Special Education and Student Services Department
Important School Closure Information
I hope this communication finds you safe and healthy.
This message is specifically for students receiving special education services.
As you are aware, we have moved to our second phase of remote learning. With guidance from the Department of Elementary and Secondary Education (DESE) - Office for Special Education, you will be receiving a Remote Service Plan based on your child's IEP. This plan outlines the IEP services, which are modified based on the school closure, that will be provided and how they will be provided. You should receive the plan some time this week. The plans will be sent via email. If we do not have consent to send documents electronically, the document will be password protected and you will receive a seperate email with the password.
DESE has advised that specific consent is not required to begin the provision of these modified services.
We continue to receive information from the federal and state departments of education weekly and we may change the way we are supporting your child based on the guidance we receive. We will notify you if we change the way we are delivering support.
You should have aready received a communication from your child's special education teacher or related service provider to discuss the new schedule and service delivery.
I am also attaching a letter and resource toolkit from the DESE Senior Associate Commissioner for Special Education, Russell Johnston that outlines what you can expect regarding special education services and section 504 accommodations.
I will also post this information and additional resources on the website.
If you have any questions or concerns, please feel free to contact me at email@example.com
Please stay safe and healthy.
Director of Student Services
Help with P-EBT Cards:
Families whose students qualify for free or reduced-price lunch started to receive P-EBT cards in the mail on Friday, May 29, and many are having trouble activating their card. To activate (or PIN) a P-EBT card, families will need the letter that the Department of Transitional Assistance (DTA) sent them, which contains their child’s case number. If families lost the letter or never received one, they can go to DTAConnect.com/pebt to get their child’s case number. The tool at that link will pre-populate with the standard first 10 digits of the P-EBT card. Please note that the tool is not available on the DTA Connect mobile app.
Families that have their child’s case number can use the following instructions: (The Massachusetts EBT vendor was not able to change the automated prompts callers hear when they call to PIN any EBT card [SNAP, TAFDC, or P-EBT], and unfortunately, some of the automated instructions should be different for P-EBT cards.)
Call the EBT card phone number on the back of the P-EBT card: 800-997-2555.
Enter the P-EBT card number (it is an 18-digit number).
Callers will then be prompted to enter the last four digits of their Social Security number. Do not enter the last 4 digits of a Social Security number. For the P-EBT cards, callers must enter the last four digits of their child's case number that was provided on the DTA letter they received in the mail.
Then enter the child's date of birth using a two-digit month, two-digit day, and four-digit year (example: 04/06/2005).
For more information, visit: map-ebt.org.
Community Health Center is open for virtual visits
1. Call the Health Center at (508) 477-7090 to register as a patient and set-up a virtual visit appointment
2. Prior to your appointment, a member of your care team will contact you with a link to use, and to walk you through details for your visit
3. Use the link provided at your appointment time, and you will be connected face to face with your provider!
These secure virtual visits take place through Zoom, and you can use this step-by-step guide
The health of our community is our top priority, especially in times like these. Be well, and please feel free to share this with anyone who might be interested in a visit.
Parent to Parent Support Groups DURING COVID-19
Talk to someone who can help. Call ‘211’ now or visit www.mass211.org, www.frcma.org, or massachusettsnetworkofcare.org for resources regarding parent/family support, clothing/household items, physical health, crisis lines/helplines, food/meals, mental health, substance abuse treatment, housing/utilities or domestic violence situations.”
Bay Cove - Mobile Crisis
Bay Cove is still fully functioning 24hrs a day, 7 days a week, during this COVID 19 time. We still have clinicians going into the community and both hospitals. We are also advertising that our mobile crisis clinicians now have the ability to use telehealth if a family or client does not want someone to come into their home! We are attempting to reach out to support our families and community in this difficult time. Please pass this on to your staff and students that Bay Cove can still assist with crisis evaluations for anyone in need!24 Hour Crisis line: 833-229-2683Office: 508-815-5366Fax: 508-815-5361
The Family Resource Center is open
We open normal operational hours, supporting both families and students during these challenging times. We are practicing appropriate social distancing by limiting our physical interactions to mainly our colleagues in the office. Attached is a community flier which further describes how families can connect with us.
Cape Cod Family Resource Center
29 Bassett Ln., Hyannis, MA
WIC services and food for our families with young children.
