/Replacing Your Chromebook
    1. High School
      1. All Chromebooks in need of repair must be brought to the Help Desk (located in the Tech Office) as soon as possible. 
      2. The Help Desk will analyze and fix the problems they can and escalate the issues they cannot fix to the Technology Department.
    2. Middle School
      1. Students can bring their Chromebooks to the Tech Office during specific times of day for any repair needs of troubleshooting assistance. Students and staff will be informed of these times at the beginning of the school year. 
    3. Estimated Costs: The following are approximate costs of Chromebook parts and replacements:
      1. Replacement device - $250.00
      2. Screen - $50.00
      3. Keyboard/touchpad - $40.00
      4. Power cord - $25.00
  10. Appropriate Uses and Digital Citizenship
    School-issued Chromebooks should be used for educational purposes and students are to adhere to the Monomoy Regional School District Acceptable Use Policy, all of its corresponding administrative procedures and the Monomoy Regional School District Chromebook Agreement at all times. While working in a digital and collaborative environment, students should always conduct themselves as good digital citizens by adhering to the following responsible use guidelines.
    1. Privacy Expectations
      1. School-issued Chromebooks have been configured to optimize the educational experience for students and staff as well as protect students from harmful content per federally mandated guidelines.
    2. On Campus Chromebook Use
      1. All devices on the school network go through a content filter that prevents students from accessing harmful content. This filter also logs user activity, including those websites accessed by the end user. The filtering policies are a requirement of the Children’s Internet Protection Act (CIPA).
    3. Off Campus Chromebook Use
      1. When Chromebooks are being used off school grounds devices will continue to be filtered with our security tools.
      2. Chromebooks will be filtered for the purpose of preventing students from accessing harmful content in a similar way they are filtered on school grounds.
      3. Each Chromebook has a tracking device and theft prevention service in use. At no time will any member of the Monomoy Regional School District staff have the ability to manipulate the Chromebook webcam in any way.
  11. Returning Your Chromebook
    1. Transferring/Withdrawing Students
      1. Students that transfer out of or withdraw from the Monomoy Regional School District must turn in their Chromebooks, cases, power supplies, and any other equipment issued with the Chromebook to their school on their last day of attendance. Failure to turn in the Chromebook will result in the student being charged the full replacement cost (between $250 - $310 depending on the model). There will also be a charge for any missing peripheral equipment such as the case or power supply. The District may also file a report of stolen property with the local law enforcement agency for equipment not returned.

The Monomoy Regional School District believes that the use of computer networked services, email, and the Internet have become, if used appropriately, an integral part of an engaging, student-centered, and collaborative learning environment. It is understood that all of our computer networked services are provided exclusively for educational purposes.

The Monomoy Regional School District filters all internet traffic for the purpose of safeguarding staff and students from harmful content. The Monomoy Regional School District also provides supervision and education related to appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, and regarding cyberbullying awareness and response. However, it is still the responsibility of all computer users to make sure they comply with providing a safe and secure learning environment when using technology. The District encourages parents/caregivers to supervise their child(ren) when using technologies from home.