The MA Department of Public Health's Women, Infants, & Children (WIC) Nutrition Program is informing our health and community partners that WIC services are available by phone. ALL WIC Programs are able to provide all services by phone to align with social distancing efforts. Our website will be kept up-to-date as well. Contact local WIC programs with any questions about breastfeeding, nutrition or shopping. Even if local program offices are not open, they are responding to phone calls and providing services from remote locations. WIC is committed to providing families with continued support now and in the days ahead.
WIC welcomes families at any time. Check out WIC's eligibility page to see how to families can apply online for WIC services. Parents, grandparents and foster parents may apply for children under the age of five years who are in their care.
Call WIC at 1-800-942-1007 or 617-721-6601weekdays Monday through Friday 9am – 5pm. If you hear a recording, please leave a message with your name and telephone number, and staff will respond the same business day or email a Local WIC Program directly with any questions.
Cape Cod WIC Program: CCWIC@healthimperatives.org
Justice Resource Institute
Cape & Islands Community Service Agency
As the Senior Family Partner for the Cape & Islands Community Service Agency, I wanted to take a few minutes to provide you with some information regarding Family Partner Services and how they can be helpful in supporting a parent and/or guardian who are raising a child with, what insurance companies refer to as an SED (serious emotional disturbance). This diagnoses can run the gamut from ADHD to anxiety disorders, bipolar disorder, etc. This service can also be provided for children who have a primary diagnosis of autism.
These services are provided by individuals who have lived experience as parents of a child with an SED. The Family Partners are able to share their knowledge and how they were able to navigate the child serving systems successfully. Services are provided in a strength-based manner and personalized to always consider the family culture within the home.
If you have any questions regarding the service, please don't hesitate to reach out to me directly and we can discuss the process. The best way to contact me now would be on my cell phone, which is listed below, or via email.
Senior Family Partner
Justice Resource Institute
Cape & Islands Community Service Agency
221 Willow Street
Yarmouthport, MA 02675
508-745-4232 (cell phone)
Welcome to the Department of Student Services and Special Education. Our goal is to support students to become successful independent learners regardless of the challenges they face. A usable definition for the role of special education comes from Dr. Thomas Hehir in his book, "New Directions in Special Education:".... to minimize the impact of disability and maximize the opportunities for children with disabilities to paticipate in general education in their natural community ... with special education serving as a vehicle to access and addressing specific needs that arise out of children with disabilities." (p.49).
The Monomoy Regional School District (Chatham and Harwich) Child Find procedures which are mandated by state and federal law. In accordance with Federal law IDEA (formerly PL 94-142) the Monomoy Regional School District provides special education programs designed to meet the needs of children who are attending public schools as well as to support children who are attending private school at private expense and whose parents reside in the Monomoy District. A screening and/or evaluation is provided to children ages 3 through 21 who are unable to progress effectively in a regular education program due to a suspected disability consisting of a developmental delay, intellectual, sensory (hearing, vision, deaf/blind), neurological, emotional, communication, physical, specific learning disability, multiple or health impairment.
The Monomoy Regional Schools are committed to locating children before their third birthday in order to provide services for 3- and 4-year-olds who may be eligible for special education. If you have questions or concerns regarding your child’s development, please call Cathy Karras at Harwich Elementary School at (508) 430-7216 or Melissa Maguire, Director of Student Services, at (508) 945-5132.
Additionally, if you are aware of any unaccompanied youth or any homeless families with school age children, please contact me as the Homeless Coordinator for Monomoy Regional School District at (508) 945-5130. The best resource for the McKinney Vento Homeless Assistance Act is www.doe.mass.edu\mv\.
Finally, should you or parents from our community have any questions about special education services I encourage you to contact me. In addition, I would be happy to meet with you to discuss any concerns you may have.If you believe that your child at any age should be evaluated to determine eligibility for special education services, you will need to request an evaluation at your neighborhood school. Include your child’s name, address, and date of birth, telephone number a of student servicesnd a brief description of your concerns to the principal of your local school. The Monomoy Regional Schools’ Directory is provided below:
Chatham Elementary School: (508) 945-5135
Harwich Elementary School: (508) 430-7216
Monomoy Regional Middle School: (508) 945-5140
Monomoy Regional High School: (508) 430-7200
Monomoy Regional School District does not discriminate on the basis of race, color, sex, gender identification, sexual orientation, religion, national origin, disability or housing status in our educational programs, activities or employment practices.
For Results of our Coordinated Program Review (CPR) please see the DESE website.
425 Crowell Road
Chatham, MA 02633
phone: (508) 945-5132
fax: (508) 945-5133
Team Chair Contact Information
Chatham Elementary School: 508-945-5135 Kelma Dever firstname.lastname@example.org
Harwich Elementary School: 508-430-7216 Kelma Dever email@example.com
Monomoy Regional Middle School: 508-945-5140 Kara McDowell firstname.lastname@example.org
Monomoy Regional High School: 508-430-7200 Lori Thomas to start July 1, 2020
Resources for Homless Families
Counselors at Project Bread’s FoodSource Hotline at 1-800-645-8333 are available to connect your community to food resources in their community as well as provide them with information about elder meals programs and the Supplemental Nutrition Assistance Program (SNAP), formerly known as food stamps. The Hotline will continue to operate Monday-Friday, 8am-7pm and Saturdays 10am-2pm, and can provide information in 160 languages through our Language Line. Promote this as needed.
The shelter system is still up and running .
Shelter applications can and should be done by phone at 1-866-584-0653
Families must follow shelter quarantine/isolation rules should those go into effect.
4/22/2020 - Important School Closure Update
I hope this communication finds you safe and healthy.
This message is specifically for students receiving special education services.As you are aware, we have moved to our second phase of remote learning. With guidance from the Department of Elementary and Secondary Education (DESE) - Office for Special Education, you will be receiving a Remote Service Plan based on your childs IEP. This plan outlines the IEP services, which are modified based on the school closure, that will be provided and how they will be provided. You should receive the plan some time this week. The plans will be sent via email. If we do not have consent to send documents electronically, the document will be password protected and you will receive a seperate email with the password.DESE has advised that specific consent is not required to begin the provision of these modified services.
We continue to receive information from the federal and state departments of education weekly and we may change the way we are supporting your child based on the guidance we receive. We will notify you if we change the way we are delivering support.You should have aready received a communication from your child's special education teacher or related service provider to discuss the new schedule and service delivery.I am also attaching a letter and resource toolkit from the DESE Senior Associate Commissioner for Special Education, Russell Johnston that outlines what you can expect regarding special education services and section 504 accommodations.I will also post this information and additional resources on the website.If you have any questions or concerns, please feel free to contact me at email@example.comPlease stay safe and healthy.
Regards,Melissa MaguireDirector of Student Services
Cape Cod Neighborhood Support Coalition invites you to join them for Grandparents Raising Grandchildren Support Group.
Meetings are held at East Falmouth Elementary School Every 1st and 3rd Tuesday of the month
5:30 pm dinner and 6:00 to 7:00 meeting.
Childcare and dinner is provided
Registration is required: call Beverly at 508-771-4336 or email firstname.lastname@example.org
Dear Monomoy Parents/Guardians,
I hope you had an enjoyable summer with your family and friends. Welcome back and I hope your son or daughter had a fantastic first day of school.
There are a few important announcements I would like to share with you.
1. District Curriculum Accommodation Plan (DCAP)- The District Curriculum Accommodation Plan documents the ways in which Monomoy educators work to meet the needs of all students. The goal is for all students to meet the academic and behavioral expectations that we have for them, with the realization that students will often need some accommodation in order to succeed.
Accommodations may include varied instructional strategies, modified curriculum materials, targeted assessment, support services, and professional consultation. Additionally, ongoing professional development for educators and a strong induction program for new hires foster continuous improvement in the district’s capacity to help learners with diverse needs.
You can find the full plan here District Curriculum Accommodation plan
2. Bullying Prevention and Intervention Plan and Reporting Forms - You can find the policy and ways to report bullying on the District website here Bullying Prevention and Intervention/Reporting Forms
There are three ways you can report Bullying including an online reporting form. Directions are located on the website.
3. Wellness Policy - The School Committee voted to approve a new Wellness Policy on June 22, 2018. It is important to review this policy.
4. Special Education Parent Advisory Committee (SEPAC)- Under both Massachusetts General Law and Federal Regulations, the district is required to establish and maintain a Special Education Parent Advisory Council composed of individuals involved in or concerned with the education of children with disabilities. The responsibilities include:
* advising on unmet needs within the school committee in the education of children with disabilities
* commenting on proposed rules and regulations involving special education
* supporting parents in the district
We are seeking interested parents in being part of this organization. We were very fortunate to have three parents supporting the SEPAC last year as co-Chairs. We are seeking a parent or parents to assume the chair position for the 2019-2020 school year. We are members of the Mass PAC organization which has a wealth of resources and support.
At this time, since we do not have any parents, the District will be submitting a request for a waiver of the SEPAC until such ime we can find a parent(s) to assume the role.
If you are interested, please contact me at email@example.com
Have a wonderful school year!